5 Shortcuts That Will Make You Ultra Efficient in PowerPoint

Dragos Stefanescu
A free video tutorial from Dragos Stefanescu
Founder at TeacHack.com |15 Udemy Courses & 15,000+ Students
4.3 instructor rating • 14 courses • 48,670 students

Learn more from the full course

PowerPoint & Excel Fusion (+250 PowerPoint Slides)

PowerPoint Design & Excel Charts Fundamentals To Create Stunning PowerPoint Presentations That Are Easily Updatable

02:35:53 of on-demand video • Updated June 2020

  • Master PowerPoint Design Techniques With A Distinct Focus On The "Packaging"
  • Impress Your Audience Before You Even Say A Word By Loading Up Stunning Presentations
  • Use Fundamental PowerPoint Functionalities That Save You Time And Make You Ultra-Efficient (Such As Slide Master, Format Painter, Guides & Gridlines etc)
  • Master Keyboard Shortcuts That Make You More Efficient
  • Use Bullet Points Effectively & Replace Them With Smart Art When They Become "Boring"
  • Use Transitions & Animations To Bring Your Presentations To Life
  • Master Excel Table Creation Fundamentals
  • Use Excel Keyboard Shortcuts That Are Crucial To Your Speed & Efficiency
  • Use Conditional Formatting To Your Advantage & Add Data Bars And Icon Sets To Make Your Tables Look Awesome
  • Create Different Excel Charts Based On Your Data Type
  • Know How And When To Insert Pivot Tables & Charts
  • Link Charts & Tables From Excel To PowerPoint For Fast Maintenance In Case Changes Arise
  • Insert Sparklines To Quickly See The Evolution Of Certain Indicators Over A Period Of Time
  • Install The "Secret Ingredient" And Use It To Link Charts From Excel To PowerPoint
  • Design These Special Charts So They Match The PowerPoint Colour Theme
  • Get Your Manager To Buy You A Subscription For The Secret Ingredient By Impressing Him/Her With Its Amazing Functionalities For Data-Driven Presentations
  • Access To The Templates Used In This Course Including The 250 Slide PowerPoint
English [Auto] Keyboard shortcuts in Microsoft PowerPoint. So what are the shortcuts that you can employ to really make your use of PowerPoint more efficient and less time consuming? Now, let me just take you through all of these. The first one would be to hold shift when inserting different shapes or different lines. And in this way, you're going to ensure perfect alignment whenever you do this. So we've all been through it. You want to insert a new line and it's just, you know, it's not straight. You can't really control it. You're always wondering, is this straight or not? And the solution to that is to use shift. So right now, I'm clicking I'm clicking shift. And as you can see, it can only let me draw a perfect line, either zero, 45 or 90 degrees. So that's the power of holding shift. When you insert a new line or a shape. The next shortcut I want to talk to you about is holding Citral the control button. And what this will help you do is it will help you duplicate objects. So as you can see right now, if I move this around, it will just move it from its initial place. However, if I hold the scroll button, you will see this little plus sign around my cursor. And now when I move it, it just duplicates it. And like that, I can just create the same exact shape over and over again without having to press control C and control V. The next shortcut is using subscript or superscript. So that is actually used when you want to insert footnotes. So the first shortcut of these two is control plus. So if I use control plus this, this will take me into a subscript. As you can see, the letters appear beneath the actual words. Now, if you put shift in there, it will turn into a superscript. And what this will help you do is insert footnotes. So, for example, I can put a one here and that's it. It's very easy. And it beats the initial process of just going through through PowerPoint and adding superscript or subscript respectively. The next shortcut is control, plus enter and one control plus enter will do is it's a very quick solution for you to create new slides and customize the titles. This is especially useful for consultants that need to get a presentation done very quickly and they just want to outline it and just boom. Insert a new slide, add the title, insert a new slide at the title and the subtitle and so on. So the way I'm going to show you how to do this is I'm going to insert a new slide in here. If I click on the content, you'll see once I had control plus enter, it will go through the title subtitle, add a new slide, title, subtitle and so on. So that's a very quick way for you to create slides just like outlined in your presentation and then actually inserting the content in there. Finally, the last shortcut is out, plus arrows. So this is used to toggle between objects. So let's say I select this object here, I'm holding the alt button and I'm going to go with my arrows through different objects. As you can see, I'm not using my mouse. I'm just using the shortcut, the keyboard shortcut. I'm just going through different objects. So obviously, if you have a lot of objects on a slide, then this shortcut is extremely helpful. Now, I hope that's been useful. I would suggest you practice this whenever you encountered this particular situation, and I hope it's going to reduce the time that you spend in Microsoft PowerPoint.