QuickBooks Online Made Easy Training Tutorial 2017
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QuickBooks Online Made Easy Training Tutorial 2017

Learn QuickBooks Online the Easy Way
New
4.0 (1 rating)
Instead of using a simple lifetime average, Udemy calculates a course's star rating by considering a number of different factors such as the number of ratings, the age of ratings, and the likelihood of fraudulent ratings.
6 students enrolled
Created by TeachUcomp, Inc.
Last updated 9/2017
English
English [Auto-generated]
Current price: $10 Original price: $40 Discount: 75% off
5 hours left at this price!
30-Day Money-Back Guarantee
Includes:
  • 7.5 hours on-demand video
  • 1 Supplemental Resource
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
What Will I Learn?
  • Create and Customize a QuickBooks Online Company File
  • Learn to Use Pages and Lists
  • Set Up and Pay Sales Tax
  • Set Up and Manage Inventory
  • Create and Manage Sales Transactions
  • Create Billing Statements
  • Set Up Payment Processing
  • Handle Refunds
  • Enter and Pay Bills
  • Use Bank Accounts
  • Create, Customize and Save Reports
  • Use Graphs
  • Customize Forms
  • Enable and Create Estimates
  • Use Time Tracking
  • Set Up Payroll and Pay Employees
  • Use Credit Card Accounts
  • Learn Company Management
  • Use QuickBooks Tools
  • Allow Accountant Access
View Curriculum
Requirements
  • QuickBooks Online Software helpful for practice
  • Basic knowledge of small business accounting and terminology
Description

Learn QuickBooks Online accounting software with this comprehensive course from TeachUcomp, Inc. Mastering QuickBooks Online Made Easy features 186 video lessons with over 8 hours of introductory through advanced instruction. Watch, listen and learn as your expert instructor guides you through each lesson step-by-step. During this media-rich learning experience, you will see each function performed just as if your instructor were there with you. Reinforce your learning with the text of our printable classroom instruction manual, additional images and practice exercises. You will learn how to set up a QuickBooks company file, pay employees and vendors, create custom reports, reconcile your accounts, use estimating, time tracking and much more.

Whether you are completely new to QuickBooks or upgrading from a different version, this course will empower you with the knowledge and skills necessary to be a proficient user. We have incorporated years of classroom training experience and teaching techniques to develop an easy-to-use course that you can customize to meet your personal learning needs. Simply launch the easy-to-use interface, click to start a video lesson or open the manual and you are on your way to mastering QuickBooks Online.

Who is the target audience?
  • Small Business Owners
  • Accountants
  • Office Managers
  • Payroll Managers
  • Tax Professionals
Compare to Other QuickBooks Courses
Curriculum For This Course
188 Lectures
07:37:47
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Course Introduction
1 Lecture 01:00

This lecture provides a brief summary of the topics covered throughout the course and offers suggestions for further reading and learning materials.

Preview 01:00
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The QuickBooks Online Plus Environment
4 Lectures 05:57

QuickBooks Online Plus shows the “Dashboard” page when you open a company file. This page was previously named the “Home” page, but is now called the “Dashboard” page. Learn this and more during this lecture.

Preview 02:33

The Create menu lets you create new company transactions. To access the Create menu, click the Create button, which looks like plus sign (+), in the toolbar at the top of the page. The Create drop-down menu that then appears shows all the available creation options. Learn this and more during this lecture.

Preview 01:23

The Navigation Bar lets you open different pages in QuickBooks Online. The Navigation Bar appears at left side of the screen and contains links to the different sections of QuickBooks Online Plus. You can click the name of the company in the toolbar at the top of the page to hide and show the Navigation Bar. Learn this and more during this lecture.

Preview 00:37

You can click the Gear in the upper-right corner of the screen to show a drop-down menu that contains links for your company file and account settings. The sections in the Gear button’s drop-down menu are “Your Company,” “Lists,” “Tools” and “Account Holder Name.” The “Account Holder Name” is the name of the person who created the account. The links in each section let you adjust the associated information or access the related tools and features. Learn this and more during this lecture.

