Microsoft Word 2013 for Administrative Assistants

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  • Lectures 64
  • Contents Video: 5 hours
  • Skill Level Beginner Level
  • Languages English
  • Includes Lifetime access
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About This Course

Published 9/2014 English

Course Description

Word processing skills are an essential tool for any job. This course is for the person who ‘knows nothing’ about word processing, but would like to enter the job market as well as the Administrative Assistant currently on the job. The only prerequisites required are that you need prior knowledge of the conventions of Microsoft Windows. The video modules are interactive, you can work right along with the video. You cannot learn a hands-on product, unless you ‘use’ that product. I encourage you to work interactively with the videos for optimum learning. The course is broken down into nineteen sections, with sixty-two lectures. Supplemental materials are also available to further enhance your understanding. Skill building exercises are used to evaluate your knowledge. I am a hands-on professor who is willing to work with you and answer all of your questions. I feel student-to-instructor interaction is essential to learning. We will cover character, paragraph and document formatting. Also included will be tabs and tables, and much more. Upon completing this course, you will be proficient in Microsoft Word 2013. Other videos claim to make you ‘experts’. The level to which you learn is up to you. You will have all of the tools that will either improve your current position or it will get you that job. Other features covered are embedding and linking objects and even merging a Word document from an Access document. (that one is really fun!) Every section begins with an introduction as to what is covered in the section. Then each lecture is individualized to one specific task. And finally, there is a review of what we covered. The total class time for the entire course is six hours and 14 minutes. The course is asynchronous, you work at your own pace, on your own time.

What are the requirements?

  • Knowledge of Conventions of how to use Microsoft Windows (mouse, keyboard)
  • If working interactively, must have installed Microsoft Word 2013

What am I going to get from this course?

  • 1. Start the Word program
  • 2. Pin Word to the taskbar
  • 3. Identify parts of the Start Word Screen
  • 4. Create a blank document
  • 5. Identify parts of the Word Screen and Ribbon
  • 6. Describe the functions of the commands on the ribbon
  • 7. Set Word options
  • 8. Enter text using the Wordwrap feature
  • 9. Explain non-printing characters
  • 10. Using the insert versus the overtyping mode of entering text
  • 11. Differentiate between the AutoFormat command and the AutoFormat As You Type feature
  • 12. Inserting a Date with AutoComplete and the ribbon
  • 13. Create and use the autocorrect and Math AutoCorrect feature
  • 14. Opening an existing document
  • 15. Use the commands on the Quick Access Toolbar
  • 16. Moving around the document using the keyboard and mouse
  • 17. Use the mouse and keyboard to select text
  • 18. Use the copy/cut/paste and paste special feature
  • 19. Use the Office Clipboard, the undo, redo, and repeat buttons
  • 20. Explore Fonts and the Font Dialog box
  • 21. Insert Symbols
  • 22. Use the Format Painter
  • 23. Define and apply Character Formatting
  • 24. Define Word Paragraphs and Paragraph Formatting
  • 25. Describe the four different ways to align text
  • 26. Set indents
  • 27. Adjust line spacing
  • 28. Create bullets and numbering lists
  • 29. Apply borders
  • 30. Set all variations of tabs
  • 31. Change paragraph spacing
  • 32. Set the widow/orphan protection feature on
  • 33. Sort a paragraph
  • 34. Use the hyphenation feature
  • 35. Set margins and orientation
  • 36. Create columns
  • 37. Use Outline view
  • 38. Send to Microsoft PowerPoint command
  • 39. Create and modify tables with formulas
  • 40. Create manual page breaks
  • 41. Use section and column breaks
  • 42. Use the spell check and Define tool
  • 43. Use the Grammar check., thesaurus and translation features
  • 44. Use the find and replace tool
  • 45. Generate a Table of Contents
  • 46. Insert footnotes and endnotes
  • 47. Compare the various versions of bibliography styles
  • 48. Create an APA style citation and insert a bibliography
  • 49. Distinguish between styles and themes
  • 50. Use SmartArt, Shapes and Symbols
  • 51. Create WordArt
  • 52. Add drop caps
  • 53. Add pictures to a document
  • 54. Use the Wrap Text feature to format pictures
  • 55. Use the Nudging feature
  • 56. Resize, rotate and crop a picture
  • 57. Snap a screenshot
  • 58. Insert online video
  • 59. Insert Textbox
  • 60. Insert Hyperlinks
  • 61. Insert a Watermark
  • 62. Create Equations
  • 63. Create and use an AutoText Entry from the Quick Parts menu
  • 64. Use the Insert Object Command
  • 65. Create headers and footers and page numbers
  • 66. Work with templates
  • 67. Printing Envelopes and Labels
  • 68. Assemble a data source and Merge Document
  • 69. Use the Word Merge tool in Microsoft Access
  • 70. Merge Word with Access

What is the target audience?

