Procurement Basics

Requirement Brief

In this lecture we learn about the procurement strategy .

The key activities of this stage are to:

• Be clear on business need

• Understand the desired business outcomes

• Complete the procurement strategy / business case template

• Assemble a cross-disciplinary stakeholder team

• Agree stakeholders

• Be clear on stakeholder responsibilities

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In this lecture we explore ways in which organisations outsource contracts. We discuss Open and Closed tenders as well as examining Invitation to Tender (ITT) templates.

We look at the following sections of the ITT document:

·About the buyer

·Specification

·Evaluation Criteria

·Scoring Matrix and methodology

·Terms of Offer

·Terms and Conditions of Contract

·Form of Offer

·Tender Response document

In this lecture we examine the pricing schedule for the ITT .

In this lecture I share with you a useful website to obtain best practice contract terms and conditions. Please note that independent legal advice is recommended when issuing contracts.

In this lecture we will be looking at the Questions and Answers log. This document is used to record any clarification questions received from bidders concerning the tender.

In this lecture we discuss risks that may affect your tender.

In this lecture we consider compliance checks following the close of the tender

In this lecture we learn about the Tender Evaluation Panel and their roles and responsibilities.

In this section we walk through a quality and price evaluation scenario.

In this lecture we cover due diligence checks and steps required to award a contract to a successful supplier.

In this lecture we cover contract management best practice.

Many thanks for taking the course, i'm sure you've found it very useful. See you again soon.

In this lecture I share a simple template for contract variations. This is an extract from my Transformation and Change for Buyers course here on Udemy.

This module demonstrates how AI can support procurement moderation under the Procurement Act 2023. Learners will explore how AI compares evaluator feedback against published scoring criteria to identify inconsistencies, unsupported scoring and challenge risk. The module also covers governance, human oversight, responsible AI principles and practical moderation workflows using structured evaluation workbooks and AI-assisted analysis. To learn more about AI for professional, check out my Udemy course: https://lnkd.in/erBSVpxg

In this video we address one of the most significant and most commonly overlooked gaps in AI governance. The absence of procurement from the conversation.

We explain why procurement is not peripheral to AI governance but central to it. Every AI tool in any organisation arrived through a purchasing decision. If procurement is not actively involved in governance, the controls written into policy will bear no relation to the tools being bought across the business.

We cover the four things procurement must do. Sit on the AI Governance Committee as a named, accountable member. Conduct AI risk assessments at the point of purchase before any contract is signed. Embed compliance obligations into supplier contracts before agreements are executed. And actively monitor existing supplier tools for AI changes introduced after the contract is in place.

We close with the point that procurement is either the last line of defence or the biggest gap in the framework, depending entirely on whether it is in the room.

Please see: AI Governance: Go from Zero to Framework in 30 Days to take the full course. Links are in the resource section