Preview 01:24
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Creating a Company File
15 Lectures 42:42

To use QuickBooks Online, you must first sign up for QuickBooks Online. The different subscription options appear at the following link: http://quickbooks.intuit.com/online/. This tutorial covers the QuickBooks Online Plus version, which is the most complete version available. Learn this and more during this lecture.

Preview 00:57

If you have data to import into QuickBooks Online from a QuickBooks Desktop version, you can use the “Import Data” link in QuickBooks Online to accomplish this. To import data into QuickBooks Online, click the Gear button and then click the “Import Data” link. This opens a page that lets you select the data to import. Learn this and more during this lecture.

Preview 03:00

If you aren’t importing a company file after signing up for QuickBooks Online, then you must create a new company file. After the initial process, a “No two businesses are alike” page appears. Enter your company name and enter how long you have been in business into the fields. Learn this and more during this lecture.

Creating a New Company File
01:01

There is no need to back up your data in QuickBooks Online. Anytime you change your company data, QuickBooks Online automatically creates a backup. QuickBooks Online stores its data on mirrored disks. This means your data is simultaneously written to two hard drives. If one disk drive fails, you will never notice, as there is already an exact copy. Learn this and more during this lecture.

How Backups Work in QuickBooks Online Plus
00:50

QuickBooks Online Plus gives you up to five free users before charging more for additional user licenses. You can also set different access levels for your users. To set up a new user, click the Gear button and click the “Manage Users” link to open the “Manage Users” page. Each user appears in this page. Learn this and more during this lecture.

Setting Up and Managing Users
05:41

Only the current Master Administrator can transfer the role of Master Administrator to another user. The user to whom the Master Administrator role is transferred must be an active Company Administrator with a valid email account. Learn this and more during this lecture.

Transferring the Master Administrator
01:28

After creating a company file, you should customize its settings. To access these settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

Customizing Company File Settings
04:03

To customize your company’s billing and subscription settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

Customizing Billing and Subscription Settings
01:55

To customize your company’s sales settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

Customizing Sales Settings
06:59

To customize your company’s expenses settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

Customizing Expenses Settings
04:13

To customize your company’s payments settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six company settings categories appear in the menu at the left side of the screen. Learn this and more during this lecture.

Customizing Payments Settings
01:19

To customize your company’s advanced settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

Customizing Advanced Settings
07:37

To sign out of QuickBooks Online Plus, click the Gear button. Then click the “Sign Out” link in the drop-down menu under the “Account Holder Name” heading. After signing out, you will return to the QuickBooks Online login page. Learn this and more during this lecture.

Signing Out of QuickBooks Online Plus
00:26

If you have multiple company files within QuickBooks Online Plus, you can easily switch between them. Learn this and more during this lecture.

Switching Company Files
00:28

To cancel a company file, click the Gear button and select the “Account and Settings” link in the drop-down menu under the “Your Company” heading. Then click the “Billing & Subscription” link in the menu at the left side of the screen. Under the “QuickBooks” section, click the “Cancel” link to the right of the word “Subscribed” for the “Subscription status” setting. Learn this and more during this lecture.

Cancelling a Company File
02:45
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Using Pages and Lists
14 Lectures 45:06

In the Gear, you will find the heading “Lists.” It contains links for “All Lists,” “Products and Services,” “Recurring Transactions” and “Attachments.” You use lists to keep information about the items you enter into transaction forms. After an item is entered into a list, it can be used over and over again in transactions. Learn this and more during this lecture.

Using Lists and Pages
01:01

A chart of accounts is a listing of all the accounts used within your company file. You can open the chart of accounts by clicking the Gear button and then clicking the “Chart of Accounts” link under the “Your Company” heading. In the Chart of Accounts in QuickBooks Online Plus, accounts are ordered as follows: assets, liabilities, equity, income, expenses, other income and expense, and non-posting accounts. Learn this and more during this lecture.

