Microsoft SharePoint for Non-IT Users

The Basic Concept through Real-life Case Studies
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  • Lectures 64
  • Contents Video: 3 hours
    Other: 27 mins
  • Skill Level All Levels
  • Languages English
  • Includes Lifetime access
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    Available on iOS and Android
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About This Course

Published 6/2015 English

Course Description

Through animation and presentation software, this course will define how to use SharePoint for collaborating, capturing and organizing “corporate" knowledge (activities, ideas and documents). Demonstrations will be shown to show how Non-IT SharePoint Users in various businesses could program their department's SharePoint site without code.

These demonstrations are based on case studies shared from librarians and information professionals working in universities, associations, government agencies and other business entities in which MS SharePoint had been purchased but improperly implemented in each environment.

This course has great points for anyone who has to use SharePoint. By replacing library terms with the appropriate terms and technical expertise of your business environment, you will have this course tailored for your specialized business environment.

The Problem with SharePoint is that when it is out-of-the-box, it has no specific instructions on how to use it. When properly embedded from within these different business environments, SharePoint is used as a tool to map the activities, ideas and documents of the business, it exists in, to the skills of the staff for current and future collaboration in projects.

At the end of the course, the students will have a fully functional SharePoint site to help them capture and organize their organization's knowledge.

What are the requirements?

  • MS Internet Explorer 8.0 or 7.0; Microsoft Windows® SharePoint Services 3.0 site or Microsoft Office SharePoint Server 2007; MS Office 2003, 2007, MOSS; Web access.
  • Recommended books by Weldon, Lorette S.J. that are distributed through Amazon.com: Librarians using SharePoint; SharePoint without Coding; SharePoint without Coding, Volume 2; Research and Social Networking.

What am I going to get from this course?

  • Obtain first-hand experiences on how the world is using MS SharePoint.
  • Learn a method on how to effectively manage activities, ideas and documents within an organization (profit, non-profit and government) through SharePoint.
  • Gain an understanding of how "real–world" situations within organizations could be connected to the creation of a SharePoint website that could be used for individual, departmental and/or organizational usage
  • Gain a deeper understanding on similarities and differences between SharePoint 2003 to 2013.

What is the target audience?

  • library students
  • information professionals
  • librarians
  • content evaluators and developers
  • searchers
  • community builders
  • information providers
  • trainers
  • decision makers
  • project managers
  • business analysts
  • consultants
  • editors
  • publishers
  • knowledge managers
  • writers
  • management (upper, middle, etc.)
  • general staff

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.

Curriculum

Section 1: Non-IT Users and SharePoint
10:07

Introduction to this course with an example of the case study to be examined for a better understanding of creating and managing your SharePoint site.

02:43

Lack of organization on the business' server could lead to the purchase of MS SharePoint.

06:09

Businesses must be held accountable for the different artifacts they have created throughout their existence.

02:28

Your professor is Dr. Lorette Weldon. This lecture will cover her background and expertise.

01:49

This lecture is an overview of the case studies to be discussed and how they are analyzed.

1 page

Sources for this lecture section.

QUIZ: Non-IT User and SharePoint
3 questions
Section 2: Prevent Graveyard of Lost Files
01:28

Businesses have found that they do not know what some of the files are on their servers. Their solution is to purchase MS SharePoint for file management. This could cause more harm than good.

01:43

SharePoint's different features are discussed.

07:17

A more detailed discussion about SharePoint features is given.

01:29

Anyone can design the business' website through SharePoint but you have to have a plan to design and implement it.

16:46

Without any coding, a Non-IT User can design a SharePoint site without trouble if you are on the same page with your IT Department.

1 page

How to manage your site.

01:49

It is always good to have a Site Support Team to backup website designing efforts.

Sources
1 page
QUIZ: First Knowledge Management Meeting
3 questions
Section 3: Fear from Staff
02:53

Demonstration of how to confront the fear staff may have when dealing with a new system.

02:00

Businesses have found that they do not know what some of the files are on their servers.

03:31

This lesson talks about unauthorized files existing on the server.

03:00

This lesson gives a brief discussion on the method to use to find out what files are on the server.

05:09

This lesson discusses how to create relationships between staff, projects, and files.

Sources
2 pages
QUIZ: Fear from Staff
2 questions
Section 4: Starting to Get Staff Buy-In
02:52

Demonstration of how to start getting staff buy-in into the new information management system.

