3 steps to Inbox Zero is a 3 part course that will teach you how to overcome email overload and how to gain control of your inbox.
This course concentrates primarily on using Gmail as a email client. We do talk about other clients as well, but most of the demo content is for Gmail.
The course is delivered by long time TV host and tech guru Steve Dotto.
12 tutorial videos
Each Step will take about an hour of course time, actual time to reach Inbox Zero is up to you!
Welcome to the course
We all struggle to gain control of our inbox. This course will help you take an overflowing inbox, and reduce it to a manageable level.
Step one is primarily background information, understanding why our inboxes explode, and how it effects us.
Watch this video, then move on to the simple activities below. This entire module should take less than an hour, including watching the videos.
Clearing non-primary email
Your Folder Structure
Bulk processing notices, newsletters and updates
Unsubscribing to newsletters
Those of us who have used email for a long time are probably a little skeptical about the idea of simply archiving our email and then trusting we will find what we are looking for by searching. The main reason we have concerns, is past experience with searching through our inbox. Using search has probably been less than successful in the past. Unfortunately previous generations of email software dropped the ball relating to search. Outlook had serious issues once a folder reached larger sizes. Hotmail and other email services were spotty with search success.
That has all changed because of 2 major factors.
System based search. All modern operating systems do a far better job indexing data and searching for it, so modern email software benefits from that advance.
Second, and most important, Google is playing the email game, those of us using Gmail have the advantage of the world’s number one search company as our email provider. And trust me, when you search in Gmail, you find what you are looking for! As long as it is actually there and the text string you are seeking is not buried in an attachment or you are making some other mistake in your search criteria.
When you have a huge volume of email to clear out, it is simply not practical to work your way email by email through the list.
Instead you need to bulk process large inboxes, and some difficult decisions need to be made.
Setting a cut off date, allows you to bulk process most of your email and get a great start on your journey to Inbox Zero.
Processing email takes more hours out of your business day than any other activity. This system will save you time every day, it involves nothing more than learning a few of the keyboard shortcuts each email client has already built in. Then following a consistent routine for processing your email.
This system is pure productivity gold!
Gmail - click here-
Apple Mail - click here -
Outlook - click here-
Yahoo -click here-
Processing Your Primary Inbox
This is where the real work begins!
In this video we look at:
Conversation or nested message mode
Finding important messages
Quick sorting techniques
Clipping from Gmail directly into Evernote.
In this video:
One of my personal tips, not for everyone, but if you are an Evernote user, this is a KILLER technique!
I use the Evernote Web clipper to copy important email directly into Evernote. There are several good ways to incorporate Evernote into your email system, some email clients have a "Save to Evernote" feature. Plus you can always forward important emails directly into Evernote's inbox.
Two Key Ad-Ons
In this video:
I take a look at two of the most useful gmail or Outlook ad-ons.
Boomerang - which allows you to defer important emails, having them return to you at a prescribed time, or remind you of email you have delegated to others allowing you the option of following up to make sure they are being attended to.
Rapportive - giving you social media context and recent communications summaries of all your contacts as you are communicating with them.
Dealing with Distraction
In this video:
I look at a few tools and techniques that can help us remain focused and on task.
30/30, is an app from Binary Hammer, it is iOS only, at this point, but for Apple users it is a terrific utility.
for 15 years Steve was the host and Executive Producer of Canada's most popular Tech TV Show, Dotto Tech.
Steve also hosts a weekly podcast on tech and is a very popular keynote speaker
His courses are fun, informative and guaranteed to deliver!