The Chart of Accounts
03:40

To add new accounts, open the “Chart of Accounts” window by clicking the Gear button and then clicking the “Chart of Accounts” hyperlink under the “Your company” heading in the drop-down menu to open the “Chart of Accounts” window. Learn this and more during this lecture.

Adding New Accounts
01:17

You must first enable account numbering in your company file before assigning account numbers. To do this, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu. Click the “Advanced” link to the left of the “Account and Settings” page. Learn this and more during this lecture.

Assigning Account Numbers
01:32

To add new customers you must open the “Customers” page in QuickBooks Online. To do this, click the “Sales” link in the Navigation Bar and then click the “Customers” link at the top of the page that opens to the right. To add a new customer, click the “New customer” button in the upper-right corner of the “Customers” page to open a “Customer Information” window. Learn this and more during this lecture.

Adding New Customers
04:37

To open the “Customers” page in QuickBooks Online, click the “Sales” link in the Navigation Bar and then click the “Customers” link at the top of the page that appears to the right. The Money Bar at the top of the page shows the “Unbilled Last 365 Days,” “Unpaid Last 365 Days” and “Paid” activities and invoices. Learn this and more during this lecture.

The Customers Page and List
06:01

To view your “Employees” list, select “Employees” from the Navigation Bar to open the “Employees” page. At the top of the page is a graph showing your annual payroll cost. You can expand or collapse this section using the small arrow in the lower-right corner of this section. Learn this and more during this lecture.

Adding Employees to the Employees List
06:30

You can open the Vendors page by clicking the “Expenses” link in the Navigation Bar and then clicking the “Vendors” link at the top of the page that opens to the right. This page shows all your company’s vendors. In the upper-right corner of the page are two buttons. The first is the “Prepare 1099s/Pay Bills” drop-down button and the second is the “New Vendor/Import Vendors” button. Learn this and more during this lecture.

Adding New Vendors
03:32

To open the “Vendors” page, click the “Expenses” link in the Navigation Bar and then click the “Vendors” link at the top of the page that opens to the right. At the top of the page is a Money Bar that shows “Unbilled Last 365 Days,” “Unpaid Last 365 Days,” and “Paid” items. Clicking any section in the Money Bar filters the vendor list to only show vendors with that type of transaction. Learn this and more during this lecture.

The Vendors Page and List
05:15

With QuickBooks Online Plus, you can sort any lists by clicking a column heading label. However, not all column headings are clickable. Hover your mouse pointer over a column heading label. Learn this and more during this lecture.

Sorting Lists
00:24

Inactivating items removes their display from lists, but retains the information. You can later reactivate inactive items if you need to use them again. At this time, the only items you can inactivate and reactivate are customers, vendors, and products and services. Accounts and other list items can only be deleted. Learn this and more during this lecture.

Inactivating and Reactivating List Items
02:58

QuickBooks Online Plus makes printing your lists quick and easy. At the top of each list is a “Print list” button that looks like a printer. Clicking this button opens a new page or tab and shows the list in a printer-friendly format. It also automatically opens your browser’s “Print” dialog box. Simply click the “Print” or “OK” button in the “Print” dialog box to print the list. After printing the list, close the window or tab to return to the QuickBooks Online Plus window or tab. Learn this and more during this lecture.

Printing Lists
01:18

You can rename items in a list to change their names. You can also often rename items in the same list to the exact same thing as another existing list entry to merge the two items into one. Merging list items lets you fix mistakes that can happen when multiple people perform data entry in lists. Learn this and more during this lecture.

Renaming and Merging List Items
02:13

You can import data into the “Customers,” “Vendors,” “Chart of Accounts” and “Products and Services” lists. The imported data must be in .CSV or .XLS file formats. The .CSV format is a comma-separated value plain-text file. The .XLS format is a Microsoft Excel workbook. Learn this and more during this lecture.

Importing List Entries from a CSV or Excel File
04:48
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Setting Up Sales Tax
5 Lectures 08:18

Collecting and paying sales tax can be complicated for some companies. For example, a company may have to collect and pay more than one sales tax. Many companies have a mix of taxable and non-taxable products and services to sell. Many also have some customers that are taxable while other customers are not. Learn this and more during this lecture.