04:42

What do you and staff members want SharePoint to obtain? The answer could be very different ideas.

05:15

Now that you know what you want, what categories would you place the responses from the audit? Remember that you want to house the responses in a knowledge management SharePoint site.

10:29

This lecture discusses the findings from your workplace's information audit. Who are your customers and what are they asking for?

08:43

This lecture pertains to capturing the knowledge behind creating the projects in your workplace.

Sources
2 pages
QUIZ: Starting to Get Staff Buy-in
2 questions
Section 5: News is Spreading
03:58

When the file server is at capacity, what do you do?

04:51

From a compilation of information professionals in the Higher Educational Institution, Association, Health Sciences, Law Firm, and Government Agency Library Sectors, find out the bad news you could get when starting to use SharePoint.

03:12

From a compilation of information professionals in the Higher Educational Institution, Association, Health Sciences, Law Firm, and Government Agency Library Sectors, find out how to try to teach yourself how to use SharePoint.

02:24

From a compilation of information professionals in the Higher Educational Institution, Association, Health Sciences, Law Firm, and Government Agency Library Sectors, find out how other information professionals worked before SharePoint was installed in their workplace.

03:25

From a compilation of information professionals in the Higher Educational Institution, Association, Health Sciences, Law Firm, and Government Agency Library Sectors, find out how to create your own virtual assistant in your workplace.

Sources
2 pages
QUIZ: News is Spreading
2 questions
Section 6: Data Gathering
06:43

This part of the case study discusses how to gather and organize the files on the server.

08:14

This lesson discusses the gathering process of data from the file server.

00:56

Through 3 phases, you can understand and form relationships between the data.

1 page

The 3 phases of researching usage of information system is diagrammed.

1 page

A comparison is shown between common social media tools and tools found in MS SharePoint.

02:13

This lesson discusses how anecdotal feedback can help give a deeper insight into files from projects.

1 page

A diagram of how to obtain anecdotal feedback.

01:24

This lesson discusses how social media usage can help organize a collection method for files on the server.

03:47

This lesson reviews the various usages of SharePoint in libraries all over the world.

1 page

The Phase 3 approach is shown on how to obtain information system usage data from customers or colleagues.

07:04

This lesson defines SharePoint.

07:08

This lesson discusses the role of the Non-IT SharePoint Knowledge Manager.

Sources
1 page
QUIZ: Data Gathering
2 questions
Section 7: The Knowledge Manager
07:01

The case study continues to discuss how the Non-IT Knowledge Manager with the Site

Support Team, helps to find and define the files on the server.

04:29

An interview created from a compilation of interviews obtained throughout a 6 year informal study.

Non‐IT SharePoint Knowledge Manager Job Specifications: Education and Experience
1 page
NonIT SharePoint Knowledge Manager Dutieis
1 page
Non-IT SharePoint Knowledge Manager Job responsibilities
1 page
Sources
1 page
QUIZ: The Knowledge Manager
5 questions
Section 8: The First Knowledge Management Meeting
03:09

This lesson shows how the knowledge manager alerts the staff as to what is happening

to their files on the server.

02:50

This lesson discusses how to create a plan to continue the classification of files through an information-sharing program.

Tacit Knowledge
1 page
Explicit Knowledge
1 page
Collaboration Research Program Members
1 page
01:24

This lesson discusses how to implement a plan to continue the classification of files through an information-sharing program.

Implementation of the Collaboration Research Plan
1 page
02:24

This lesson discusses how to train employees for this initiative.

Training Process
1 page
Site Support Team Leadership
1 page
00:59

This lesson discusses conclusions about this information-sharing program.

Site Support Team Duties for Program
1 page
Sources
2 pages
QUIZ: First Knowledge Management Meeting
2 questions

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Instructor Biography

Lorette Weldon, Researcher, Author, and Teacher

Lorette Weldon is an independent researcher, author, and college professor in reading comprehension/information literacy and also in concepts/applications of information technology. With over 20 years of experience, she has spoken at conferences about SharePoint and Non-IT User usage. She is the author of the following books in relation to library management and SharePoint: "SharePoint Without Coding: My Notes for Embedding the Librarian"; "SharePoint Without Coding, Volume 2: My Notes on the Further Embedment of the Librarian"; "Research and Social Networking" ; "Librarians Using SharePoint 2010" all available through Amazon. She teaches the following Udemy Courses: Getting Parents and their Kids on the Same Page and Microsoft SharePoint for Non-IT Users.

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