Process Flowcharts Defined

The BA Guide | Jeremy Aschenbrenner
A free video tutorial from The BA Guide | Jeremy Aschenbrenner
Business Analyst Trainer and Coach | Best Selling Instructor
4.5 instructor rating • 13 courses • 236,961 students

Lecture description

This lecture will get you started in learning about Process Flowcharts and why they are used.

Learn more from the full course

Business Analysis Modeling Skills & Techniques

Learn to create Process Flowcharts, User Stories, Use Cases, SWOT, RACI Matrices, Org Charts, User Stories, and more!

06:15:43 of on-demand video • Updated April 2021

  • Create EIGHT different visual models including Process Flowcharts, Use Cases, SWOT Analysis, RACI Matrix, Org Charts, Scoring Matrix, Stakeholder Maps, and more!
  • Understand how visual modeling can help in daily requirement activities.
  • Ability to read and create important business and technical visual models.
  • Utilize visual modeling to make requirements come alive.
  • Ability to choose the best visual model to aid in various situations.
  • Increase your project success by giving your stakeholders a clearer understanding of your vision.
  • Confidently explain and demonstrate the uses of visual models in an interview.
English So we want to start with is explaining what a process flow chart is. The definition is it's a visual diagram showing the steps of a process and the sequence that they're completed in a process flowchart can be utilized such as this. Well we're working through I created a very simple process flowchart for how we're going to work through the process of teaching you this course. We're going to start with defining flows. What are they. What we're doing right now. Then we're going to go through we're going to break down the symbols and we're not teach you the steps to create a process flowchart. Then we're going to go through and complete a bunch of examples. And finally we have some challenge exercises for you to help cement your learning. So that's a very basic process flowchart towards the bottom of the screen that helps to define and give you a visual representation of how we're going to move throughout this course. Another example is this flowchart. So this one is a little bit different. We've got we've got a start and an end and you'll see a couple of things with the exact same processes or four steps within the flow chart. But now we have some numbers there which help define what we're going to be doing and as we break down those individual pieces so don't get too hung up. This is just another example of another way to show the exact same process. And finally we've got another one. Again it's the exact same process we're working through the the teaching or the kind of how the flow of the Course the process of the course. And this is in a swim lane example. So again not to get caught up but I wanted to show you some examples as to how it could look. So it could look very similar to this very basic with no clear starter and it just kind of shows the flow across. You've got this type of process flow chart where you have a starting and end and you kind of break through the different pieces and then finally you can throw in another kind of wrench to it and do swim lanes where it shows the owners and again know where we're going into these and a lot more detail. I just wanted to make you familiar with what flowcharts could look like. So when it is a process flow chart used. Well really there's five key reasons of process flowchart would be created. One is you're trying to develop an understanding of how a process is done. That's the easiest way you're creating a process flow chart. It's visual. It's easy to read and understand. And so you can help develop an understanding of how a current process is being done. The next thing is you could be studying the process for improvement so you can be tasked with something to say hey we want you to go in and look at that process and we want to understand how we can make it better. Are there steps that we can eliminate or the things that we can make more efficient. Third is you could communicate together others how a process is done visual learning is how 90 percent of the world works. People like to see a visual representation just showing them a paragraph or text doesn't have the same effect as if you show them a diagram or a process flow chart. And so you can create a process flow chart to help communicate to others how a process is done. Maybe you're bringing new hires in and you want them to understand how specific processes done in the creative process flow chart for that Forth is to document the process. So similar to the developing and understanding this is actually developing an understanding and you're creating a flowchart document to ensure that you have that for future and then fifth and final is planning a project. So projects generally you want to create some type of process flow chart for the projects you understand at least at a high level how that project is going to flow into the different phases and stages of that project. The number one rule when creating a process flow chart or really any visual model for that matter is you need to make the flow chart. Easy to read if it is not easy to read. You did not do your job in creating the flow chart. The whole point of making these charts and these diagrams are so somebody can look at it and intuitively understand what they're looking at and then be able to make decisions or next steps off of the information that they've learned. So the number one rule that you should always have this in the back of your mind is is this easy to read if I show this to somebody without explaining it. Are they going to understand what it's showing.