The Sales Tax Process in QuickBooks Online Plus
00:51

To enable sales tax, click the “Taxes” link in the Navigation Bar. In the “Sales Tax Center” page, the first time you visit it, you will see four options on the page. The first two options are “Mark all new customers taxable” and “Mark all new products and services taxable.” These two options can be changed later, either by default or on an individual basis. Learn this and more during this lecture.

Enabling Sales Tax and Sales Tax Settings
01:35

The “Sales Tax Center” page lets you change any of the sales tax rates and agencies. Along the right side of the page is a list of “Related Tasks” links. These links let you manage the sales tax rates and agencies. The links are “View sales tax liability report,” “View taxable customer report,” “Edit sales tax settings” and “Add/edit tax rates and agencies.” Learn this and more during this lecture.

Adding, Editing, and Deactivating Sales Tax Rates and Agencies
03:09

To set the default sales tax for your company, click the “Taxes” link in the Navigation Bar. Then click the “Sales Tax” link that appears at the top of the page to the right to open the “Sales Tax” page. Then click the “Edit sales tax settings” link in the list of “Related Tasks” at the right side of the window to open the “Edit Sales Tax Settings” window. Learn this and more during this lecture.

Setting a Default Sales Tax
01:00

To set a customer as taxable or non-taxable, click the “Sales” link in the Navigation Bar and then click the “Customers” link in the page to the right. Select the customer from your list to open that customer’s details page. Click the “Edit” button at the top of the page to open the “Customer Information” window. Learn this and more during this lecture.

Indicating Taxable and Non-taxable Customers and Items
01:43
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Setting Up Inventory Items
6 Lectures 17:58

If selling products, you may want to keep track of your inventory. Inventory tracking is the easiest way to track the goods you have available for sale. To enable inventory tracking, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu to open the “Account and Settings” menu. Learn this and more during this lecture.

Setting Up Inventory
01:25

To create inventory items in QuickBooks Online Plus, click the Gear button and then click the “Products and Services” link under the "Lists" heading to open the “Products and Services” page. Click the “New” button in the upper-right corner of the page to open the “Product/Service Information” window. Here you can create a new inventory item. Learn this and more during this lecture.

Creating Inventory Items
04:58

If you use purchase orders for inventory, you may want to add custom fields to the basic purchase order form. To do this, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu. Learn this and more during this lecture.

Enabling Custom Fields in Purchase Orders
01:35

To create a purchase order, click the “Create” button and then click the “Purchase Order” link under the “Vendors” heading in the drop-down menu to open the “Purchase Order” window. You can use the drop-down in the upper-left corner of the page to choose a vendor. You can also type a new vendor name here to quickly add a vendor. Learn this and more during this lecture.

Creating a Purchase Order
04:29

After sending a purchase order and receiving the items purchased, you must record a bill, check, credit card charge or cash transaction to pay for the items. You can easily add open purchase orders to any of these transactions in QuickBooks Online Plus. This lets you quickly add open purchase orders to your preferred payment option without re-entering all the information. Learn this and more during this lecture.

Applying Purchase Orders to Vendor Transactions
01:54

If you are tracking inventory, you can manually adjust the quantity on hand. This is helpful if there is spoilage, damage or any event that changes the inventory amount, outside of regular purchases and sales. Learn this and more during this lecture.

Adjusting Inventory
03:37
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Setting Up Other Items
5 Lectures 11:40

To create a new product or service item, click the Gear button and then click the “Products and Services” link under the "Lists" heading to open the “Products and Services” page. Click the “New” button in the upper-right corner of the page to open the “Product/Service Information” window. Learn this and more during this lecture.

Creating a Product or Service Item
03:13

To create a new bundle item, click the Gear button and then click the “Products and Services” link under the "Lists" heading to open the “Products and Services” page. Click the “New” button in the upper-right corner of the page to open the “Product/Service Information” window. Learn this and more during this lecture.