  • Administrative Assistants
  • Anyone seeking employment in any office
  • No prior knowledge of word processing necessary

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

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Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.

Curriculum

Section 1: SECTION 1: WELCOME TO THE COURSE
03:16

This introduction will give an overview of all of the sections and their respective topics. Several sections are devoted to just one topic, for your better understanding of Word 2013 tasks. This lecture also comes with two files: The course objectives and a listing of all of the lectures with the corresponding connection to the course objectives.

Section 2: GETTING STARTED
02:50

The lecture starts from square one, showing you how to open Word, and basically an overview of the opening screen. You will also learn how to anchor the Word program to your taskbar for easy access.

08:05

It is important to understand the depth of the Word ribbon and the commands on the ribbon. This lecture breaks down the Contextual Tabs Commands and gives an overview of when you would use the commands and also 'how' to interact with the commands.

02:06

You have to realize that you can control the way Word operates with Options. This lecture gives an overview of Word Options. We use them throughout the course, this lecture gives a 'peak' as to when you would use them.

02:31

We started at the beginning, so to speak by opening Word, exploring the Word start screen, identifying parts of the Word main screen and defining the tabs and their respective commands. In the rest of the lectures, we will use these commands.

Section 3: CREATING AND EDITING A DOCUMENT
07:51

It is now time to get to work! This lecture has you entering text in a document. Non-printing characters are so important to see the background of your work, this lecture will discuss why you will want to have them on all the time. The most important part of this lecture is the explanation of how Word 2013 recognizes a paragraph. Why is that important? Watch and find out.

07:09

Have you ever heard of the three Autos? This lecture shows you how to use AutoComplete, AutoFormat and AutoCorrect. Don't miss this lecture because all of these features assist you in the creation of your document. There is even a 'Math' AutoCorrect.

07:21

This lecture is all about navigating around the screen. We will practice using the keyboard and the mouse to move the insertion point, and customize the Quick Access Toolbar so that commands you use most often are right at your fingertips.

06:31

There are many ways to select text. We cover all ways to select text, and discuss the reasons for selecting text. Namely; to use the copy/paste feature. Have you ever used the Office Clipboard? Nice feature. Once again, assisting you in the creation of an error-free document.

07:06

It is good to talk about 'what you did'. As a review, we recap all the tasks in this section.

Section 4: CHARACTER AND PARAGRAPH FORMATTING
09:31

There is more to fonts than just 'Times New Roman'. You will be surprised how much is involved in choosing the correct font for your document. Do you know the difference between a Proportional vs Monospaced font? Open this lecture and find out. There is also a supplemental file in this lecture for your further understanding of fonts.

03:12

When you think of formatting, you probably do not think much past bold, italic and underlining. Those are good, and are labeled character formats. However, I bet you have not heard of the Format Painter where we actually use a paint brush to format text. It is a great feature, open this lecture and try it! (supplemental files available)

06:57

This lecture covers three paragraph formats: Text Indents, setting indents and line spacing. You will receive hands-on practice of how Word 2013 formats these topics. (supplemental materials available)

06:54

You may have used bullets and numbering lists because quite often, Word will create them automatically. However, in this lecture you will not only create bullets, you will format them to better accommodate the subject of your document. Then you will use the Borders and Shading command to emphasize a paragraph of importance. (supplemental materials available)

03:33

This section covered the differences between character and paragraph formatting. You received hands-on experience creating both formatting options. Just remember that it is important to use these formats to emphasize important words and/or paragraphs in your document.

Section 5: TABS
08:37

Not too many people use Tabs. I don't know why, it is so easy and a 'must' if you are using Proportional fonts (and we all do). Since proportional fonts are measured vertically (you knew that from lecture 11, right?) you cannot use spaces to align. There are five tab settings in Word. You will use everyone of them! Open this lecture and let's begin. (supplemental material available)

00:55

Tabs can be very useful when wanting to separate lists into columns. This lecture re-examines the five tab stops and how to set them. This will prepare you for the next skill builder exercise. Review this lecture and you are ready to work independently.

