Minute Taking at Meetings
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And you'll take the minutes.
This is a statement that often sends fear into the minds of meeting attendees. Why? Because too many people consider the role boring, stressful, and non-important.
This three-hour Minute Taking course: How to Take Minutes at Meetings will change your mind.
I have been involved in the meeting process -- both as a minute taker and as a chair -- for many years.
In fact, I have written one of the first books exclusively on minute taking -- The Minute Takers Handbook -- now in its 4th reprint. Since then I have taught minute taking to all sorts of groups. And I have learned even more techniques to help you.
Whether you are taking minutes for boards, committees, weekly meetings, volunteer groups or your condo association, this workshop will make you more confident and enable you to produce professional minutes.
Take this ultimate Minute Taking course right now and learn how to take minutes at meetings.
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|Section 1: Introduction|
Outines the ingredients for a successful meeting and describes how the course is laid out.
|Section 2: What Every Minute Taker Needs to Know|
|Outlines the qualities of a professional minute taker and explains the relationship with the chair.|
Uses the definition of minutes to start outlining what the minute taker should record during a meeting.
|Describes the impact of freedom of iInformation on minutes for both formal and informal meetings.|
|Explains the tools the minute taker should use to make the recording process easier.|
|Quiz 1||7 questions|
Enter Quiz Information
|Section 3: Organizational Tips|
Demonstrates how a detailed agenda will assist the minute taker and offers suggestions for preparing agendas for formal and semi-formal meetings.
Discusses how to handle the consent agenda when preparing minutes for formal meetings.
Provides suggestions for the minute taker before the meeting.
|Discusses the various tools the minute taker could use -- short hand, long hand, lap top, and recording devices -- and also provides advice on how to handlce corrections to minutes.|
|Reviews the responsibilities of the minute taker after the meeting.|
|Quiz 2||7 questions|
|Enter Quiz Information|
|Section 4: What to Include/What to Ignore|
Outlines the details that should be recorded in the headers of formal, informal and action minutes.
Details what should be included in minutes and what should be omitted.
Discusses motions and resolutions for formal meetings and provides examples of how they are written.
|Lecture 14||2 pages|
This exercise contains five excerpts from minutes. Participants are asked to review the excerpts and note the details that should not have been included.
Critiques the minute excerpts in the previous exercise and provides better ways of writing the information.
|Quiz 3||8 questions|
|Enter Quiz Information|
|Section 5: Writing Tips|
Lists words that should be avoided and provides guidelines to help you avoid some of the most common grammar errors in minutes.
|Lecture 17||2 pages|
|This exercise should be downloaded and completed before the next lecture. The exercise involves nine statements from minutes that should be rewritten. It will test your ability to write clearly and concisely and to ensure "the loop" is closed.|
Analyzes the sentences provided in the previous exercise and suggests better ways of writing the information.
|Section 6: Additional Aids|
|Points out the behind-the-scene activities and the behavioural styles of your members that may impact your meetings and minutes|
|Explains why you tend to lose track of information in meetings and offers some suggestions for keeping yourself alert.|
|Section 7: Handout|
|Quiz 4||9 questions|
Enter Quiz Information
Guidelines for a Note Taker
|Lecture 22||11 pages|
Provides a summary of the entire course that you can download for your personal reference. Happy minute taking!
Jane Watson is a specialist in the written word. For over 15 years, she had designed and delivered workshops in business writing for both the public and private sectors.Her clients include all levels of the public sector and the automotive, financial, pharmaceutical, manufacturing, and health care sectors. Her workshops are part of the staff accreditation programs for both Queen’s University and Humber Institute of Technology and Advanced Learning.
After graduation from the University, Jane joined the Ontario government as an information officer, writing news releases, letters and reports. Later she became editor of a bimonthly newspaper and a college lecturer.
A recognized expert in the field of business communications, Jane has been interviewed on radio and TV. Both her books, The Minute Taker’s Handbook and Business Writing Basics, are considered best sellers for non-fiction. (Business Writing Basics has been translated into Mandarin.) In addition, she has had over 200 articles published. Jane also produces a complimentary, weekly electronic grammar tip. Over 4,000 people worldwide have subscribed to this service.
Jane is known for her ability to deliver — what some might call —dry information in a relaxed and entertaining manner. Her workshops are high content, practical and interactive.