Microsoft SharePoint Online Team Site Tutorial

Work smarter by using SharePoint to aid you in collaboration tasks. Embrace modern collaboration outside of email!
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  • Lectures 11
  • Contents Video: 1.5 hours
    Other: 4 mins
  • Skill Level All Levels
  • Languages English
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
    Certificate of Completion
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About This Course

Published 1/2015 English

Course Description

This course is a quick introduction to SharePoint Online (SharePoint 2013). I spend about an hour walking through some of the most common features that you would use in a team site.

In the course, I create a team site for a fictitious branch under HR, the recruiting team. First we create two custom lists: Job Positions and Job Candidates. Next, we create a document library and show how we can use SharePoint to enable collaboration on status reports. Then we create a document library for policy documents, a library that requires approval before documents can be seen by everyone. After that we create a task list to assign work to teammates, and a shared calendar to keep track of the interview schedule. Finally, I cover permissions/sharing in SharePoint.

In most of the sections, I show how sometimes interfacing with SharePoint is best done from another Microsoft Office application--you don't have to be in a web browser on the SharePoint home page to take advantage of the collaboration features.

Why take this course? Because you want to learn better and more modern ways to collaborate in the office. If you're sending around email attachments at work to get things done, then you might want to take a look.

What are the requirements?

  • You don't need to install anything to follow along in this course, but I recommend an office 365 subscription with SharePoint team sites activated so that you can follow along

What am I going to get from this course?

  • Build SharePoint sites to create an efficient and transparent team environment

What is the target audience?

  • This course is for anyone who wants to try to use SharePoint and its integration with Microsoft Office to solve everyday business problems

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.

Curriculum

Section 1: Build a SharePoint site for a fictitious HR department
3 pages

A couple quick slides introducing myself and what we are going to cover in this course. This is a free preview, so check it out to see if it's right for you before you buy.

03:28

In this video, we create a site collection and create a subsite for our recruiting site.

Site and Site Collections
2 questions
09:21

In this video, we create a job positions list, and then a couple of fields to go with a job position. Then we populate the list with some data. Finally we create a custom view for this list.

08:15

We create another view (a grouped view) for our job positions. We export data from a SharePoint list to Excel, create a simple pivot table, and then we refresh the data in Excel after updating the SharePoint list. We also show how to restore an item from the recycle bin and how to set an alert on a list.

SharePoint Lists
6 questions
09:11

We turn on version control in a list, then create an append only field, and show how to view the version history. We show how to modify a view on a web part to show less items on a specific page. We create a view that filters a date field based on the current date. Finally we create a lookup field that is connected to another list.

12:10

We show how to create a document library. Then we show multiple ways that you can upload files to a library. We create a choice column and use it to create a filtered view. We show how you can check out a file to get exclusive access. We show how a column that is created in SharePoint can be edited from inside Word. We show how you can use the comparison feature inside of Word to compare the document with previous versions. We show how you can open files in SharePoint from Word itself, as well as how you can share files with teammates by emailing them a link rather than the file itself.

07:31

We show how to edit a web part's title field and view. We show how to change the template for a document library. We turn on content approval so that documents have to be approved before they are shown to all users. We show multiple people working on the same Word document at the same time.

More List and Library Questions
4 questions
05:09

We show how to sync a SharePoint task list to Outlook. We show how you can edit the task from Outlook and how it will be updated in SharePoint. We create sub tasks through the quick edit view and then show you how to send an email when task ownership is assigned.

09:37

We create a team calendar and show you how to create a calendar item. We show you how to attach files to list items. We connect the team calendar to Outlook and show you how to create items on the calendar through Outlook or copy them to your personal calendar. We show how the calendar can be used to a share team member's schedule. We create a lookup column to link to data from another list. Finally, we create an alert so that we receive an email when an event is created on the calendar.

12:35

We cover SharePoint permissions and best practices. We show how to break/restore inheritance, check permissions for a user, how to add/remove permissions, how to view the permission levels, and how to see the site collection administrators. We also create a group, add users to a group, and remove users from a group. We show how using the simple share dialog can break inheritance in a SharePoint site.

1 page

In this final slide, I show you what you should be able to take away from this course. Thank you so much for making it this far and I hope the time you spent was well worth it!

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Instructor Biography

Timmy Douglas, Software Developer

I have been a full time software developer since 2006. I have experience all over the place, from creating an alarm clock with a MSP430 and a breadboard, to compilers/virtual machines for dynamic programming languages, to writing AngularJS/TypeScript applications that run on SharePoint.

I am currently a software development consultant who specializes in SharePoint.

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