SAP Training for Beginners in HR - Enduser

Go from no knowledge to Go to person, step-by-step with easy to understand videos. Become the best SAP HR Expert!
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  • Lectures 53
  • Length 1.5 hours
  • Skill Level Beginner Level
  • Languages English
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
    Certificate of Completion
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About This Course

Published 4/2016 English

Course Description

Perfect Resources exceptional team of expertise, experience and education will help clients optimize MAXIMUM SAP HCM system technology and benefits.  Perfect Resources specializes in SAP HCM implementations and partners with large and mid-to-small sized clients to execute superior SAP products, on time and within budget.

SAP HCM End user training covers processes of the SAP HCM modules like organization management, personnel administration.  You will also learn how to navigate within the SAP HCM system and be an expert in executing standard reports, creating variants and run reports in background.

SAP HCM made easy and helping our clients through learning and earning

  • This course is for HR Generalist, Specialist who will be managing data in the SAP HCM system
  • Step by step instruction on each process
  • After you complete this course, you will understand how to navigate in SAP, maintain employee data, maintain organization data, execute standard reports and learn transactions to execute certain processes in the SAP HCM system.

Take the first step to knowledge with us

All medium to large size companies have an ERP system to maintain their employee master data.  SAP is the # 1 ERP system in the world.  Learn the processes of the SAP HCM system and impress your employer by showing off your SAP HCM skills.

We define SAP in a clear and easy way to learn at your own pace.  Perfect Resources has 20+ years of HR experience and has been part of SAP HCM implementations.  This is a self-paced learning with captions and is voice enabled.  You will learn all the processes built in short videos that we help our clients every day.  SAP HCM End User training is an excellent training for those looking to work in the corporate world as a HR Generalist or HR Analyst entering and maintaining data in the SAP HCM system.

What are the requirements?

  • You should be familiar with basic HR Functions

What am I going to get from this course?

  • SAP HCM Navigation - Become an expert navigating in the SAP HR system
  • SAP HCM Organization Management - You will learn the different objects, structure of the Organization Management module
  • SAP HCM Personnel Administration - Get an understanding of which infotypes you can store master data
  • SAP HCM Reporting - Find out what standard reports are provided by SAP

Who is the target audience?

  • This SAP HCM End User training is meant for HR Generalist, Analyst or Specialist who will be tasked with maintaing data in the SAP HCM system

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.


Section 1: Introduction

Welcome to SAP HCM end user training.  

Section 2: SAP HCM Navigation

If this is your first time logging into SAP, this is where you can find the SAP login icon


Once you click on SAP login icon, you will see the SAP logon pad


Once you get your access, this is how you will setup system properties to login in SAP HCM client


This is the login screen, over here you will enter your username and password


Learn the different parts of the SAP easy access screen


There are various icons on the standard toolbar, understand the functionality of each icon


There are various clients you may have access to, like test client, quality client, production client.  Find out which client you are logged in


You can work on multiple task once you are logged in.  Find out how many sessions you can open at a given time


when you open multiple sessions, you can also jump to a different task while opening a new session in SAP


Done with your work and you want to end your session, there are more than one way you can end a session


You work with a transaction very often, save it in your favorites folder


Do not want to see a transaction in your favorites folder, this is how you can remove it


Every transaction will have a technical name assigned to it.  You can display the technical name besides the transaction


Setting user parameters is a useful feature.  System will default values as per your settings here


Don't like the color you see on your SAP screen, we will show you how you can change it to a different color


Done with all your work and you are done for the day, this is how you logoff from SAP

5 questions

This quiz will help you to reinforce your learning on section 1

Section 3: SAP HCM Organization Management Module
Organization Management Presentation

There are 5 basic objects which are the building blocks in organization management module.  Find out how to display an object


You can display your entire organization structure using this transaction.


When you create a org. unit, position or a Job transaction PP03 is the best way to create these objects.  Using transaction PP03 will present you all the relevant infotypes required as per your organization to create a new org. unit, position or a job. 