02:03

It is time for you to work on your own. You can do it! You have been watching and working very hard. This lecture has you creating a Word tabulation problem. Please send it to me, I am anxious to see how you are doing.

Section 6: MORE PARAGRAPH FORMATTING
04:41

You know about line spacing, but have you ever heard of 'paragraph spacing'? This lecture is going to answer your question 'why is there a blank line between my lines of text when I set it to single space'? Stay tuned to this lecture for that answer. Also, we cover 'Widows and Orphans' (did not make that up) and also how easy it is to 'sort paragraphs'. Lots of good things in this lecture! (supplemental materials available)

02:11

This lecture finished the types of paragraph formatting features in Word 2013. They are the least known features I believe. Now you know them!

Section 7: DOCUMENT FORMATTING
03:55

No one thinks too much of hyphenation in Word because of Word's Wordwrap feature. But did you ever look at the right side of your text when you are typing in left alignment mode? It is sometimes very uneven and very unattractive. Hyphenation evens up that right margin to make a more presentable finished document. This lecture begins the introduction of yet another formatting feature: Document Formatting. (supplemental materials available)

02:38

Word's margin feature is discussed and you are shown all of the margin types available and how to change them. Page orientation is also used; portrait or landscape.

03:43

Another Document Formatting feature is Columns. They are great when you have to send out a newsletter. You will be surprised how easy it is to create and format columns. Click into this lecture and let's try creating and formatting some columns.

02:33

Document Formatting was introduced in this chapter. We covered Hyphenation, Margins, Orientation and Columns. This lecture summarizes what you learned in Section 7.

Section 8: OUTLINE VIEW
03:02

Outline view is not very commonly used, but one of the most important features in Word. Outlining helps you organize your thoughts. This lecture has you using the Outline feature.

04:36

This is one of my favorite lectures, so much fun! In this lecture, we begin in Word, in Outline view. Then, at the click of the mouse, we end up in PowerPoint with all of our slides created! And if that wasn't enough, we begin in PowerPoint, and with another click of the mouse, we end up in Outline View in Word! You have to see this!

01:16

This section showed you the many facets of the Outline feature in Word 2013. We went from Word to PowerPoint and back and this lecture reviews just how we did that.

Section 9: WORKING WITH TABLES
11:02

Tables are a bit more common than tabs. This lecture has you creating and formatting a table. What you probably did not know though was that Word can do formulas. Yes! Ok, so it isn't Excel, but it does formulas. Click into this lecture and see how. (supplemental materials available)

01:51

Your turn. There are two skill builder exercises in this lecture. One on Tables alone and one on Tabs and Tables. As I stated numerous times, 'Learning is not a Spectator Sport'! Let me see what you have absorbed from these lectures. Please send them to me and I will give you feedback. Good luck! (supplemental materials available)

01:12

This lecture goes over everything we completed in the Tables section. Review this and take notes because another skill builder is coming up, and there are two! Yikes!

Section 10: PAGE BREAKS
05:27

Did you ever wonder how Word knew to go to the next page? It is all automatic, of course it is counting the lines. Word does not know how to read, however. It will split headings and text, tables, tabulation problems, etc. You must control where Word breaks to a new page. This lecture will show you how to do that. (supplemental materials available)

01:11

Lecture 31 was a long lecture, so this lecture will recap how to use page breaks and manual page breaks, and most importantly, why we need to control where a page ends and begins.

Section 11: PROOFING TOOLS
06:45

Are you a good speller? If you said no, then do not rely on Word's spell checker unless you watch this lecture. Come to think of it, do not rely on Word's spell check feature period! The Spell Checker is more than red wavy lines. (supplemental materials available)

06:26

If you know how to properly set the options for the Grammar checker, your document will become grammatically correct. This lecture covers how to properly use the Grammar checker and why you would need the Thesaurus. Did you know that you can set Word 2013 to give you a readability statistic? In other words, to what grade level is your document written? You will be surprised. Click in this lecture and find out! (supplemental materials available)

04:31

Find and replace is a great feature. Repeating the same word over and over in a document can be corrected by using the Find feature. If you discover that you misspelled a word throughout your entire document, you will want to use the replace feature. This lecture shows you how to use both of these features. (supplemental materials available)

03:00

Proofing tools are available in Word 2013. However, unless you know how to set them up properly and use them properly, you document will fall short in the spelling and grammar area, and that would be disastrous! This lecture recaps the proofing tools of Section 11.

