Introduction to Microsoft Word 2010
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Are you looking to quickly learn the basics of Microsoft Word 2010? We have the course for you. Designed by Webucator, a global training partner, this course covers all of the best activities to get you started. And its packed with readings, trainer presentations, and exercises!
This Introduction to Microsoft Word training class is designed for students new to working with Microsoft Word 2010 on Windows. Students will learn to create, edit, format, and print Microsoft Word 2010 documents.
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|Section 1: Creating a Microsoft Word Document|
|Welcome to your course! Let's begin by looking at the basics of getting started with Microsoft Word. Starting Microsoft Word To start Microsoft Word: Click the Start menu. Select All Programs. Select Microsoft Office. Select Microsoft Word 2010 (see screenshot below). Creating a Document When you op…|
Starting Word & Creating a Document ReviewPreview
|Saving a Document The first time you save a Microsoft Word document, you need to give it a name and location. To do this: 1. From the File menu, select Save As. 2. Selecting Save As opens up a dialog box in which you can see: The document location , or where on your computer Word will save yo…|
|The Status Bar The Status Bar, located at the bottom of Word, shows basic information about your document and enables you to change your viewing settings. Specific items on the Status Bar include: Document information (page number and word count). Proofing status . If you see a green check, Word fo…|
|Closing a Document The two most common ways to close a Microsoft Word document are: 1. Click the red "X" in the upper-right-hand corner: 2. Select Close from the File menu: When you close your document, you will be prompted to save if you have made any changes since the last time you saved.…|
Saving & Closing a Document ReviewPreview
|Create a Microsoft Word Document Duration: 5 to 10 minutes. In this exercise, let's create, save and close a Microsoft Word document. If you currently have Microsoft Word open, please close it before starting the exercise. Create a document in the Webucator/Word2010A/Exercises folder, titled "My F…|
|Section 2: The Ribbon|
|Now, let's take a look at the Ribbon in more detail. Spend some time going through these activities and I'll walk you through all of them at the end of the lesson in a presentation. The Ribbon The Ribbon is the display you see at the top of the Microsoft Word window. It is your primary interface wit…|
The Ribbon and Tabs Review
|Groups To further organize the many commands available in Microsoft Word, commands are organized in groups on each tab. Each group contains three or more related commands. The following table lists the groups found on each tab: Tab Group Home Clipboard Font Paragraph Styles Editing Insert Pages Ta…|
Groups and Commands Review
|Section 3: The Backstage View (The File Menu)|
|Introduction to the Backstage View The Ribbon, covered in the prior lesson, is where you find all the commands necessary to make changes to your documents. Clicking on the tabs in the Ribbon changes the set of commands available to you while you work in your document. After clicking on the File menu…|
|Opening a Document There are two ways to open a Microsoft Word Document from the Backstage view: 1. Select Open from the File menu. In the dialog box that opens up, navigate to the file you want to open and double-click it or select it and click Open . 2. For files you have recently used, sele…|
Backstage View Introduction
|Open a Document Duration: 5 to 10 minutes. In this exercise, you will practice opening Microsoft Word documents from the File menu. Using the File menu, open My First Word Document.docx you previously created. Close My First Word Document.docx. Open My First Word Document.docx from the File menu, us…|
|New Documents and Word Templates When creating a new Microsoft Word document, you can choose between creating a blank document or creating your document from an existing template. Creating a New Blank Document To create a new blank document: 1. From the File menu, select New . 2. Double-click…|
New Documents and Word Templates Review
|Write a Thank You Letter Using a Template Letter Duration: 5 to 15 minutes. In this exercise, you will create a new document using a Microsoft template. Locate an Office.com template to use to write a personal letter to a friend thanking them for a gift. Download the template. Replace the content…|
|Printing Documents The Print window gives you access to several printing and page layout options. You will also see a preview of how your document will print. To Print a Microsoft Word document: 1. From the File menu, select Print . 2. Choose your print options (number of copies, printer, etc.…|
