Microsoft Office 365
4.4 (93 ratings)
Course Ratings are calculated from individual students’ ratings and a variety of other signals, like age of rating and reliability, to ensure that they reflect course quality fairly and accurately.
894 students enrolled

Microsoft Office 365

Make better use of the full functional variety Office 365 has to offer.
4.4 (93 ratings)
Course Ratings are calculated from individual students’ ratings and a variety of other signals, like age of rating and reliability, to ensure that they reflect course quality fairly and accurately.
894 students enrolled
Last updated 4/2019
English
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Current price: $11.99 Original price: $19.99 Discount: 40% off
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This course includes
  • 6 hours on-demand video
  • 5 downloadable resources
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
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What you'll learn
  • Make better use of the full functional variety Office 365 has to offer, and learn how to use them to your best advantage.
Requirements
  • Basic computer skills.
Description

Without receiving the proper training, it’s not really possible to understand Office 365 and its entire scope of new functions.

Should one share files on OneDrive, or is it better through sites? What is Yammer? Skype for Business versus regular Skype – what’s the difference? How can Delve assist me in performing my work more efficiently? For example, users who don't receive training will likely continue sending emails with files attached, instead of simply sharing them and working simultaneously on them with others. 

Office 365 is specifically designed to meet the needs of organizations of all sizes—sole proprietors, large and mid-sized businesses, government agencies and educational institutions—helping you save time and money, while freeing up valued resources.

Learn how to

  • Access documents, email and shared calendars from anywhere, on any device
  • Host online meetings with multi-party HD video conferencing and screen sharing
  • Collaborate on documents with teammates, share reports with business partners
Who this course is for:
  • This course is geared towards people who have never worked with Office 365 before, or who have yet to move beyond its more basic functions (e.g. sending emails).
Course content
Expand all 116 lectures 05:52:26
+ First Steps
2 lectures 06:38

Office 365 provides you with all the functions you need to improve cooperation within teams and work together on documents. We would like to show you how you can use Office 365 for your work.

Preview 02:04

Let's begin our journey into Microsoft Office 365. (Navigate in Office 365, Open Apps, Profile Picture, Help, Change the Theme, Settings (Password, Language, Start Page, Profile), Notifications, Pin Apps to the Navigation bar, Change Order of Tiles.)

Preview 04:34

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - First Steps
1 question
+ Mail
5 lectures 20:33

Email continues to be a central application.

Preview 00:25

Learn to use the Mail app. (Navigate, Create, Edit, Drafts, Reply in same window, Discussion View, Pin to Top, Flag as Important, Filter, Sort, Send to Groups, Attach a File, Send Link to OneDrive)

First Steps in Mail
09:41

Searching for mail has also been improved in Office 365.

Improved Search Function
01:04

To organize mail into folders is a good idea because it helps you to get organized and find mail much faster.

Work with Folders
03:37

The functions like automatic reply, signatures, out of office rules, are, of course, available in Office 365. (Automatic Replies, Reading Pane, Conversations, Working Offline, Inbox Rules, Signature)

Preview 05:46

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - Mail
5 questions
+ Calendar
4 lectures 14:26

Besides your email, the calendar is the feature you probably use most often.

Preview 00:26

You will likely recognize a lot of features from previous versions of the outlook calendar. But where are they? (Add a Room, All Day Meetings, Private Meetings, Recurring Meetings, Email Reminder, Add Participants, Check Attendee Status (Accepted/Declined), Attach a File, Check Calendar for upcoming Meetings, Schedule a Skype for Business Meeting.)

Add Calendar Items
07:53

Office 365 supports you perfectly when it comes to teamwork. That means that you can easily share your calendar with others. (Share a Calendar, Manage Access Rights (Full Details, Editor, Delegate), Accept a Shared Calendar Invite, Color Codes, Privacy Settings, Mark Entries as Private)

Share Your Calendar
03:10

There are some predefined settings in the calendar that might or might not fit my needs. I can change those settings in the options menu. (Birthday Calendar, Calendar Appearance, Working Hours, Reminders Default Time, Weather Settings, Add a Holiday Calendar.)

Calendar Options
02:57

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - Calendar
3 questions
+ People
3 lectures 08:09

You can make your work easier by regularly maintaining your contact data, saving the contacts you use most often as favorites, and by organizing contacts in distribution lists.

Preview 00:22

You reduce your workload when you keep your list of contacts up to date and organize them in your contact list and groups. (Contacts, Directory, Groups, Online Presence Indicator, Add User to Contacts, Add External Contacts, Contact Lists (Create, Manage, Delete), Import Contacts via CSV)

First Steps
04:34

Groups is a powerful new feature of Office 365. (Why Groups, Create a Group, Private / Public Groups, Subscribe new Members, Unsubscribe, Add Members) 

Groups
03:13

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - People
2 questions
+ OneDrive
5 lectures 18:08

Find out the many advantages storing files in OneDrive

Preview 00:33

You can upload files to the cloud with OneDrive. (Navigate OneDrive, Sort and Filter Directories, Upload, Drag & Drop, Create Subfolder, Move Files, Preview / List Mode, Copy, Delete, Rename, Advantages of OneDrive, Download Files.)

