Learn Microsoft Outlook Web App 2015 with this comprehensive course from TeachUcomp, Inc. Mastering Outlook Web App Made Easy features 90 video lessons with over 4 hours of introductory through advanced instruction. Watch, listen and learn as your expert instructor guides you through each lesson step-by-step. During this media-rich learning experience, you will see each function performed just as if your instructor were there with you. Reinforce your learning with the text of our printable classroom instruction manual, which features additional images and practice exercises. You will learn all about email, tasks, effective use of the calendar, and much more.
Whether you are completely new to Outlook Web App or migrating from the desktop version, this course will empower you with the knowledge and skills necessary to be a proficient user. We have incorporated years of classroom training experience and teaching techniques to develop an easy-to-use course that you can customize to meet your personal learning needs. Simply launch the easy-to-use interface, click to start a video lesson or open one of the manuals and you are on your way to mastering Outlook Web App.
The Outlook Web App is a part of the Microsoft Office 365 suite of programs. As one of the world's premiere email and calendar programs, being able to access the Outlook Web App from almost anywhere makes it even more powerful than before. The Outlook Web App allows you to send and receive email, create appointments in the “Calendar,” manage your contacts in “People” and add “Tasks” to make your day-to-day life run smoothly. Learn this and more during this lecture.
The Outlook Web App is Microsoft's online version of the Outlook program. Office 365 is Microsoft's subscription based service that allows its associated Office programs to be run from virtually any device that can connect to the internet. Some subscriptions to Office 365 also come with the full desktop versions of the software included. Being able to connect through the internet means you are no longer tied to your desk to send an email, schedule appointments and keep track of your contacts. Learn this and more during this lecture.
The first step to using the Outlook Web App is to choose a version of Office 365. Navigate your browser to products.office.com to choose a version of Office 365. Note that there is NO “www.” in front of the URL. The site will NOT open if you include “www.” before the URL. Click “For Business” and then click “See plans a& pricing” to see the available options for Office 365. When you have signed up for the option that best suits your needs you should be taken to the Office 365 page. Learn this and more during this lecture.
The Outlook Web App is designed to run best in the most up to date web browsers: Internet Explorer, Safari, Chrome and Firefox. You should always keep your web browsers current with updates to ensure a smooth and secure web browsing experience. There are minimum system requirements that should be met to allow the program to run properly. Learn this and more during this lecture.
The “Light” version of the Outlook Web App is designed to be used with older web browsers that are no longer supported in the “Full” version of the App, used over slow internet connections, and for users that may have accessibility needs that can be met with a simpler interface. Learn this and more during this lecture.
You can change the look of the Outlook Web App by applying or changing a theme. This will change the colors displayed on the page. Click the Settings icon and click the “Change theme” link. A small pane will open that contains all the color and pattern choices available for the Outlook Web App. You can also change the theme by clicking “Options” in the Settings icon and under “General” clicking “Change theme.” Learn this and more during this lecture.
Email allows you to communicate with people within your organization and around the world if you are connected to the Internet. Email also provides a convenient way of sending information to people in different time zones, as there is no need to worry about the time difference. The person will receive your message when they log into their email account. Learn this and more during this lecture.
After you have addressed your email message you will want to give it a title that will be displayed in the recipient's Inbox. The “Subject:” line is where you will enter the title of the email message. The subject is generally a quick description of what the email is about, like the title for a movie- for example, “Friday meeting.” Learn this and more during this lecture.
There are times when you may not be able to finish creating an email before you are ready to send it. The Outlook Web App automatically saves any new email message you are creating as a “Draft.” The program attempts to save a message being created every three minutes. In the “Folders” section there is a “Drafts” folder that will contain any unfinished email messages you have created. Learn this and more during this lecture.
Sometimes you will need to send a person a file that isn't a message. Any time that you want to send a person an electronic copy of a file, you send it as an attachment. For example, if you had to send a copy of your budget to your manager, you could simply insert a copy of the workbook into the message as an attachment. Assuming that the manager also had the software necessary to read your spreadsheet file, they would then receive the file and open it to view the information that you sent. Learn this and more during this lecture.
You can attach a file saved locally on your computer to an email message. There is a limit to the size an email can be in the Outlook Web App. Depending on the service that hosts your mailbox, the maximum size an Outlook Web App email message can be is 25MB or 35MB. This includes the email message itself and any attachments. The most common limit is 25MB. Learn this and more during this lecture.