Creating a Bundle
03:14

Sometimes you will want to offer discounts to your customers. An easy way to do this is to create a discount item you can add to sales forms. To do this, first create a new product by clicking the Gear button and then clicking the “Products and Services” link under the “Lists” heading. Then click the “New” button in the upper-right corner of the page to open the “Product/Service information” pane. Learn this and more during this lecture.

Creating a Discount Line Item
02:41

QuickBooks Online Plus doesn’t let you record multiple payment types in a single sales form. However, can create a payment item(s) to work around this. For example, this is helpful if a customer wants to pay by check and by cash in a single transaction. Using your payment item in a sales form and then placing negative amounts for the payment item into the “Rate” column in the sales form lets you record multiple payment types in a single sales form. Learn this and more during this lecture.

Creating a Payment Item
01:51

QuickBooks Online Plus makes changing item prices easy. To change the price of an item, click the Gear button and then click the “Products and Services” link under the “Lists” heading in the drop-down menu. Learn this and more during this lecture.

Changing Item Prices
00:41
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Basic Sales
13 Lectures 49:52

As mentioned in an earlier lesson, you can add custom fields to sales forms to record custom data of your choosing. To add custom fields to sales forms, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu. Learn this and more during this lecture.

Enabling Custom Fields in Sales Forms
01:28

To create a customer invoice, either click the “Create Invoice” link under the “Action” column for the customer’s row in the “Customers” page or click the “Create” button and then click the “Invoice” link under the “Customers” heading in the drop-down menu that appears. In the “Invoice” window that then opens, enter all the information needed to invoice the customer. Learn this and more during this lecture.

Creating an Invoice
08:21

To create a recurring invoice, open the “Invoice” window by clicking the “Create” button and then clicking the “Invoice” link. Then click the “Make recurring” button in the toolbar at the bottom of the window to open the “Recurring Invoice” window. Learn this and more during this lecture.

Creating a Recurring Invoice
03:37

You can create batch invoices only for customers that have unbilled activity. To do this, click the “Sales” link in the Navigation Bar and then click the “All Sales” link at the top of the page that opens to the right to show the “Sales Transactions” page. In the Money Bar, click the “Unbilled Activity” section to display the list of unbilled activities. Learn this and more during this lecture.

Creating Batch Invoices
01:06

To create a sales receipt, click the “Create” icon and then click the “Sales Receipt” link under the “Customers” heading. Alternatively, click the “Sales” link in the Navigation Bar and then click the “Customers” link at the top of the page that opens to the right. Then click the “Sales receipt” link under the “Action” column’s drop-down for the customer for whom you want to create a sales receipt. Learn this and more during this lecture.

Creating a Sales Receipt
07:32

To quickly find a recent, saved transaction form in QuickBooks Online Plus, click the “Recent Transactions” button at the top of the screen. This button looks like a magnifying glass and appears next to the Create button in the toolbar. Learn this and more during this lecture.

Finding Transaction Forms
02:38

QuickBooks Online Plus lets you preview sales forms before sending or printing them. This lets you make sure they are correctly formatted and that the correct information appears. Learn this and more during this lecture.

Previewing Sales Forms
00:38

To print an existing sales form, open the sales form to print. Then click the “Print or Preview” button in the toolbar at the bottom of the page. In the pop-up menu that appears, you will see a “Print later” checkbox. You will also see a “Print or Preview” command and a “Print packing slip” command. Learn this and more during this lecture.

Printing Sales Forms
01:56

When creating invoices, you will sometimes have different categories of charges. It may be helpful to group and subtotal these sections in your invoices. To do this, you must create a new form style. The first step is to click the Gear button and then click the “Custom Form Styles” link under the “Your Company” heading in the drop-down menu to open the “Custom Form Styles” page. Learn this and more during this lecture.

Grouping and Subtotaling Items in Invoices
06:42

If your company is a purely serviced-based organization and you do not handle any sales that involve inventory tracking, you can create a group of services that hides the display of any sub-items in a group. This lets your invoices display only the total and description for any groups displayed on a printed invoice. Learn this and more during this lecture. 

