Meeting Management Skills: Manage Meetings Better In One Day

Discover How To Lead Productive Meetings, Set Appropriate Objectives, Improve Communication And Facilitate Others
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  • Lectures 15
  • Length 3 hours
  • Skill Level Beginner Level
  • Languages English
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
    Certificate of Completion
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About This Course

Published 10/2013 English

Course Description

On this Meeting Management Course, using videos and quizzes, your employees will learn…

Planning and Preparing

  • Creating the Agenda

Setting up the Meeting Space

  • The Basic Essentials
  • The Extra Touches
  • Choosing a Physical Arrangement

Meeting Roles and Responsibilities

  • The Chairperson
  • The Minute Taker
  • The Attendees

Chairing a Meeting

  • Getting Off on the Right Foot
  • The Role of the Agenda
  • Using a Parking Lot
  • Keeping the Meeting on Track
  • Dealing with Overtime
  • Holding Participants Accountable

Dealing with Disruptions

  • Off on a Tangent
  • Personality Conflict

Enrol on this meeting management course and discover how to manage meetings today.

What are the requirements?

  • All you need is an inclination to learn and be a better meetings manager!

What am I going to get from this course?

  • By the end of this course you will be more confident in managing and preparing meetings
  • Key aspects you will learn are as follows:
  • Planning and Preparing
  • Setting Up The Meeting Space
  • Meeting Roles and Responsibilities
  • How To Chair A Meeting
  • How To Deal With Disruptions Confidently

What is the target audience?

  • Anyone with responsibility for managing and chairing meetings
  • Senior Managers
  • Junior Managers
  • New Managers

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.

Curriculum

Section 1: Student Resources
Student Manual
39 pages
01:04:10

All meeting management training videos are available as an audio only MP3

Cheat Sheet
2 pages
Mind Map
1 page
Section 2: Getting Started: Your Learning Outcomes
02:08

Welcome to the Meeting Management workshop. You are on your first project and you have to organize and manage the project kick-off meeting. What do you do first? Do you create the agenda or the invitation list? How do you run a meeting? What preparation do you need? All of these are valid and real questions you, as the meeting manager, must address. There is no doubt about it. Meetings require skill and technique in order for the meeting to achieve its purpose. Disorganized and poorly managed meetings waste time and hurt your credibility as a meeting manager. Consistently leaving a poor impression with the attendees will haunt you if left unchecked.

This training course is designed to give you the basic tools you need to initiate and manage your meetings. You will learn planning and leading techniques that will give you the confidence to run a meeting that will engage your attendees and leave a positive and lasting impression. This is a hands-on workshop and your participation will help make it a valuable experience. Use this time to begin the process of developing your skills along with other participants who share the same desire to improve their meeting management skills.

Section 3: Planning and Preparing 1
06:25

The first step in making your meeting effective begins with your planning and preparation activity. Determining the purpose of your meeting, the people who should attend, and the place of the meeting, forms the foundation on which you will build your agenda, decide what materials you need and identify the roles each attendee hold in the meeting. In addition, planning and preparing for your meeting helps to reduce the stress that may result from managing a meeting, because you will avoid unexpected incidents and issues that could derail your meeting.

This module is part one of your planning session, which focuses on important factors that could affect the success of your meeting. These factors are the people, place, and purpose of the meeting. Let us take a closer look to see how we can organize this to your success.

Planning and Preparing 1
6 questions
Section 4: Planning and Preparing 2
07:11

The last module dealt with the participant planning aspect of your meeting. In this module, you will learn how to gather the things you need to help facilitate the meeting more effectively. In addition, you will learn how to structure your invitation so you can communicate your meeting in a way that is consistent and sets expectations. Finally, you will understand the importance of making the logistical arrangements in advance, avoiding any last minute mishaps.

Let us begin first by learning what materials you will need in order to facilitate your meeting.

Planning and Preparing 2
5 questions
Section 5: Setting up the Meeting Space
04:43

You are now ready to set up the meeting space. There are many things to consider that will determine what needs to be included in your set up. In the last module, you planned for the things you need. In this module, you are going to put it all together. Although this may seem like a trivial step, you should not take it for granted. The difference from an okay meeting to an awesome meeting could be the small details. Let us begin with the basics.