Your organization has undergone some changes and your manager asked you to change the name of an existing org. unit.  In this lesson you will learn how to maintain an existing organization unit


If for some reason while displaying a infotype record, you see that the data is not correct and needs to be changed.  Instead of clicking the back button and then typing in the transaction, we will show you a shortcut where you can toggle from display to Maintain.


Every organization unit has a chief.  A chief is one who manages the organization unit and is often required during approvals and workflows.  This is how you can find the chief of an organization unit


In this lesson you will learn how to display position using 2 transactions PP01_DISP and PPOSE.  When you use the display transaction, you cannot maintain data, you can only view the data.


Position is an object in organization management module.  Every person occupies a position.  New positions are often required in an organization.  Learn how to copy an existing position to create a new position


Cost center is an object and is stored on the employee level.  You can view all the cost centers that have been created by finance to make sure you are assigning the right cost center


There are some infotypes that are only applicable to some countries, find out set up country specific infotypes

Section 4: SAP HCM Personnel Administration Module
Personnel Administration Presentation

Let’s look at a search method that allows you to find a group of employees using multiple criteria like a payroll area, an employee subgroup, or both.


If you know the employee's first name or last name you could use this feature to search for that employee


Let’s see how this time-saving method works.


In display mode, you can look at infotypes, but not process or update any data. This means, there is no way of accidentally making any changes. So, it’s a good practice to use the display tool to prevent any accidents.


To maintain an employee record, you will need to use transaction PA30. Be careful - when you change an employee’s record, the old data is lost and the new data is saved over it.


It’s always a good idea to maintain the history of an employee’s records for future reference. You can do this by making a copy of an existing record BEFORE you change it.


Let’s say that you made a mistake in entering an employee’s start date and you now want to correct it. This is how you do it.


It’s a good practice to copy an existing record to create a new record, like this you will have the new and old record for future reference.


When you Delimit infotype records, you bring the validity end date forward. In other words, you are changing the validity period. This is a good way of keeping old or out-dated records separate from current ones.


This is the transaction used to display a remuneration statement. You can save this to your favorites or you can access it from the menu


This lesson will teach you how to perform a personnel action. This means maintaining a predefined sequence of infotypes for a particular employee.


This is how you run a action on an existing employee.


You can display all the records stored against an infotype for all employees.

Ready to test your knowledge on Personnel Administration module ?
5 questions
Section 5: SAP HCM Reporting

SAP Human Resources provides you with more than 200 standard reports. They enable you to perform standard reporting simply, and without you having to spend time and money on development.


Let’s take a closer look at how to execute SAP standard report


There may be times you want to cancel a report you started. For example, if it’s taking too long or you realize that you have executed the wrong report.


You don’t always have to export the data from a report, or turn it into an Excel document, in order to sort it. For simple tasks, you can sort data in the report itself.


You can create any number of variants for any program in which selection screens are defined.


Now, you want to run a report using the variant you created. It’s very simple, here is how you do it.


if you need to change those standard values later on, you can delete the variant. This is how you do it.


You want to do further analysis on the results, using an Excel spreadsheet. Here is how you get a report from SAP to Excel …


Sometimes you will need to run a specific reports, you can use Adhoc query for that.


You can schedule a job to run in background if you know the report is going to take a long time to execute, or when you want to carry on with other tasks while this report is running.

You have completed this course!

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Instructor Biography

My experience working in SAP HCM is now over 12 years.  During this time, I have worked with many end users on different projects and have seen the confusion and frustration of an end user not knowing the system well.  Hello my name is Stephen Sequeira and I love taking system processes and making them easy to understand.

SAP HCM is a great system.  As a consultant who has worked with many clients helping them implement their complex business processes from their legacy system into the SAP HCM system.  I sit with clients understand their requirements, educate them on what is standard and what would be a custom process, work with developers and bring innovative solutions to clients.

And I am glad to be here at Udemy and to teach system processes in short videos showing end users that SAP HCM is not that difficult.

Please don't hesitate to drop me a message if you have a suggestion for a topic for my courses, or need help with something.  I may not respond immediately but I will surely get back to you.

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