When you have finished addressing, writing and attaching any files to your email message, you will need to “Send” it to the recipient(s). To send your email message, click “Send” at the top of the Reading pane. This will send your message to the recipients listed in the “To,” “Cc” and/or “Bcc” fields of your email message. Learn this and more during this lecture.
From time to time, you may want to print a hard copy of an email message. To do this, select the message from a folder and then select it in the Inbox pane. When the message is displayed in the Reading pane or a stand alone window, click the “More” dots to expand the options. Choose “Print” from the list of available options. Learn this and more during this lecture.
A conversation thread in the Outlook Web App is considered any response to an original email and any further conversation back and forth that stems from that original email. You can remove and “Ignore” future messages that stem from the original email by ignoring the conversation thread. Learn this and more during this lecture.
The “Deleted Items” folder stores all deleted emails for the Outlook Web App. Items that are in this folder have to be either permanently removed or restored to their original locations. To see the items contained in the “Deleted Items” folder, click “Deleted Items” in the “Folders” section of the Outlook Web App to open the folder. Learn this and more during this lecture.
If you have items contained in your “Deleted Items” folder and you want to remove them from the server, you can do so by “emptying” the “Deleted Items” folder. To empty the “Deleted Items” folder, right-click the folder and choose the “Empty folder” option from the list displayed. A popup box will appear asking you to confirm you want to permanently delete the contents of the folder. Click “OK” to empty the folder. Learn this and more during this lecture.
The Outlook Web App contains some default categories, labeled with the name of a color, that allow you to label your Mail, Calendar and Task items. You can manage existing categories and create new categories by right-clicking the item and selecting “Categorize. Learn this and more during this lecture.
To categorize an item in the Mail, Calendar, or Tasks App, right-click the item and choose “Categorize” from the list. Choose one of the listed categories to assign the item to that category. The category selected will be visually represented by a small bar the color of the category you selected. Learn this and more during this lecture.
The Outlook Web App uses a “Junk” folder to process spam and any unwanted messages. You will want to mark unwanted emails as Junk to automatically sort them when they come into your Mail App. Learn this and more during this lecture.
Inbox rules allow you to control how your incoming emails are handled by the Outlook Web App. An Inbox rule simply states that whenever an item arrives into your mailbox that meets a specified criteria, it should then be processed by whatever the rule dictates. You can have multiple rules applied to your Inbox. Learn this and more during this lecture.
To move a message from one folder to another, select the message you want to move. Right-click the message and hover over “Move.” Choose a folder from the list or select “Move to a different folder…” to open the complete list of your folders. Click the name of the folder to move the message to the new folder. Learn this and more during this lecture.
The Folders list, displayed on the main page of the Outlook Web App, contains your “favorite” folders. This list is prepopulated with the most commonly used folders “Inbox,” “Sent Items,” “Drafts” and “Deleted Items.” You can adjust the list to display the folders you use most in your day to day operations. Learn this and more during this lecture.
The Outlook Web App lets you decide what messages are shown in the Inbox pane. You can filter and sort the messages that are displayed in the Inbox pane. Learn this and more during this lecture.
Folder permissions allow you to decide who has access to your folders and what level of access they have. You can set permission levels on every folder in the Outlook Web App. With the Outlook Web App, you can allow other users to have access to your mail folders. Other users will not be able to send emails as you, but they will be able to have access to some or all of your mail folders. Learn this and more during this lecture.
The Outlook Web App makes it easy to search for items. The “Search Mail and People” bar is located above the Folders pane. Enter a search term into the field and the Outlook Web App will supply search suggestions. If you see what you are searching for in the suggestion list, click the item to search for that item. The search suggestions are pulled from “Keywords” and the “From” field in an email message. Press the “Enter” key on your keyboard to start the search if you don't see a suggestion that matches. Learn this and more during this lecture.
Generally, an email signature will have contact information for you or your business. However, your email signature can contain any text you want. An “Email Signature” is created by clicking the Settings icon and clicking “Options.” Under “Layout,” choose “Email signature,” and enter any information you want into the text field. Learn this and more during this lecture.
