Microsoft Outlook 2013 Training - A Definitive Course

Explore the three email formats in Outlook: plain text, rich text, and HTML, comparing readability, formatting capabilities, and when to use each for clear, effective messages.

Create a new email from the home tab or ctrl+n, identify html, rich text, or plain text formats in format text, and set the default compose format in outlook options.

Learn how to address email in Outlook 2013 by using address lists, including Global Address List, the select names dialog box, and To, CC, and BCC options for accurate delivery.

Learn how to use the to, cc, and bcc fields in Outlook to share information with the right people, keep others informed, and reveal or conceal recipients as needed.

Use Outlook autocomplete to fill recipient addresses as you type, remember past recipients, separate multiple names with semicolons, and remove unintended entries from the autocomplete list.

Learn to check and validate email addresses in Outlook using the address book, check names, and distribution group expansion to ensure correct recipients.

Craft a subject line that summarizes the message to boost deliverability and readability, and follow Outlook 2013 guidance: have a subject, keep it relevant, and use correct spelling.

Learn how to set message priority in Outlook 2013, choosing normal, high, or low importance, and understand recipient indicators and when to use each to convey urgency.

Learn to request delivery and read receipts in Outlook 2013 via the options tab, and understand privacy limits and that read receipts do not guarantee the message was read.

Create and format Outlook signatures with name, title, company, phone, fax, email, and website to ensure professional, consistent contact information for both internal and external recipients.

Outlook 2013's attachment reminder helps prevent forgotten attachments by detecting typical attachment cues in the message body. Learn to review drafts, add the correct files, and send confidently.

Learn to attach files to Outlook messages, avoid virus-prone types, zip large items, manage attachment sizes, and confirm the correct file is attached.

Resize large image attachments on the fly in Outlook to send via email by using Windows Explorer or Outlook's backstage resize tool, lowering sizes to 1024x768.

Preview attachments directly in the reading pane, view images and Office files without opening apps, and navigate spreadsheets or slides to save time. Exercise caution with non-previewable files and threats.

Save attachments to a chosen location and remove them from messages to prevent mailbox overflow; use save all attachments for multiple files.

Explore how stationery and themes in Outlook 2013 enhance email messages with background images, fonts, colors, and bullet points while balancing readability.

Apply text styles in Outlook 2013 using the format text tab and styles gallery. Create consistent, readable emails with headings and the mini toolbar in HTML or rich text.

Learn how to use tables to format Outlook message layouts by inserting a two-by-two table, merging cells, and centering logos for consistent alignment. Remove borders to keep the reader-focused layout.

Outlook 2013 shows how to insert images into the message body from files or online sources, resize logos in table, and render images in HTML or rich text with licensing.

Create and save reusable content with Quick Parts, including formatted blocks and graphics, in Outlook 2013; insert anywhere in a message for consistent, efficient communication.

Learn to extend message content with hyperlinks in Outlook, linking to merger documents, websites, and contact emails to avoid large attachments and keep information up to date.

Explore how to use Outlook voting buttons to send and respond to voting messages, create custom options, and track votes in the inbox.

Vote on messages in Outlook using the ribbon, then monitor the results and track tallies with the tracking feature in the original sent item and Exchange server.

Learn how to use message expiration in Outlook to prioritize inbox, set expiry dates and times, and ensure late votes are rejected by the Exchange server.

Schedule messages with the do not deliver before option in outlook to specify a date and time for delivery, ensuring timely delivery after hours or on weekends.

Use Outlook's direct replies to feature to route replies to designated people, delegate response duties, and reduce recipient confusion by directing multiple addresses when needed.

Enhance professional email quality in Outlook 2013 by using spelling and grammar checks, a thesaurus, and review tools to verify subject, attachments, and recipients before sending.

Create and manage send and receive groups in Outlook 2013 to control online and offline mail delivery, including travel-specific settings for selective accounts, folders, and download options.

Explore how Outlook uses views to display inbox, calendar, task list, and folders, and learn to toggle between compact and single views, manage and create custom views for efficient filtering.

Master sorting and grouping of folder content in the inbox by date, sender, flags, categories, subject, and attachments, using the view tab, reverse sort, and show in groups with expand/collapse.

Outlook 2013's conversation view groups related emails into threads, enabling you to view, expand, and manage conversations across folders, track replies, and respond to the latest message.

Enable Outlook conversation cleanup to remove duplicate messages, moving redundant content to Deleted Items while preserving the latest, and apply cleanup to individual conversations or entire folders.

Learn how to ignore a conversation in Outlook to stop future replies, move the entire thread to the Deleted Items folder, and recover it from Deleted Items if needed.

Learn how to manage embedded images in Outlook with the trust center, enabling or blocking downloads, and protect privacy while using safe senders and trusted sites.

Discover how junk mail and spam filters, including Outlook's junk mail folder, identify and manage unwanted messages while highlighting fraudulent emails, dangerous links, and gray mail to protect your inbox.

Learn to manage junk mail in Outlook 2013 by using safe senders lists, blocking domains, and custom junk mail rules to reduce spam while preserving legitimate messages.

Flag messages for follow-up and set reminders in Outlook 2013 to manage email efficiently with flags, custom options, start and due dates, and automatic reminders.

Learn to reply, reply all, and forward in Outlook 2013 using inline responses or a pop-out full window, with attention to privacy when forwarding.

Learn to mark messages as read or unread in Outlook 2013, use the left-edge indicator and ribbon toggles, and employ unread mail views and search folders to organize folders efficiently.

Discover how Outlook's quick steps automate common email tasks with a single click. Create and customize quick steps to move messages, mark unread, forward, or reply-and-send, saving time.

