The Theory of PM

Timothy Kenny
A free video tutorial from Timothy Kenny
Author of "Accelerated Learning for Entrepreneurs"
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OnePagerr Project Management

Learn how to create and manage hundreds of small projects efficiently with this one page project management system.

01:38:18 of on-demand video • Updated January 2020

  • How to use a practical, standardized template to organize all of your professional and personal projects
  • Understand the core fundamentals of project management theory
  • Gain a new sense of confidence in their ability to manage multiple projects and stay out of overwhelm
English [Auto] What's good a little bit more into the theory side of project management or PM and talk about what is a project the basic unit of a project is a task. And this is like if you ever think about getting things done or putting things on a To Do List tasks are the things that go on your to do West generally not projects. And when you put a project on your To Do list you usually got a problem. That means that you're putting on something that could take five to 50 hours something that's really a big chunk of time should not be a single point on it to do is to do list items are generally five minutes to a half an hour maybe an hour max. But they're just those individual tasks projects is when you get to something that's beyond that. And there's been different studies on how long you should continuously work on one thing before getting up and taking a break. But it's generally considered anywhere from 60 to 90 minutes. Is that basic unit. So a project is when you're doing something that's going to require more than this or when it's something that's going to carry over over multiple blocks of time. So sometimes each of these blocks of time may only be five minutes but you've got to keep track of something and each time you know there's a gap of a day or gap of a week or gap of a month. You forget what was in your head before. And so the big piece of the value of this one pager is that you just have somewhere where you can keep all that basic information and you always know that it's going to be in the same place in the same format. So let's get a bit more deep into what a project actually is. It's an activity that has tasks in it each of these tasks has a goal which comes out as a deliverable. And has a timeline associated with it or a deadline it also has a cost and an owner. So a person responsible for a cost in terms of time money energy and big picture a project is the opposite of operations. OK so project is something that's a one time thing you're creating something new. Whereas operations is something that's part of a routine that your business or your company or you as an individual are doing all the time. It's something that's generally permanent or semi-permanent this sort of business as usual so projects. The key is about this is something that's new that's a one time thing and then operations is where you're just sort of implementing it. So a project could be building a new system that would then get implemented and become part of your routine. So the project of building the system would be a project that activity of building the system itself building the routines or sort of a new operational procedure that could be a project but once it's implemented and you're running it and you're doing basically the same thing each day week month quarter year then it becomes part of operations. And so that's the key difference. And project management a lot of it is about dealing with all the uncertainty that comes with working on something new that you're not already familiar with. So that's the basic of basics of what a project is. One thing that's interesting specifically about deliverables and this is something that's more theoretical as you're not going to have to worry about as much. But it has to do with what exactly is this deliverable. Getting specific on it. And this is you know a classic piece of goal setting that you'll hear all the time which is get specific on what you really want what your goal really is and try to turn that into something that's physical. I can you know literally be delivered to somebody or given to somebody and get out of the way end of abstraction so try to be as concrete as possible. There's another question though which is how do we measure this. And who measures it. Usually there's not a purely objective way of measuring something deciding how to measure something itself is subjective. So deciding you know you could have a bunch of different objective measurements but it's a subjective decision to say which of those measurements matters and which one doesn't and maybe how much to each of them matter. And the next question is who who gets to judge or what instrument you know what tools to use to measure that thing. Because different tools might give a different measurement. So this kind of stuff is generally you're going to be the judge and you don't have to worry too much about this because you pretty much know how you're going to judge something but it still can help to think a little bit about well how am I going to measure success how can I get a little bit more concrete about that and get closer and closer to something like a KPI key performance indicator or something something that's as closely as possible. Linked to some sort of success metric now in your personal life it can be tough to get here but a simple one could be like if you're trying to lose weight is you know a number of pounds of weight that you're going to lose. So that's getting more specific. OK so that's theoretically that's what a project is it's made up of tasks. Each of these tasks can be anywhere from five minutes to you know 60 to 90 minutes. You want to break down what you're doing into these tasks. That's one of the main keys to two pieces of value in creating this one pager is you're breaking it down into individual tasks and you're getting an idea of OK what am i actually going to how am I going to implement this what are my goals what are my deliverables. And we'll be getting more into that in the next coming videos.