Setting up the Meeting Space
4 questions
Section 6: Electronic Options
05:50

Advancements in technology have made meetings more effective by providing ways of communicating and storing meeting information. Although many new tools are available to help give your meeting that cutting-edge-feel, there are many things to consider when determining electronic options. It is not always imperative to use new technology at your meetings, but having an understanding in advance helps to expand your choices. In this module, you will learn about the latest meeting tools available to you, things to consider and reaching a decision.

Electronic Options
4 questions
Section 7: Meeting Roles and Responsibilities
07:12

Establishing clear roles and responsibilities in your meeting helps to manage the meeting effectively. When roles are established, the participants have a clear understanding of what is taking place because the person in a specific role has a job to fulfill. Assigning roles also alleviates the task you have to manage. This way you can focus on the role you are to mange within the meeting time. Remember that you do not have to do it all. Get others involved.

In this module, you will learn the role of the Chairperson, Minute Taker, and the Attendees. Finally, you will learn how to vary the roles for large and small meetings. Let us begin first by identifying the role of the Chairperson.

Meeting Roles and Responsibilities
5 questions
Section 8: Chairing a Meeting 1
05:37

Chairing the meeting is a leadership role. You must be ready and able to stand up and kick off the

meeting without sounding nervous or uncomfortable. Your ability to communicate early in the meeting sets the tone of the meeting. Chairing a meeting effectively takes time to develop and requires practice.

This module is part one of two modules that teaches how to effectively chair a meeting. The first part, will teach how to start your meeting on the right foot. Next, we will discuss the role of the agenda and finally, we will discuss how to use the parking lot. All these techniques are designed to make you a more effective chairperson. In fact, you will get an opportunity to practice commencing a meeting. Do not worry. This is a safe learning environment where you will not be forced to do something you are not comfortable doing. However, remember to use your action plan if you need more practice chairing a meeting. Let us start this module from the top, which is getting off on the right foot.

Chairing a Meeting 1
6 questions
Section 9: Chairing a Meeting 2
07:03

In the last module, we focused on starting the meeting on the right foot. Chairing the meeting for the remainder of the time requires diligence and discipline. It is almost like being a referee. You will have to make calls and manage the game and watch for violations. However, unlike a game, the meeting room presents many challenges, because the rules tend to change from meeting to meeting. At least this is from the attendees’ perspective. Your goal is to break that trend by chairing your meeting with purpose and a goal in mind.

In this module, you will learn techniques on how to keep your meeting on track, deal with overtime and holing participants accountable. Doing all this requires focus and a sense of doing what is right for the sake of all your attendees. Neglecting this could affect the meeting experience for many who will sit there and silently criticize your meeting management skills. Worse yet, they may get up and walk out, because they feel they are wasting their time. Let us begin by learning how to keep the meeting on track.

Chairing a Meeting 2
5 questions
Section 10: Dealing with Disruptions
08:13

Disruptions in the meeting are bound to happen. Personal technology keeps participants constantly connected to the outside world. Frequent disruptions could impede the effectiveness of your meeting and become distracting to those who are focused on the meeting. Furthermore, poorly managing disruptions will reflect on the chairperson or meeting organizer. The key to mitigating disruptions is to plan for them and setting expectations.

In this module, you will learn how to deal with participants constantly running in and out of your meeting, cell phones, of topic discussions and conflicts. The goal is to reduce the affect. It is very difficult to avoid these distractions. It is human nature. Let us begin the module with a lesson on how to deal with participants constantly leaving the meeting.

Dealing with Disruptions
5 questions
Section 11: Taking Minutes
03:16

Earlier in this course, we discussed the important of the minute taker. In this module, you are going to learn the details of how to take meeting minutes. First, we are going to discuss the purpose of the meeting minutes. Second, we are going to discuss what to record throughout the meeting and finally, we are going to review a template that will help facilitate the minute taking process.

Taking Minutes
5 questions
Section 12: Wrapping Up
Wrapping Up
01:08

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Instructor Biography

Train in a Day Training, Management and Leadership Development

Established in 2004, traininaday has empowered thousands of individuals to develop their management and leadership potential.

Now we bring our classroom training to you. The most fundamental aspects of management and leadership professionally narrated, visually engaging and delivered to you wherever you are.

Each course covers what you need to know and is supported by learning activities and interactive quizzes that test your knowledge.

We continue to develop new management training and leadership development courses that further your influence at work.

For more or for an in-house training event visit traininaday .

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