Section 12: ENHANCING THE LOOK OF THE DOCUMENT
08:32

Styles and themes can enhance the look of your document. Styles save you so much time by saving pre-formatted headings and titles, etc. Did you know the colors available in your font command on the ribbon are driven by which theme you choose? This lecture shows you all about Styles and Themes. (supplemental materials available)

09:20

You can get so creative with SmartArt and Shapes. Get graphic! Get Visual! Make your words come alive with visual representations like SmartArt and Shapes. I think you will find this lecture enjoyable. Click into this lecture and enhance your document and be imaginative.

05:28

WordArt brings out your creativity. Stretch that word. Loop the word in a circle! Think out of the box! Drop caps help draw attention to a paragraph. Try both of these features right here!

01:55

Enhancing your document can be accomplished through Styles, Themes, SmartArt, Shapes, WordArt and Drop Caps. Watch this lecture to refresh your memory on how to use them.

Section 13: REFERENCES
05:45

Presentation of your document is paramount. This lecture shows you how to add a cover page to your document. In addition, it will show you how to generate a Table of Contents. Yes, 'generate'. Let Word do the work. The reader will simply click into a topic and be immediately sent to that area of your document. And it is so easy! (supplemental materials available)

02:56

If you need to use Footnotes and Endnotes, this lecture is for you. You cannot cite references within text as it would clutter up your page. Footnotes appear at the bottom of the same page as the reference notation, and Endnotes appear, well, at the end of the document. You will create both in this lecture. (supplemental materials available)

04:47

To complete the reference area of this section, we will cover how to properly cite a reference through the Reference Tab. This is so easy! It will cover how to create citations using APA, MLA and Chicago style guides, and compare all three as to how they differ in formatting. (supplemental materials available)

01:56

Referencing is essential as to avoid plagiarizing. This lecture review how to properly place in citations, a bibliography, footnotes and endnotes. It also reviews how to place on a cover page and table of contents.

Section 14: INSERT COMMAND
15:22

Pictures are worth a thousand words. So use them! This lecture shows you not only how to place pictures in your document, but what kind of formats Word allows, different ways to insert pictures, and how to format them. (supplemental materials available)

02:19

Maybe you are creating a how-to manual. Or perhaps explaining instructions on the computer and you need to include a picture of a screen that is in your computer memory. In the olden days, we would use the PRINT SCREEN key, put the screen in PAINT, copy it, then paste it. Not anymore. The Snap Screenshot allows you, with just one click, to insert pictures of screens in the memory of your computer. This lecture shows you how.

04:15

This is a great addition to Word 2013! Online videos! And you can insert them from three sources: Bing Video, YouTube, or a website that you have found. You will want to watch the video that I demonstrate in this lecture, I bet you learn something new and interesting! Click inside and find out!

09:11

Did you ever wish you could type a text in mid air, so to speak? Textboxes will do that, if you know how to format them properly. Maybe you want to reference a Uniform Resource Locator (URL) and you want the reader to click and go to that site. Hyperlinks will do that if you know how to create one. Some businesses require watermarks to label the company logo or just the word CONFIDENTIAL. The Watermark feature will do that. This lecture covers instructions for all of the above. (supplemental materials available)

01:56

You would not think that Word would create Equations, but it has a great Equation Editor. Not only does it have an Equation gallery from which to choose, you can even create your own. Click into to this lecture to see how. (supplemental materials available)

02:13

Autotext and Quick Parts assist you in using the same boilerplate text over and over and over and over, well you get it. If you have text that you reuse, this lecture is a must. As I always say, let Word do the work!

02:40

This section was huge! Inserting pictures, screenshots, online video, textboxes, hyperlinks, watermarks, equations, autotext and quick parts. Did you get all that? This section reviews all of them for you.

Section 15: EMBEDDING AND LINKING OBJECTS
06:55

The Insert Object command let's you include in Word, outside programs like Excel. That is the one we will be using. We will not only insert an Excel worksheet, we will also LINK that worksheet with Excel. Nothing up our sleeves! (supplemental materials available)

02:36

The Insert Object command is probably new to many of you. This lecture reviews the steps we took to not only insert, but also link an Excel file.