Printing Documents Review
|Print a Document Duration: 5 to 10 minutes. In this exercise, you will print the letter you created in the last exercise. You will need to have a printer connected to successfully complete this exercise. Using the File menu, print the thank you letter you created in the last exercise. Solution: File…|
|Getting Help Searching for help in Microsoft Word is very similar to searching for information in a browser. To access Help in Microsoft Word: 1. From the File menu, select Help . 2. Click Microsoft Office Help . 3. Search for help by entering keywords into the search box.|
Getting Help Review
|Using Help Duration: 5 to 15 minutes. In this exercise, you will use features of Help to customize Word and to find the solution to a question. Use Help to figure out how to change the font of the text in the letter you created in a prior exercise. Solution: 1. To change the font of the text in the…|
|Adding Your Name to Microsoft Word You can add your name and initials to Microsoft Word. When you do so, the information is used throughout the Microsoft Office products. Word uses this information for tracking changes and assigning comments and for prefilling data used by some of the built-in templ…|
Adding Names Review
|Section 4: The Quick Access Toolbar|
|The Quick Access Toolbar is a small toolbar which includes commonly used commands and is always accessible. By default, the Quick Access Toolbar is located in the top left corner of Microsoft Word. By default, the Quick Access Toolbar includes three commands: Save. Click Save to save your docum…|
|Adding Additional Commands with the Customize Dialog Box To add additional commands to the Quick Access Toolbar: 1. Click the dropdown arrow on the far right of the Quick Access Toolbar . 2. Select More Commands... towards the bottom of the list that appears. 3. Select a command from the list…|
|Adding Ribbon Commands or Groups If find yourself using the same commands or group of commands frequently, you can quickly add them to the Quick Access Toolbar: Right click on the command or on the Group name. Select Add to Quick Access Toolbar:|
Adding Commands Review
|Placement You can choose to keep the Quick Access Toolbar in the top left corner of Microsoft Word or move it below the Ribbon. To move the Quick Access Toolbar below the Ribbon: 1. Click the dropdown arrow on the far right of the Quick Access Toolbar . 2. Select Show Below the Ribbon . 3. To m…|
|Customize the Quick Access Toolbar Duration: 15 to 25 minutes. In this exercise, you will customize the Quick Access Toolbar. Add the following commands to the Quick Access Toolbar: New Open Quick Print Paste Find Remove Find from the Quick Access Toolbar. Move the Quick Access Toolbar below the Rib…|
|Section 5: Formatting Microsoft Word Documents|
|Now, let's go through numerous opportunities you have to format your Word documents. Selecting Text You need to select text to be able to apply formatting to that text. Among the ways to select text: Click and drag with your mouse. Double click a word to select the word. Triple click in a paragraph…|
Selecting Text & Fonts Review
|Working with Fonts Duration: 5 to 15 minutes. In this exercise, you will change the font, text size, effects and color of the text in the thank you letter you created in a prior exercise. Bold your name and increase the text size to 20. Italicize your address. Change the text color of the date to re…|
|Working with Lists The list commands are located on the Paragraph group of the Home tab. To add a bulleted list to a Microsoft Word document: 1. Click the left side of the Bullets command: 2. Begin typing. 3. Press the Enter key to add additional bullets. 4. Press the Enter key twice…|
Working with Lists Review
|Working with Lists Duration: 5 to 15 minutes. In this exercise, you will add a bulleted list and then change it to a numbered list. If your Thank you letter.docx is not open, open it from your desktop. In the letter, add the following sentence at the end of the first paragraph: "The bouquet includes…|
|Using Styles The Styles commands are located on the Home tab. About Styles Styles in Microsoft Word are sets of formatting instructions. There are three reasons to use Styles: Save time . Applying a style is faster than applying multiple formats (bold, italic, color, font, font size, etc.), especial…|
|Applying and Creating Custom Styles Duration: 15 to 25 minutes. In this exercise, you will improve the look, feel and readability of an existing document by applying styles to it. You will also create a custom style for use in this and other documents. Open Plants in my yard.docx (in the Webucato…|