Grouping and Hiding Item Display in Service Only Invoices
06:26

A delayed charge is helpful when you have a product that may need to be created and then shipped. A delayed charge lets you create the charge and then convert it to an invoice when the product is shipped or picked up. To create a delayed charge, click the “Create” button and then click the “Delayed Charge” link under the “Customers” heading. This opens the “Delayed Charge” page. Learn this and more during this lecture.

Entering a Delayed Charge
02:33

To manage your sales transactions, click the “Sales” link in the Navigation Bar. Then click the “All Sales” link at the top of the page that opens to the right to view all your sales for the last 365 days. At the top of the page is a Money Bar that shows any “Unbilled,” “Unpaid” and “Paid” transaction summary totals from the last 365 days. Clicking any section of the Money Bar filters the list below it to show only those types of transactions. Learn this and more during this lecture.

Managing Sales Transactions
04:02

You can also send links to invoices you create in QuickBooks Online to customers as an “e-Invoice.” To do this, you must first enable e-Invoices in QuickBooks Online. To enable e-Invoices in QuickBooks Online, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu to open the “Account and Settings” window. Then click the “Sales” category button at the left side of the window to show your sales settings to the right. Learn this and more during this lecture.

Sending Invoice Links
02:53
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Creating Billing Statements
4 Lectures 10:30

There are two options available when entering customer charges. The first option is to create a journal entry for the charge. To create a journal entry, click the Create icon and select “Journal entry” from the “Other” heading to open the “Journal Entry #” window. Learn this and more during this lecture.

Entering Customer Charges
02:12

At this time, QuickBooks Online Plus cannot automatically calculate finance charges, service charges or late fees on open invoices. To add finance charges to an open invoice, you must either add a finance charge line item to an invoice or create a new invoice for the charges. Learn this and more during this lecture.

Creating Finance Charge Items
02:11

After creating the finance charge items, then apply the finance charge item to either a new invoice or an existing invoice. To create a new invoice with a finance charge, click the Create button and then click the “Invoice” link under the “Customers” heading to open the “Invoice” menu. Learn this and more during this lecture.

Creating Finance Charge Invoices
03:39

To create customer statements, click the Create button and then click the “Statement” link under the “Other“ heading to open a pop-up browser window that shows your statement creation options. First, select a statement type from the “Statement type” drop-down. The choices are “Balance Forward,” “Open Item” and “Transaction Statement.” Learn this and more during this lecture.

Creating Customer Statements
02:28
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Payment Processing
11 Lectures 30:04

You can easily enter payments received for invoices you sent in QuickBooks Online Plus. To record a customer payment, click the Create button and then click the “Receive Payment” link in the drop-down menu to open the “Receive Payment” window. Select the name of the customer from whom you are receiving payment by using the “Customer Name” drop-down at the top of the form to show the customer’s open invoices in the list below. Learn this and more during this lecture.

Recording Customer Payments
03:17

To enter a partial customer payment on an invoice, follow the same initial steps as when receiving a full customer payment in the “Receive Payment” window. Open the window, select the customer, enter the payment date, method, deposit account, and amount. Learn this and more during this lecture. 

Entering a Partial Payment
01:11

You can also easily apply a single payment to multiple invoices for a selected customer in QuickBooks Online. To do this, open the “Receive payment” window and follow the same steps as when recording a full customer payment for a single invoice. Simply select the customer, enter the payment date, method, deposit account, and amount. Learn this and more during this lecture.

Applying One Payment to Multiple Invoices
01:25

If a customer overpays an invoice, QuickBooks Online will generate a customer credit when the payment is entered into the “Receive Payment” window. To enter an overpayment, enter the payment in the same way as you would enter a full payment on an invoice. Simply select the customer, enter the payment date, method, deposit account, and amount. Learn this and more during this lecture.

Entering Overpayments
01:07

You can also easily record a customer’s down payment or a prepayment in QuickBooks Online. To do this, record the payment in the “Receive Payment” window for the customer. Doing this then generates a customer credit, which can be applied to future invoices for the customer. Learn this and more during this lecture.