Learn to track, resend, and recall Outlook messages using sent items, read and delivery receipts, and voting tallies, with recall options and replacement when needed.

Learn how to set up Outlook 2013 automatic replies, configure internal and external messages, and tailor delivery windows to manage when colleagues and external contacts receive your out-of-office notices.

Explore quick search in Outlook 2013 to locate messages fast. Refine with from, subject, attachments, timeframes, and review indexing status and recent searches.

Explore how search folders in Outlook 2013 consolidate results from multiple folders, display query results without storing items, and help you monitor unread and important messages from supervisors.

Organize Outlook 2013 by creating folders under the mailbox, not the inbox, building a client correspondence hierarchy with subfolders like CBT videos; use folder tab or right-click to create.

Organize Outlook folders by dragging to reorder, create hierarchies, and use favorites, with alphabetic sorting from A to Z while keeping inbox, drafts, sent items, and deleted items prioritized.

Organize Outlook 2013 by trashing junk, flagging important messages, and filing items for recordkeeping using drag-and-drop or menu options.

Automate inbox organization in Outlook 2013 by creating rules that move messages to folders. Use domain-based criteria and specific sender words to refine routing.

Identify and reduce mailbox bloat in Outlook 2013 using the mailbox cleanup tool, view mailbox size, delete large attachments, and purge junk and deleted items.

Learn how to manage deletions in Outlook: empty the Deleted Items folder, permanently delete with shift+delete, recover or purge items, and use recover deleted items on Exchange when needed.

Learn how to set up Outlook auto archive, apply default settings, decide how old items are handled (archive or delete), and show the archive folder in the folder list.

Configure Outlook 2013 auto archive with per-folder rules, archive marketing campaigns after six months, calendar items after fourteen months, and permanently delete, while keeping access to archived data.

Explore Outlook 2013 calendar views, including day, work week, month, and schedule view, plus time scale, time zones, and mini calendars, with tips for managing a single integrated calendar.

Outlook 2013 introduces the weather bar to display location weather inside the calendar; configure locations, search for any place, and view a three-day forecast with temperature, wind, humidity, and precipitation.

Create appointments and events in Outlook by using day and monthly views, set dates and times, adjust durations, and save to manage your calendar.

Create and modify calendar items by entering the subject, location, and date and time, add notes, set free or busy status and time zones, then save and close.

Outlook reminders help manage appointments and follow-ups with a single window showing the subject and time; snooze options from five minutes to two weeks; double-click to open items; dismiss reminders.

Set up recurring appointments, events, or tasks in Outlook by selecting recurrence patterns and adjusting end dates. Manage individual occurrences, time zones, and exceptions, such as deleting a single occurrence.

Learn to use color categories in Outlook to visually differentiate calendar items, emails, and more, rename categories, assign multiple colors, and apply a default category for quick organization.

Convert emails to meetings with Outlook 2013 by inviting attendees, checking schedules with the scheduling assistant, reserving rooms, and tracking responses to streamline scheduling.

Learn to respond to meeting invitations, manage attendees, track responses, and cancel meetings using Outlook's tracking, scheduling assistant, and update notifications.

Create and manage contacts in Outlook 2013 using the people hub. Enter names, multiple emails, phone numbers, and addresses with consistent filing and display options.

Master Outlook contact cards by filling fields on the general and details pages—titles, nicknames, birthdays, and manager and assistant details—and use save and new for efficient contact creation.

Edit and manage Outlook 2013 contacts by using the people view or full contact window, add or edit emails, phones, and work details, and keep records up to date.

Customize Outlook business cards by editing contact records, adding photos, and arranging fields and labels. Share professional virtual cards via email or signatures, ensuring accurate, complete contact information.

Create and manage a contact group in Outlook by naming it descriptively, adding members from the address book, and using the group to email or schedule meetings.

Configure Outlook's social connector to link accounts like Facebook and LinkedIn, creating a single aggregated people hub that combines contact data, messages, calendar updates, while respecting privacy settings.

Outlook 2013 brings contacts together with server lists and social media, using a unified search across all lists. It enables sharing, emailing, and collaborative access from the people view.

Use Outlook's task list to manage tasks and flagged items as to-dos. Create formal tasks with detailed fields, set start and due dates, reminders, status, and percent complete.

Configure recurring tasks in Outlook by enabling recurrence, choosing monthly patterns such as same day or the fourth Thursday, and using regenerate to create a new task after completion.

Assign tasks in Outlook to convert requests into actionable items, track progress in the task list, and send status reports while reclaiming declined tasks for efficient collaboration.

Convert an email to a task in Outlook 2013 by dragging the email to the task icon; the subject and body become the task with attachment, due date, and priority.

Drag tasks from the task list to the calendar to schedule time and convert them into calendar items with reminders. View by work week and show the daily task list.

Discover how Outlook 2013 notes let you store quick information that doesn’t fit elsewhere. Create, resize, and color notes, then copy them to the desktop for easy access.

Create and manage custom views in Outlook by copying or creating new views, selecting timeline, and applying them to the inbox to organize messages by date and contact.

Explore how to print Outlook items, including emails, contacts, tasks, and calendars, with multiple calendar styles (daily, weekly, monthly, details) and customizable print options.

Learn how to share Outlook 2013 calendars across Exchange and non-Exchange accounts, publish online, send calendar emails, invite others, and manage permissions with calendar groups and overlays.

Explore how to use the backstage in Outlook to customize options across mail, calendar, people, and advanced settings, including live preview, default reminders, holidays, startup, export, and add-ins.

Adjust Outlook options to set the default message format, spell check, signatures, and fonts. Customize reading pane, alerts, replying behavior, autosave, and receipts for efficient email management.