3 Steps to Inbox Zero
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3 Steps to Inbox Zero

Overcome Email Overload with Steve Dotto A 3 Step program to become master of your inbox!
4.0 (1 rating)
Instead of using a simple lifetime average, Udemy calculates a course's star rating by considering a number of different factors such as the number of ratings, the age of ratings, and the likelihood of fraudulent ratings.
25 students enrolled
Created by Steve Dotto
Last updated 11/2013
Curiosity Sale
Current price: $10 Original price: $20 Discount: 50% off
30-Day Money-Back Guarantee
  • 2.5 hours on-demand video
  • 1 Article
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
What Will I Learn?
  • Reduce stress related to email overload
  • Gain control over email inbox
  • Learn email processing techniques to keep on top of incoming email
  • Learn which tools help process and organise email
  • Never lose another email
  • Save time every day, improve productivity
View Curriculum
  • Email account

3 steps to Inbox Zero is a 3 part course that will teach you how to overcome email overload and how to gain control of your inbox.


This course concentrates primarily on using Gmail as a email client. We do talk about other clients as well, but most of the demo content is for Gmail.

The course is delivered by long time TV host and tech guru Steve Dotto.

3 lectures

12 tutorial videos

Each Step will take about an hour of course time, actual time to reach Inbox Zero is up to you!

Who is the target audience?
  • Everyone who uses email
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Curriculum For This Course
15 Lectures
Step One to Inbox Zero
3 Lectures 47:57

Welcome to the course

We all struggle to gain control of our inbox. This course will help you take an overflowing inbox, and reduce it to a manageable level.

Step one is primarily background information, understanding why our inboxes explode, and how it effects us.

Watch this video, then move on to the simple activities below. This entire module should take less than an hour, including watching the videos.

Action Items:

  • Setting up Primary Filters
  • Bulk Sorting

Supporting Content

Consider using Gmail as your email client

Preview 28:02

Primary Filtering

Sanebox for Outlook and Apple Mail
Step Two to Inbox Zero
5 Lectures 42:46

Clearing non-primary email

Your Folder Structure

Bulk processing notices, newsletters and updates

Unsubscribing to newsletters

Step Two

A Few Thoughts on Search

Those of us who have used email for a long time are probably a little skeptical about the idea of simply archiving our email and then trusting we will find what we are looking for by searching.
The main reason we have concerns, is past experience with searching through our inbox. Using search has probably been less than successful in the past.
Unfortunately previous generations of email software dropped the ball relating to search. Outlook had serious issues once a folder reached larger sizes. Hotmail and other email services were spotty with search success.

That has all changed because of 2 major factors.
System based search. All modern operating systems do a far better job indexing data and searching for it, so modern email software benefits from that advance.
Second, and most important, Google is playing the email game, those of us using Gmail have the advantage of the world’s number one search company as our email provider. And trust me, when you search in Gmail, you find what you are looking for! As long as it is actually there and the text string you are seeking is not buried in an attachment or you are making some other mistake in your search criteria.

Clearing Secondary Mailboxes

Dealing with Massive Backlogs

When you have a huge volume of email to clear out, it is simply not practical to work your way email by email through the list.

Instead you need to bulk process large inboxes, and some difficult decisions need to be made.

Setting a cut off date, allows you to bulk process most of your email and get a great start on your journey to Inbox Zero.

Dealing with massive backlogs

Best Practices

Processing email takes more hours out of your business day than any other activity. This system will save you time every day, it involves nothing more than learning a few of the keyboard shortcuts each email client has already built in. Then following a consistent routine for processing your email.

This system is pure productivity gold!

Keyboard Shortcuts

Gmail - click here-

Apple Mail - click here -

Outlook - click here-

Yahoo -click here-

Best Sorting Practices

Processing Your Primary Inbox

This is where the real work begins!

In this video we look at:

Conversation or nested message mode

Finding important messages

Quick sorting techniques

Processing Your Primary Inbox
Step 3 to Inbox Zero
7 Lectures 47:46
Step 3 Lecture

Geek Secrets, the Power of Macros

In this video:

I look at one of the really useful apps you can install on your PC< for both email and general productivity.
TextExpander is one of those secret geek superweapons.

TextExpander for Windows

Ninja Geek Tip

Clipping from Gmail directly into Evernote.

In this video:

One of my personal tips, not for everyone, but if you are an Evernote user, this is a KILLER technique!

I use the Evernote Web clipper to copy important email directly into Evernote. There are several good ways to incorporate Evernote into your email system, some email clients have a "Save to Evernote" feature. Plus you can always forward important emails directly into Evernote's inbox.

Clipping to Evernote

Two Key Ad-Ons

In this video:

I take a look at two of the most useful gmail or Outlook ad-ons.

Boomerang - which allows you to defer important emails, having them return to you at a prescribed time, or remind you of email you have delegated to others allowing you the option of following up to make sure they are being attended to.

Rapportive - giving you social media context and recent communications summaries of all your contacts as you are communicating with them.

2 Key Add Ons

Dealing with Distraction

In this video:

I look at a few tools and techniques that can help us remain focused and on task.

30/30, is an app from Binary Hammer, it is iOS only, at this point, but for Apple users it is a terrific utility.


Dealing with Distraction


Extra Resources
About the Instructor
Steve Dotto
4.0 Average rating
1 Review
25 Students
1 Course
Host of Dotto Tech

for 15 years Steve was the host and Executive Producer of Canada's most popular Tech TV Show, Dotto Tech.

Now Steve concentrates on producing great How To content on his Website Dotto Tech and YouTube Channel.

Steve also hosts a weekly podcast on tech and is a very popular keynote speaker

His courses are fun, informative and guaranteed to deliver!