Advanced Microsoft Word 2010
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Are you looking to quickly learn advanced techniques in Microsoft Word 2010? We have the Microsoft Word training course for you. Designed by Webucator, a global training partner, this course covers all of the best activities to get you started. And it's packed with readings, trainer presentations, and exercises!
In this Microsoft Word 2010 tutorial, students learn advanced techniques, such as working with tables of contents, footnotes, and endnotes, adding comments, tracking changes, comparing and combining documents, creating envelopes and labels, using Mail Merge, and protecting documents. This Microsoft Word training is for Word 2010 on Windows.
● Learn to work with tables of contents.
● Learn to work with footnotes and endnotes.
● Learn to insert bibliographies and indexes.
● Learn to use comments.
● Learn to use track changes including accepting and rejecting changes.
● Learn to compare and combine documents.
● Learn to use Mail Merge and create envelopes and labels.
● Learn to protect documents.
● Learn to use bookmarks, add watermarks, and customize the Ribbon.
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Class Files Advanced Microsoft Word 2010
|Section 1: Working with Long Documents|
|Adding a Table of Contents Table of contents entries are automatically marked when Heading Levels are applied within a document. Text which has the Heading 1 style applied to it automatically becomes a top level entry within the table of contents. Text which has the Heading 2 style applied to it…|
|Updating the Table of Contents The table of contents does not automatically update as you make changes in your document. Fortunately, updating it is simple. To update a table of contents in a Microsoft Word document: Click on the References tab and from the Table of Contents group, click Update…|
|Deleting the Table of Contents To delete a table of contents from a Microsoft Word document: Click on the References tab and from the Table of Contents group, click Table of Contents : Select Remove Table of Contents from the drop-down menu by clicking on it:|
Table of Contents ReviewPreview
|Insert and Update a Table of Contents Duration: 5 to 15 minutes. In this exercise, you will insert a table of contents into a document, make a change to the document and then update the table of contents. 1. Navigate to the Webucator/Word2010C/Exercises folder and open Plants in my yard2.docx .…|
|Footnotes and Endnotes Inserting Footnotes To insert footnotes into a Microsoft Word document: 1. Place your cursor in your document where you would like the symbol representing the footnote to appear. 2. Click on the References tab and from the Footnotes group, click Insert Footnote : 3. Enter…|
Footnotes and Endnotes Review
|Working with Footnotes Duration: 10 to 20 minutes. In this exercise, you will add footnotes to a document and then move between the footnotes within the document. Open or go to Plants in my yard2.docx . Add the following footnotes to your document: Japanese Maple : in the Special Features section…|
|Inserting Citations and a Bibliography Microsoft Word makes it very easy to cite your sources. Citations can be inserted into a document at any point and changed or updated at a later time, and sources entered in one document are available in other documents, so you don't have to re-enter them. Also…|
Citations and Bibliography Review
|Insert Citations and a Bibliography Duration: 10 to 20 minutes. In this exercise, you will add citations to a document and then add a bibliography to the same document. 1. Open or go to Plants in my yard2.docx . 2. Add the following citations to your document: A. Japanese Maple : at the end of the…|
|Adding an Index Adding an index to a long document makes it easy for readers to quickly locate information in the document. It is easy to add an index in Microsoft Word. First you mark the entries you would like to have appear in the index and then you insert the index. Marking Entries To mark entri…|
|Inserting an Index Duration: 10 to 20 minutes. In this exercise, you will add an index to a document. Open or go to Plants in my yard2.docx . Add an index to the end of your document that looks like the below: Hint : you will need to mark the entries before you can add the index. Solution: Find the…|
|Section 2: Review and Collaborating on Documents|
|Adding Comments When collaborating on a document it is often useful to be able to explain why something has been done in a certain way, or to ask a question about something in the document, or in some other way comment on something in the document. However, the explanation, question or comment doesn…|
Adding Comments Review
|Adding Comments to a Document Duration: 5 to 15 minutes. In this exercise, you will add comments to a document and will use the comments commands to select and delete a comment. Navigate to the Webucator/Word2010C/Exercises folder and open General Terms and Conditions.docx . Add the following com…|
|Tracking Changes It is often useful for other people to be able to see exactly what you have changed in a document. When you select Track Changes in a Microsoft Word document, all changes are tracked, including: Insertions Deletions Moved Text Formatting Changes Changes to Comments Changes to Bord…|
Tracking Changes Review
|Tracking Changes Duration: 5 to 10 minutes. In this exercise, you will use Track Changes to track insertions, deletions and formatting changes. Open or go to General Terms and Conditions.docx . Turn on Track Changes and make the following changes: In Section 13 (Assignment) add the following text a…|
|Viewing Changes, Additions, and Comments The Reviewing Pane The reviewing pane shows all insertions, deletions, formatting changes and other changes, as well as all comments, in a separate window. You can move from one change to another in your document by selecting the change in the reviewing pane.…|
|Viewing Markup Duration: 10 to 20 minutes. In this exercise, you will use the Reviewing pane to locate changes in a document, use the Show Markup command to show various changes, and use the Display for Review command to display the document before, after and with markup. Open or go to General…|
