QuickBooks Online: Working with Vendors and Expenses

Where is your money going? Keep track of where you spend it, and what you spend it on.
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  • Lectures 21
  • Length 2 hours
  • Skill Level Beginner Level
  • Languages English
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
    Certificate of Completion
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About This Course

Published 4/2016 English

Course Description

Learn QuickBooks Online! In this 3-hour course, business owners and bookkeepers will learn the correct way to manage their company expenses in QBO.

We’ll explore all your options for working with Vendors and Suppliers, from Purchase Order to Bill to Payment.

You'll see how to write and print checks, and enter credit card expenses.

We'll explore passing expenses on to Customers, and doing job costing.

Whether you’re new to QuickBooks Online – or suspect you’re not using it correctly – I’ll teach you all the basics (and a lot of tips & tricks) that will allow you to get the most out of your software, and watch your company grow.

As a QuickBooks ProAdvisor and member of the Intuit Trainer/Writer Network, I’ve assisted hundreds of small businesses to set up and troubleshoot their QuickBooks files, saving them time and money.

Complete this course and earn 3 CPE Credits!

What are the requirements?

  • You will need a subscription to QuickBooks Online. Note that if you want the Essentials or Plus versions, we can help you get a 20% discount!

What am I going to get from this course?

  • Work with the Vendor List
  • Adjust your Accounts Payable settings
  • Create Bills
  • Pay Bills
  • Write Checks
  • Print Checks
  • Add Credit Card Expenses
  • Buy Inventory
  • Make charges billable to Customers
  • Do basic job costing
  • Run expense reports

Who is the target audience?

  • Business owners and employees who maintain their company’s financial records
  • Entrepreneurs and new business owners who are just getting started, and want to make sure they have solid business knowledge so that they can succeed
  • Bookkeepers and Accountants who wish to brush up on their skills
  • Students and job-seekers will boost their employment marketability
  • Seasoned users looking to glean essential nuggets of information to make using QuickBooks easier and faster than before

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.


Section 1: Creating a Chart of Accounts

Your Chart of Accounts is the backbone and foundation of your QBO. What is it, and how do you use it?


Set up your checking and savings accounts.


Add all your credits cards so you get a real look at your expenses.


Let's take a look at QBO's Accounts Payable and Accounts Receivable accounts.


What costs do you incur while providing your services? Track them in these Cost of Goods Sold accounts.


Expense accounts track your business's overhead expenses so that you know how much it costs to deliver your products and services.

Expenses in the Chart of Accounts
13 questions
Section 2: Defining Products and Services

The Products and Services list is where you create all the items that will appear on Estimates, Invoices, Sales Receipts, Checks and Bills.


If you need to know how many Products you have in stock so that you don't run out, here's how to manage your Inventory.

Section 3: Working with Vendors

Vendors are the people you buy items and services from. Use the Vendor Center to know who you owe, and how much.


There are many settings you can turn on and off depending on how your business operates. Know which ones will help you analyze your spending.


New Vendors can be added through the Vendor Center or on the fly.


If you use Bank Feeds, sometimes you'll get several entries all for the same company. Combine all your Office Depot entries into one.


When you owe money, here's how to keep track of who you owe, how much you owe, and when you're supposed to pay it by.


Whether you write checks by hand or print them out, here's how to enter them in your system.


It's a lot easier to print out a batch of checks than it is to write them by hand. Here's how to set up your printer for both 3-up and voucher checks.


Many businesses rely on credit cards either for cash flow or frequent flier miles. Manage them in QuickBooks Online so that you don't pay too much in interest.


When you return a product or receive a credit with a Vendor, it's important to track that refund so you get what's coming to you.


If you incur expenses on behalf of a client and then they reimburse you, mark them as Billable so that they appear on your next invoice.

Section 4: Running Reports

The Profit & Loss (P&L) report is the most essential report you can run to analyze your income and expenses.


What ARE you spending your money on? These reports will help you figure out why you make a lot of money, but your bank account is still low.


Keep track of your Vendors and the money you owe them.

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Instructor Biography

Alicia Katz Pollock, QuickBooks ProAdvisor with a Masters Degree in Teaching

Over 30 years ago, when she was 13, Alicia Katz Pollock received her first computer, an Apple IIc. She immediately designed a database for her father’s dental practice to automatically send postcards to his patients every 6 months to come in for a checkup and cleaning. Her passion for computers grew as she did.

A natural teacher, Alicia earned her Master of Arts in Teaching, but instead of turning to the public schools, she developed computer curricula.

She blends the skills of technology, the art of communication, the patience of a trainer, the wisdom of a business consultant, and the detailed eye of an obsessive-compulsive to bring you the finest in business solutions.

Alicia’s certifications include:

  • QuickBooks Certified User
  • Intuit ProAdvisor
  • Microsoft Certified Trainer
  • Apple Consultants Network
  • Apple Certified Support Professional, 10.5
  • Apple Certified Support Professional, 10.7
  • Apple Certified Support Professional, 10.10
  • Microsoft Certified Application Specialist in Word, Excel, Access, PowerPoint, and Outlook
  • Microsoft Office Specialist, Master Level

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