Automatic replies, formerly the Out of Office Assistant, allow you to setup automatic replies to emails you receive. This is helpful when you go on vacation, are on a business trip or you simply want certain types of messages to receive a specific reply. When you set up automatic replies, each sender will receive one copy of your automatic response. Learn this and more during this lecture.
You will periodically want to change your password to ensure your email account is safe and secure. You should never share your password with anyone. Learn this and more during this lecture.
The Outlook Web App allows you to store up to 50.0 GB of emails and attachments. You can check how much of your allotted usage you are using by clicking the Settings icon in the Nav Bar. Click “Options” and choose the “General” section. Click “My account” to open the “My account” page. Learn this and more during this lecture.
You can enable the Outlook Web App to be usable when you are not connected to the internet. You will be able to work with your existing emails and create new emails. When you next connect to the internet, the new mails you created will be sent and any new emails that came in will be loaded. Learn this and more during this lecture.
Sometimes you may need to cancel or delete a Calendar item. You have two options when it comes to removing items from the Calendar. Learn this and more during this lecture.
The Calendar App makes it easy to set up recurring calendar events. Click “+ New” to start a new Calendar item. Fill out the necessary information and then choose an option from the “Repeat” dropdown list. This will allow you to setup recurring Calendar items. Learn this and more during this lecture.
There may be occasions when a hard-copy of your calendar may be helpful. To print a calendar, click the “Print” icon found at the top, right-hand side of the screen. A new pane will appear with the options available to print your calendar. Learn this and more during this lecture.
You can share your calendar with anyone that has a valid email address. To share a calendar you have created, click the “Share” icon at the top, right-hand side of the page. You can also right-click the Calendar in one of your calendar lists and choose “Share.” Learn this and more during this lecture.
You can setup and use multiple calendars in the Calendar App. This makes it easy to keep track of different jobs, personal and work calendars, or anything you need to keep track of. Learn this and more during this lecture.
If you receive an invitation from someone else to share their calendar, you can add it to your Calendar view. The easiest way to add the calendar is to click the link in the email you received inviting you to share the calendar. Learn this and more during this lecture.
The Scheduling Assistant makes it easy to see if the people you need for a meeting are available for that meeting. The Scheduling Assistant will only show availability for people within your organization or people who have shared a calendar with you. Learn this and more during this lecture.
When you receive an email from someone in your organization requesting a meeting, you can schedule that meeting directly from the email. The Suggested Meetings App runs behind the scenes in the Outlook Web App and scans your incoming emails for possible meetings. This App is turned on by default. Learn this and more during this lecture.
The “Automatic processing” section lets you control how invitations, notifications and responses are handled in the Calendar App. Learn this and more during this lecture.
Changing your Calendar's appearance allows you to control what is displayed in the Calendar view. To adjust your Calendar's appearance, click the Settings icon and choose “Calendar appearance.” Alternatively, you can select “Options” from the Settings icon and then select the “Calendar appearance” option. Learn this and more during this lecture.
To be able to utilize Notifications in the Calendar App, you have to allow notifications to be sent to your mobile phone via text messaging. If you wish to use this feature, click the Settings icon and choose “Options.” Under “General,” choose “Text messaging.” Click the “Set up messaging” linkand choose your country from the dropdown list. Choose your service provider and click “Next.” Learn this and more during this lecture.
With the Outlook Web App, you can “Publish” your calendar so everyone in your company can see your calendar. You can share your calendar with people outside your organization as well. You share your calendar with people outside your company by sending them a URL link to your calendar. Learn this and more during this lecture.
You can control how your reminders work by changing the reminders settings. Click the Settings icon in the Nav Bar and click “Options.” Under “Calendar,” click “Reminders.” Learn this and more during this lecture.
A meeting, in the Calendar App, is simply an appointment that other people are invited to attend. When creating a meeting, you will invite attendees by sending them a meeting request email. Learn this and more during this lecture.
When you've been invited to a meeting, you will receive a special email message that contains four links for you to respond. The links are “Accept,” “Tentative,” “Decline” and “Propose new time.” It will also tell you if there are any scheduling conflicts for the meeting time when compared to your calendar. Learn this and more during this lecture.
When your meeting request has been received or declined, you will receive an email message from the invitee. Above the “To” line on the email message you will see whether they have “accepted” or “declined” the event. Learn this and more during this lecture.
