Outlook 2010 Office Management
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Outlook 2010 has some great features! But most of us just send and receive emails without bothering to fully manage our office with Outlook. In this course you will learn both topics: Office Management "while using" Outlook 2010 features.
The short videos will give you a visual overview and the matching handouts on each lesson provide step by step instructions. The course will take less than 2 hours (in one sitting) but I recommend reviewing a different topic each day, i.e. Email, then Calendar, then Contacts.
The course is structured so that you can find your most immediate need and start right there. The lessons don't necessarily build from one to the next, but rather give an overview of very useful Outlook features.
Take this course as an organizational and productivity exercise. And when you are finished, you'll notice yourself spending less time digging around for lost emails and contacts, and more time doing your real job.
Prepare to get Organized!
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|Section 1: Outlook 2010, Office Management Tips and Tricks|
At every new job we are walked around the office to become familiar with our work area. In software, this is a vital step that is often waved away as a waste of time. It is VITAL! So is the handout for this lesson. Print it and get your Outlook settings ship-shape.
|Piles of folders and a sea of emails is an unnecessary evil. In the lesson, learn to manage your file size, put old folders in storage, and set up rules to Auto-File your emails for you.|
|This video will change your life when using Outlook. PLUS - it works in all versions. Watch, Learn, Rejoice!|
|View your email and calendar side-by-side and stop the "Shuffle Effect" of flipping screens back and forth.|
|Section 2: Outlook 2010, Email Management|
|Color Code emails as they arrive in your Inbox. Assign a color to a message from a specific person or about a specific topic.|
|Follow ups flags are essentially your "Keep Track Of" list within your Inbox. When you're done, just click the flag for a visual "accomplishment" check mark along the side of your Inbox.|
|Save time and Pre-Address emails so they are ready at the click of the mouse button.|
|Combing through files, emails, and folders is tedious work. This video shows 3 solutions to Find your Emails in a flash.|
|We put Post-It's on our papers to make note of a step, a question, a to-do item. So why not put those same notes on your Inbox? This will eliminate making decisions over-and-over again of what you wanted to do with that email message.|
Make your life easier and stop typing redundant data... like your email signature. Become an Anti-Typist!
|There are little hidden secrets on the New Email, Options ribbon. Discover these useful tips and you will be more productive forever more.|
|Using folders to organize email topics is a common office function. Learn to create, manage, and remove folders in this video lesson.|
|Control the Autofill list of email addresses; Learn the significance of marking High and Low Importance emails; and why you should or should not change the HTML formatting of your emails.|
|Section 3: Outlook 2010, Calendar Management|
|The Calendar is possibly the easiest (and most user friendly) part of Outlook 2010. Using all of its features is only a matter of learning them. This is a 7 minute video, but it will save you HOURS of wasted time.|
|Appointments are with you alone; Meetings are with other people. Learn how to schedule them both in a jiffy with this video lesson.|
|Color Coding is called "Prioritizing" in my world. Color file folders have been around offices for years. So why not apply the same color system to your appointments? (Also check out the video on how to color code emails as they arrive.)|
|Section 4: Outlook 2010, Contacts Management|
Enter a new contact sounds easy enough, but the contact form has some useful but hidden secrets that are covered in this video and handout.
|The most common question about contacts is "How to create Distribution Lists?" It's incredibly easy and with this video and handout, you will have it mastered within minutes.|
Don’t waste another moment combing through folders to find emails from a certain person. Instead, use the “Activities” button inside the Contact form
|Too many contacts? Organize them into Folders. Too many folders? Organize them into Folder Groups. Learn how in this short video lesson.|
|How you view your data can either help you or make you crazy. Learn these "View" tips that will save your sanity.|
|Section 5: Conclusion|
Final words of advice on Outlook 2010
Andy Lanning, Owner/Trainer
Computer Software Training, LLC
Andy is a self-taught computer “nerd” and has been training individuals and groups since 1996. She is a Certified Microsoft Office Specialist and trains most Microsoft programs. With 20+ years experience in the computer industry, Andy focuses every class on using software to solve common workflow issues.
Be prepared to learn more than you bargained for in her class. Andy always teaches the 4 Super Secrets to computers and believes firmly in efficiency training.
“My goal is to lower frustration and raise productivity.
And maybe have some laughs along the way!”
Software specialty areas include:
· Microsoft Office: Word, Excel, Outlook, PowerPoint, Publisher
· Office Processes: mail merges, forms, databases, data analysis
· Internet and E-mail
· Computer Basics