Entering Down Payments or Prepayments
01:26

After creating a customer credit in QuickBooks Online, you must then apply it to an invoice later. To apply a customer credit to an invoice, use the “Receive Payment” window. To open this window, click the Create button and then click the “Receive Payment” link under the “Customers” heading in the drop-down menu. Learn this and more during this lecture.

Applying Customer Credits
01:11

When receiving customer payment in QuickBooks Online using the “Receive Payment” window, most often, the amounts are deposited into an “Undeposited Funds” account. To record a deposit of funds from the “Undeposited Funds” account to a bank account, like your company’s checking or savings account, click the Create button and then click the “Bank Deposit” link under the “Other” heading in the drop-down menu to open the “Deposit” window. Learn this and more during this lecture.

Making Deposits
05:25

Sometimes a customer’s check may be returned for non-sufficient funds (NSF). You have three options for entering a bounced check in QuickBooks Online Plus. You can handle bounced checks by using either an invoice, check or journal entry. If you use a check, the check must come from a customer originally invoiced using the accounts receivable account. Learn this and more during this lecture. 

Handling Bounced Checks by Invoice
05:02

In addition to handling bounced checks by invoicing, as show in the previous lecture, you can also enter a bounced check into QuickBooks Online Plus by using the “Write Checks” window. As mentioned in the previous lecture, if you use a check, the check must come from a customer originally invoiced using the accounts receivable account. Learn this and more during this lecture.

Handling Bounced Checks by Check
04:43

The final option for handling bounced checks in QuickBooks Online is to create a journal entry. To do this, click the Create button and then click the “Journal Entry” link under the “Other” heading to open the “Journal Entry” page. Then enter the date the check bounced into the “Journal date” field. Learn this and more during this lecture.

Handling Bounced Checks by Journal Entry
02:14

There may come a time when you will be unable to collect money owed from a customer. You will want to track this money so your income reports will show you do not expect to collect this money. To do this, you must estimate and record the bad debt in QuickBooks Online. Learn this and more during this lecture.

Handling Bad Debt
03:03
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Quality Software Training

Founded in 2001, TeachUcomp, Inc. began as a licensed software training center in Holt, Michigan - providing instructor-led, classroom-style instruction in over 85 different classes, including Microsoft Office, QuickBooks, Peachtree and web design, teaching staff at organizations such as the American Red Cross, Public School Systems and the Small Business Association.

At TeachUcomp, Inc., we realize that small business software can be confusing, to say the least. However, finding quality training can be a challenge. TeachUcomp, Inc. has changed all that. As the industry leader in training small business software, TeachUcomp, Inc. has revolutionized computer training and will teach you the skills to become a powerful and proficient user.

In 2002, responding to the demand for high-quality training materials that provide more flexibility than classroom training, TeachUcomp, Inc. launched our first product - Mastering QuickBooks Made Easy. The enormous success of our first tutorial led to an ever-expanding product line. TeachUcomp, Inc. now proudly serves customers in over 80 different countries world-wide including individuals, small businesses, non-profits and many others. Clients include the Transportation Security Administration, NASA, Smithsonian Institution, University of Michigan, Merrill Lynch, Sprint, U.S. Army, Oracle Corporation, Hewlett-Packard and the U.S. Senate.

Our full-time staff of software training professionals have developed a product line that is the perfect solution for busy individuals. Our comprehensive tutorials cover all of the same material as our classroom trainings. Broken into individual lessons, you can target your training to meet your needs - choosing just the lessons you want (and having the option to watch them all if you like). Our tutorials are also incredibly easy to use.

You will listen and watch as our expert instructors walk you through each lesson step-by-step. Our tutorials also feature the same instruction manuals (in PDF) that our classroom students receive - and include practice exercises and keyboard shortcuts. You will see each function performed just as if the instructor were at your computer. After the lesson has finished, you then "toggle" into the application and practice what you've learned - making it the most effective interactive training solution to learn on your own.