Alfresco 5 Content Management - From Beginner to Pro

Introduction to the installation section with important information about what type of installers that are used. Supported third party products and more.

Information about how you can find the installation files for Alfresco Community Edition 5.2. They are not available in the way they were when this course was created. Now there is only Alfresco Community version 6.x, which runs in a container environment, and that would not match what is described in the course.

Using the Alfresco full installer on Windows we get all needed software installed, such as java, database, app server, web apps etc. No other installation is necessary.

To find the installation files files you are looking for head over to https://hub.alfresco.com/ and search for "Alfresco Community Edition file list", then you can choose from different releases.

Before we start integrating our installation with Solr 6, let's have a look at the new features coming along with it.

Alfresco full installer installs Solr 4 by default, this lecture shows how to upgrade to Solr 6 to get some extra features such as fingerprinting and improved performance.

Using the Alfresco full installer on Ubuntu we get all needed software installed, such as java, database, app server, web apps etc. No other installation is necessary.

To find the installation files files you are looking for head over to https://hub.alfresco.com/ and search for "Alfresco Community Edition file list", then you can choose from different releases.

Alfresco full installer installs Solr 4 by default, this lecture shows how to upgrade to Solr 6 to get some extra features such as fingerprinting and improved performance.

Using the Alfresco full installer on Mac we get all needed software installed, such as java, database, app server, web apps etc. No other installation is necessary.

To find the installation files files you are looking for head over to https://hub.alfresco.com/ and search for "Alfresco Community Edition file list", then you can choose from different releases.

Alfresco full installer installs Solr 4 by default, this lecture shows how to upgrade to Solr 6 to get some extra features such as fingerprinting and improved performance

You might have noticed that after we switched to using Solr 6 we did not really remove the Solr4 installation. It is still indexing all the stuff, which might not be what you want. This lecture shows how to remove it completely.

This section gives you a quick introduction to how an Alfresco installation can be upgraded.

A look at the different clients (web, webdav, cifs, email, mobile etc) that can be used to manage content in Alfresco.

CIFS can be useful for mapping a drive as it does not require any client installation.

The main menu and the User Dashboard is the first thing a user sees after a successful login. Here we have a look at it.

All content in Alfresco lives in the so called content repository. This lecture introduces the repository.

Before you start uploading loads of files to the repository, you most likely want to create a folder structure to keep them in. In this lecture we walk through how to create and work with folders.

As we saw in the "Working with Folders" lecture, it is possible to create a complete folder structure with files from a template. But this template need to be pre-created. It is also possible to drag-and-drop any folder structure from disk into the repository. This lecture shows how that is done. (Note. this is only officially supported in Chrome when this video was done, but it seems to work in the MS Edge browser too)

When you got the folder structure in place it is time to start uploading and creating file content, this shows you how.

In this lecture we look specifically at media files, such as video and audio

In this lecture we go through in detail the copy, move, and link actions that can be executed on folders and files.

To make full use of a content management system the uploaded files need to be classified in one way or another. This will make it easier to find the files and open up possibilities for different types of processing depending on how a file has been classified. There are three ways of classifying content: tagging, categorizing, and with content models.

This lecture introduces the social classification that can be done with likes and favorites.

Many document formats, such as PDF and Office, allows the user to apply properties to the document. Some of these properties are automatically extracted, and set as metadata, when the document is uploaded to Alfresco. This lecture shows how that works.

When we got all our folder and file content created/uploaded, we probably want to know how to search for it. This shows the way to do that.

A big difference to managing files in a shared network drive is that in Alfresco you can version files. This talk walks you through how to do that.

Updating a file normally has no locking involved. So last to update wins. With the check-out and check-in feature you can lock a file while it is being edited by you.

Another difference from using a shared network drive for files is that in Alfresco we can add rules to folders and have stuff happen when files are added to them. Learn how to set up folder rules in this lecture.

When using a shared network drive there is not much security and permission management that you can do. With Alfresco there is a rich set of features we can use to set up content permissions at different levels. Learn here how to do it.

So when you delete content, what happens to it, and can you recover it? We learn all about that in this lecture.

What if you got a ZIP file with a folder hierarchy containing files. Can you upload it to the repository and have it unpacked there? Yes, and this lecture shows you how to do that.

If you wanted to share a content item with someone external, without an Alfresco account, could you do it? Yes, and this lecture shows you how to.

It is possible to get an RSS Feed for activities in a folder. This lecture tells you how to set it up.

A site is a very useful feature in the Alfresco Repository. It is used for collaborating and sharing of content in a team or group.

In this lecture we take a look at how to create different types of sites. You can create Public, Moderated, and Private sites.

In this lecture we look at how to add and remove the members of a site, and what different permissions they can have.

The document library of a site is the central place where all the folder and file content is managed.

A site has a calendar that can be used by the members to manage important events.

Quite often when working with content you need to manage lists of things that does not necessarily have any physical part. This can be lists of contacts, to-dos, phone numbers etc. This can be handled by the site feature called Data Lists.

The link feature in a site can be used to keep track of useful URLs.

There are a couple of other features available when working with sites called wiki, blogs, and discussions. They are not as frequently used as document library, calendar, links, and data lists, but they are still worth knowing about and this lecture introduces them.

So far we have not talked too much about permissions in sites. When we added members we just saw that the permissions are similar to the permissions in the rest of the repository, such as contributor and collaborator. This lecture goes a bit deeper into the site permissions.

To be able to search for content in different sites is essential. We look at that here.

Sometimes the site manager might need to give users of the site notice about something. This lecture shows how that can be achieved.

It is useful to see what content types are mostly used in a site and how are the top contributors. This lecture shows a bit about how to do that.

When you are using a lot of sites it is sometimes useful to be able to customise them a bit, such as setting different style themes, so it is easier for users to know which site they are in. It is also useful to customise the dashboard in a site depending on what features that are used in the site.