|Accepting and Rejecting Changes The ability to track changes in a document is very helpful when collaborating on documents. However, someone ultimately has to finalize the document, and in so doing they have to decide whether to accept or reject the changes that have been recommended and made. There…|
|Accepting and Rejecting Changes Duration: 15 to 25 minutes. In this exercise, you will accept and reject changes by reviewer and type. Navigate to the Webucator/Word2010C/Exercises folder and open General Terms and Conditions2.docx . Reject all changes made by Fred Flintstone. Accept all formatti…|
|Section 3: Comparing and Combining Documents|
|Comparing Documents It is often helpful to compare one version of a document to another to see what has changed. For example: 1. An employee in the marketing department might create a document highlighting the benefits of a product and send it to a manager for review. The manager then makes a lot of…|
Comparing Documents Review
|Comparing Documents Duration: 5 to 10 minutes. In this exercise, you will compare an original document with a revised version of the same document. Open a blank Microsoft Word document or go to any Microsoft Word document you already have open. Compare General Terms and Conditions.docx with Gener…|
|Combining Documents It is often helpful to combine documents to view changes from multiple sources in one document. For example: 1. An employee in the marketing department might create a document highlighting the benefits of a product and send it to two different people at their company to review, b…|
Combining Documents Review
|Combining Documents Duration: 5 to 10 minutes. In this exercise, you will combine changes from two versions of a document. Open a blank Microsoft Word document or go to any Word document you already have open. Combine General Terms and Conditions2.docx with General Terms and Conditions - Boz Scag…|
|Section 4: Managing Mailings|
|Creating Envelopes and Labels Printing individual envelopes and labels from Microsoft Word is easy. You can enter the delivery and return addresses or, if you use Microsoft Outlook, select them from your Outlook address book. Some things to be aware of when creating envelopes and labels: You need to…|
Envelopes and Labels Review
|Printing an Envelope Duration: 5 to 10 minutes. In this exercise, you will print an envelope. Use Microsoft Word to print an envelope to a friend. The envelope should have both a delivery and return address. Solution: 1. Open a blank Microsoft Word document. 2. Click on the Mailings tab and in the…|
|Using Mail Merge Mail Merge is most often used to print or email form letters to multiple recipients. Using Mail Merge, you can easily customize form letters for individual recipients. Mail merge is also used to create envelopes or labels in bulk. There are two ways to create a Mail Merge: Use the …|
Mail Merge Review
|Exercise Title Duration: 15 to 25 minutes. In this exercise, you will... Navigate to the Webucator/Word2010C/Exercises folder and open Artist Letter.docx . Use the Mail Merge Wizard to create letters that look like the following: Things to note and hints: You will use an existing list located in…|
|Section 5: Protecting Documents|
|Making Word Documents Read Only It is sometimes desirable to let readers know a document is final so they won't edit the document. The simplest way to do this is to mark the document as final. To mark a Microsoft Word document as final: 1. From the File menu, click Info and then Protect Docume…|
|Password Protect Word Documents There are two ways to password protect Microsoft Word documents to prevent others from opening them. Password Protect Documents using File > Info > Protect Document The first way to encrypt a Microsoft Word document with a password is: 1. From the File menu, click …|
|Restrict Formatting and Editing Sometimes when collaborating on a document, you might wish to let people make certain types of changes, but not other types of changes. In this case you can restrict the editing and formatting options before sharing the document with others. To restrict formatting and…|
Protecting a Document Review
|Protecting a Document Duration: 10 to 20 minutes. In this exercise, you will mark a document as final to discourage others from editing it, password protect a document to prevent others from editing it except to leave comments and then password protect a document to prevent others from opening it. N…|
|Using Bookmarks Bookmarking spots in your documents makes it easy to quickly find and get back to these spots. You can even create hyperlinks to take you directly to the point you have bookmarked. Use bookmarks to: Note sections of your document on which you wish to come back and work later. Mark es…|
|Using Bookmarks Duration: 10 to 15 minutes. In this exercise, you will add a bookmark to a document and then create a hyperlink to that bookmark. Navigate to the Webucator/Word2010C/Exercises folder and open Plants in my yard3.docx . Bookmark the heading Siberian Iris (under Perennials). At the…|
|Adding Watermarks Watermarks are grayed out text or images which show up in the background of a document. Common uses of watermarks are: To mark documents as drafts. To mark documents as being confidential. To insert a logo in the background of a document. To add a watermark to a document: 1. Click…|
|Adding Custom Watermarks Duration: 5 to 10 minutes. In this exercise, you will add a custom watermark to a document. Navigate to the Webucator/Word2010C/Exercises folder and open General Terms and Conditions4.docx . Add a text watermark with the words "VERY ROUGH DRAFT". Solution: 1. Navigate to…|
|Customizing the Ribbon Customizing the Ribbon such that those commands you use most frequently appear on your home tab is a very useful way to personalize Microsoft Word. To customize the Ribbon: 1. From the File menu, select Options . 2. Select Customize Ribbon . 3. Create a Custom Tab or Cu…|
Customizing the Ribbon Review
|Customizing the Ribbon Duration: 5 to 15 minutes. In this exercise, you will customize the ribbon by adding a custom group to the Home tab and then adding a command to the new group. Open a blank Microsoft Word document. Add a custom group to the Home tab and name it "My Favorites". Add Breaks to yo…|
|Section 6: Random Useful Items|