|Using the Ruler The Ruler in Microsoft Word can be used to see and control page margins, paragraph indents, and more. To view the Ruler, check it in theShow group on the View tab. Note the following items on the Ruler: First Line Indent. Used to indent the first line of a paragraph. Hanging Indent.…|
Using the Ruler Review
|Using Tabs Duration: 15 to 25 minutes. In this exercise, you will show and hide the Ruler and use tabs and the Ruler to change the alignment of text in a document. Display the Ruler. If it is already showing, hide it and then display it again. Change the alignment of the paragraphs in Ruler Exercis…|
|Setting Margins To set margins in Microsoft Word: 1. From the File menu, select Print . 2. Select Normal Margins . Note that Normal is highlighted as by default all margins are set to one inch. However, other options are available, including the option to set your own Custom Margins . 3. T…|
|Setting Margins Duration: 5 to 15 minutes. In this exercise you will change the margins in an existing document. Open or go to Plants in my yard.docx (in the Webucator/Word2010A/Exercises folder) for use in this exercise. Reset the margins of this document as follows: Top: 1.25" Bottom: 1.25" Lef…|
|Section 6: Editing Documents|
|Find Use the Find command to find instances of words or phrases within a document. To use the Find command: 1. Select Find from the Editing group on the Home tab. 2. Type the word or phrase you wish to find in the Navigation pane that appears to the left of your document. 3. Every instance of the wo…|
Find and Replace Review
|Find and Replace Use the Replace command to find instances of words or phrases within a document and replace them with other words or phrases. To use theReplace command: Select Replace from the Editing group on the Home tab. In the Find and Replace dialog box that appears, enter both the word or phr…|
|Using Find and Replace Duration: 5 to 15 minutes. In this exercise you will find and replace text in a document. Open or go to Plants in my yard.docx (in the Webucator/Word2010A/Exercises folder) for use in this exercise. Use Find and Replace to change the words "Special Characteristics" to "Spec…|
|Using the Clipboard The Clipboard Group The Clipboard group, located on the Home tab, contains four commands: Cut. Use the Cut command to cut a selection from your document. The cut selection is saved on the Clipboard for use elsewhere - either in the current document or another one. Copy. Use the…|
|Using the Clipboard Duration: 5 to 15 minutes. In this exercise, you will practice using all the controls on the Clipboard. Open or go to Plants in my yard.docx (in the Webucator/Word2010A/Exercises folder) for use in this exercise. One of the special features of the Japanese Maple is "Beautiful…|
|Section 7: Finalizing Microsoft Word Documents|
|Adding Page Numbers To add page numbers to a Microsoft Word document: 1. From the Header & Footer group on the Insert tab, select Page Number . 2. Choose to locate the page numbers in one of the following positions: A. Top of Page . The page number will appear in the Header. B. Bottom of Page…|
Adding Page Numbers Review
|Adding Page Numbers Duration: 5 to 15 minutes. In this exercise, you will add, move, customize and remove page numbers from a document. If you don't have it open, open Plants in my yard.docx for use in this exercise. Add page numbers to the bottom center of the document. Format page numbers to inc…|
|Headers and Footers To add text or graphics to the top or bottom of the pages in your document, add a header or footer . Changes made in the header and footer will appear on every page in your document. To add a header or footer to your document: 1. From the Header & Footer group on the Inser…|
Headers and Footers Review
|Using Headers and Footers Duration: 15 to 25 minutes. In this exercise, you will add a custom header and footer to a document and then edit it. Open or go to Plants in my yard.docx (in the Webucator/Word2010A/Exercises folder) for use in this exercise. You will also need the file Plantsmen logo.…|
|Checking Spelling and Grammar To check your document for spelling and grammar mistakes: From the Proofing group on the Review tab, select Spelling & Grammar. Microsoft Word will look for spelling and grammar errors starting from the location of your cursor in the document. If Word finds a spelling e…|
Checking Spelling & Grammar Review
|Checking Spelling & Grammar Duration: 5 to 15 minutes. In this exercise, you will check a document for spelling and grammar mistakes. Open or go to Plants in my yard.docx (in the Webucator/Word2010A/Exercises folder) for use in this exercise. Check the document for spelling and grammar mistakes.…|