The Calendar App makes it easy to edit and update meetings you have created. In the Calendar view pane, select the meeting you want to edit or update. Left-click the meeting to open a popup box. Click “Edit” to open the event creation pane and make any necessary changes. Learn this and more during this lecture.
There may be times when you need to create recurring meetings. You have many choices when it comes to recurring meetings. The main choices from the dropdown list are “Never,” “Every day,” “Every (item's day of the week),” “Every workday,” “Day (item's day of month) of every month,” “Every (number of the item's day of the week),” “Every (item's month and date)” and “Other…” Learn this and more during this lecture.
To start creating a new contact from the “People” App, click the App Launcher in the Nav Bar. Click the People icon to open your contact list. Learn this and more during this lecture.
When you receive an email from someone not yet in your contact list, you can easily add them. With the message displayed in the Reading pane of the Outlook Web App, click the email address of the sender to open their “Contact card.” The Contact card is a small detail box that contains their name, email address, etc. Learn this and more during this lecture.
The People App makes it easy to create a list of contacts that will all be emailed at the same time. This is helpful if you repeatedly send emails to the same group of people. It will save you the time of having to add them individually to each email message you create. Learn this and more during this lecture.
The Outlook Web App will automatically find and “link” similar contact information into a single view within that persons contact card. Learn this and more during this lecture.
You can quickly find a contact from a large contact list or company directory by entering a search term in the “Search People” bar in the People App. When searching in the Mail App, your emails, company directory and contact list will be searched. Searching in the People App will only search in your contacts list and company directory. Learn this and more during this lecture.
With the People App, you can connect to your LinkedIn account to share your contacts and networking connections. Learn this and more during this lecture.
The “Directory” can be thought of as your telephone book for your organization. The Directory stores “All Rooms,” “All Users,” “All Distribution Lists,” “All Contacts,” “All Groups” and an “Offline Global Address List” for your organization and you personally. Learn this and more during this lecture.
The easiest way to add an existing list of contacts to the People App is to import a contact list in .CSV format. To import a contact list, click the Settings icon in the Nav Bar. Click “Options,” and then click “People.” Under “People,” click “Import contacts” to open the import contacts page. Learn this and more during this lecture.
A “Task” is work that you want to remind yourself to perform. Unlike the Outlook desktop app, you cannot assign tasks to other users within the Outlook Web App. Tasks within the Outlook Web App are only for yourself. To create a new Task, open the Tasks App. After signing in to Office 365, click the App Launcher and select the Tasks icon. This will open the Tasks App main page. Click “+ New task” to start creating a new task. Learn this and more during this lecture.
When performing tasks, you may want to update or edit the task when you have made progress on the task, or if some aspect of the task changes. To edit a task, find the task and click it to select it. On the right-side of the screen, the information regarding the task will be visible. Click “Edit” to open the task and edit the contents. Learn this and more during this lecture.
Just like an email message, you can attach a file to a task. This is helpful when your task involves documents or any type of file you may need to complete the task. Learn this and more during this lecture.
In the Tasks App is the “My tasks” view pane. This contains the two default folders “Flagged items and tasks” and “Tasks.” Much like the “Folder” view in the Mail App, you can add new folders to the “My tasks” pane by right-clicking “My tasks” and choosing “Create new folder.” Learn this and more during this lecture.
There may be times when you want to see only a specific type of task displayed in the viewing pane. This is called filtering. There are four options for filtering tasks in the viewing pane. Learn this and more during this lecture.
To delete a task contained in the main viewing pane in the center of the screen, hover over the item and click the red “X” to delete it. Deleting a flagged email will cause a warning box to appear letting you know that the Email will be deleted. Click “Yes” to delete the Task and the Email. Click “No” to return to the Task App main page. Learn this and more during this lecture.
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Our full-time staff of software training professionals have developed a product line that is the perfect solution for busy individuals. Our comprehensive tutorials cover all of the same material as our classroom trainings. Broken into individual lessons, you can target your training to meet your needs - choosing just the lessons you want (and having the option to watch them all if you like). Our tutorials are also incredibly easy to use.
You will listen and watch as our expert instructors walk you through each lesson step-by-step. Our tutorials also feature the same instruction manuals (in PDF) that our classroom students receive - and include practice exercises and keyboard shortcuts. You will see each function performed just as if the instructor were at your computer. After the lesson has finished, you then "toggle" into the application and practice what you've learned - making it the most effective interactive training solution to learn on your own.