Section 16: HEADERS AND FOOTERS
03:53

Headers run behind text at the top of your document. Footers run at the bottom. Everyone knows that. However, did you know (I feel like a commercial) that you cannot have headers or footers on page one? Or did you know that if you use a section break, the header/footer requires more formatting? Well than, watch this lecture and learn now to properly insert and format headers and footers. (supplemental materials available)

01:37

This section only had one lecture but it was quite involved. This lecture reviews how to create and format headers by not having them print on the first page and how to handle them when using section breaks.

Section 17: TEMPLATES
02:42

Why re-invent the wheel I always say. Word uses online templates that are pre-formmated in seven categories. This lectures shows you how to use templates.

01:16

This lecture examines why you would want to use a template. It also reviews how to use templates.

Section 18: ENVELOPES AND LABELS
03:45

There is nothing more professional than to send out correspondence with a clean, typewritten envelope and/or label. This lecture will show you how to create and format both an envelope and a label.

01:32

Refer to this re-cap of how to create and format envelopes and labels.

Section 19: MERGING A DOCUMENT
10:31

This is by far my favorite section. We start with a list of our high school classmates names and addresses in a database file called the Data Source Document. Then we create a form letter of invitation to our class reunion, called the Main Document. We place codes in the main document that correspond to all the fields in the Data Source document. We are now ready to merge. This is what this lecture will do, get the document ready to merge. It may sound confusing, but it isn't! Promise! (supplemental materials available)

02:29

With the preliminaries done in the last lecture, all we do in this lecture is the actual 'merge'. You will really like this!

02:50

The Mail Merge feature is very common in the office workplace. This section showed you how to properly set up a database file and a Word file and then link the two to create a 'Mail Merge Document'. Then all that was left to do was to merge the two documents into a third, completed document. This lecture reviews that process.

Section 20: ADDENDUM: Just for Fun
02:11

This is extra. I just thought it was interesting. It is the use of 'filler text' to align documents. It's hard to explain, you have to just see it. (supplemental materials available)

CONCLUSION. YOU MADE IT!
01:52

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Instructor Biography

Therese D. O'Neil, M.Ed., Assistant Professor at Indiana University of Pennsylvania

As a business educator since 1974, I bring teaching experience in high school, the business sector, community college and higher education. Holding a Bachelor and Master degree in Business Education assists in my expertise in teaching at all of the aforementioned venues. In the high school setting I taught everything from typing to shorthand (yes, I’m that old!), Business English, Business Math, Computer Applications, COBOL programming and much more. Since the early 1990’s I transitioned secretaries in the business sector from the computer into DOS, then from DOS into Windows. I created my own manuals and held workshops in WordPerfect, dBase III Plus, Lotus 1‑2‑3, Microsoft Works, Microsoft Access, Excel and Word. My Community College experience was in the secretarial field as well, teaching Office Machines. Currently I am teaching the Microsoft Office products and Computer Literacy in higher education. I have numerous published peer-reviewed publications in State, National and International Conferences. I began my interest in teaching at a distance in 2005, developing a course for my university called ‘Geeks Bearing Gifts’. It was a senior synthesis course and very popular. To prepare myself to teach online, I first took an online class, to get the student perspective. I then took a course at Penn State’s World Campus entitled ‘Introduction to Distance Education’. Following that I continued my professional development in the pedagogy (or shall I say ‘andragogy’) of teaching at a distance by taking a course at Clarion University of Pennsylvania titled ‘Media Strategies in Distance Communication’, and one at Millersville University of Pennsylvanian titled ‘The Dark Side of the Internet’. I continue my interest in teaching online by being a part of the Sloan Consortium (one of my papers was published at their 2011 annual conference). I am also a member of the Magna Publications group which has great articles and webinars for which I attend to further advance my teaching skills at a distance. I am a hands-on instructor. This is paramount in learning at a distance, as student-to-instructor interaction is essential to the learning of the student. Lastly, I feel that instructors should never do for students what they can do for themselves. It was legendary University of California, Los Angeles basketball coach John Wooden (1997) who wrote: “Why can’t we realize that it only weakens those we want to help when we do things for them that they could do for themselves?” (p. 15, as cited in Gabriel, 2008, p. 22). This does not mean we ‘present’ a lesson and let the student learn on their own; quite the contrary, we ‘teach’ the lesson, and let the student discover the material through discussions or projects. I believe in learner-centered teaching, active learning and formative assessment as these allow the student to practice what they are learning. That is why I explain several times in my lectures that it is best to interactively work with my lectures. Skill builder exercises are available for students to evaluate his/her comprehension of the material. The bottom line is I really enjoy teaching online and would like to be a part of the Udemy premium instructors.

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