Upload Files
07:02

One of the biggest advantages of uploading files into OneDrive is the way you share files with others. (Sharing Status, Share a File, Invite People, Shared With, Level of Access (View/Edit), Customize Email Notice, Open Email Notification, Stop Sharing Options, Get a Link, Manage Access Rights for Links, Require Sign-In, Set Expiration Date, Sharing Folder, Folder "Shared with me", Check Sharing Status.)

Share Files
06:43

OneDrive can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Download vs. Sync Files, First Time Sync, OneDrive Sync Icon in Taskbar, Find the Folder on Local Drive, Start/Stop/Pause Syncronisation.)

Sync Files
02:43

Files are not physically deleted. They are just moved to recycle bin. (Delete a File, Restore a File)

Recycle Bin
01:07

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - OneDrive
3 questions
+ Teams - Simplify Collaboration within Companies
13 lectures 01:00:59

First, get an overview of what is covered in this chapter. You will get to know Chris, your video trainer. He will explain all important features and functionalities in a step by step and easy-to-follow manner. At this point, it is important to understand that you can collaborate in Teams with people from your company, but also with people from outside your organization, like clients, vendors, and freelancers. All they need to join your team as a guest is an e-mail address - and it's for free! Easy, right? Let's get started!

Please download the handout "Top10 Keyboard Shortcuts". They are a convenient way to access the most important key features in Microsoft Teams. Generally, using keyboard shortcuts is the key to working efficiently with software applications. Simply put, it’s faster than executing commands with the mouse.

Make sure to validate your knowledge with our varied quiz at the end of the chapter.


Preview 01:10

Learn how to install Teams. Don't worry, it'll be done quickly. There is an online app, a mobile app and a desktop app for best performance and some extra features like video conferencing and desktop sharing. Install it now and you are ready to go.

How to launch and install Teams
01:59

Familiarize yourself with the user interface of teams to get an overview of the most important features, functions and buttons. Discover the functionality of the presence indicator, how to change your profile picture, what's in the settings menu and where to set up and test your technical equipment, e.g. microphone and webcam.

Furthermore you will discover the most important menu in Teams, including windows to follow and manage activities, chats, structural organization in teams and channels, meetings, and file management. Finally you will get to know the Help-Feature, that is useful to keep yourself updated and the store, where you can add more apps to Teams.

The interface of Microsoft Teams
05:35

The Teams window is the main place in Microsoft Teams to organize your work more effectively. Think of the Teams window as your main control centre, that enables you to optimize your workflow. Discover its deeper structure with Channels and Tabs that helps you to save a lot of time and always keep the overview.

Use the Teams Window to Structure your Organization
10:22

Once you are an owner or a member of a team, a multitude of different tasks usually arise quickly. Now channels and tabs come into play to provide structure within your teams. So you can arrange different tasks within a team and you never lose the overview again.

Use Channels to structure the Teams window
02:53

Tabs enable a whole range of helpful functions. For example, you can connect Microsoft Teams to other Office apps and even to external apps like websites, Facebook, Twitter, Google Analytics, Trello and many more. Discover the standard tabs 'Conversations', 'Files" and 'Wiki' and learn how to create your own tabs and what exactly you can do with them. You will love them!

Use Tabs to access tools and information
05:32

While Team and Channel discussions are visible to all team members, conversations with small groups or an individual are conducted in a chat. Although we are constantly using some sort of chat or texting in our private lives, chat is a realively new concept in the business world. Let's embrace the chat world into our business lives, instead of using help desks or calling a colleague all the time. Explore how chat in Teams works in detail to fully understand its functionality, when to use it and when not to.

Communicate with others via Chat
05:09

To keep track of activities in Teams, you can use the Activities tab. Basically, it's a steadily updating summary of all activities relevant to you - from the teams that you are a member of and the channels that you follow. Never miss a notification again. Be informed immediately when someone mentions you (let's say "@mentions" you), replies to you or likes one of your posts. And you can do even more. Discover clever filter functions to set the right amount of activity notifications.

Keep track of activities
02:53

Before, when someone organized a meeting, a meeting room and time were blocked out. Today, a meeting is becoming more and more virtual and spontaneous via video conferences. "Let's meet now" is the new approach. Discover how you can easily conduct video conferencing with Teams, including screen sharing.

Meetings, video conferencing and screen sharing
12:01

Discover how you can easily share files and how you can integrate cloud services into your Teams environment to ensure fast and flexible access to your data. First, learn how you can find files by using the search bar or the 'Files' window. Then, Chris explains why downloading files and working on them locally is a thing of the past. Storing them in the cloud and sharing is the new norm. You will love it.

Share files effectively
03:43

Your organization can set permissions for who can create or manage teams and whether or not guests are allowed. This video is for you when you have those access rights or if you want to take a look behind the scenes. Discover how you can create and edit teams and team permissions. You can add members, assign the owner role to one or to several members and edit the team settings, for example to edit the team's profile picture or member permissions. You will also learn how to create a code for members to join and finally how to manage the "fun stuff" like emoji, memes, GIFs, or stickers. Ready? Let's go!

Manage teams and permissions for organizational structuring
06:16

You will be surprised how well Teams works on a mobile device. First, download the app from the app store. It is available for both, iOS and Android. You'll get helpful tips on dealing with Teams when you're traveling. Discover the different location of the important Teams window at the bottom of the screen and how you can chat, open files, schedule meetings and more.

Use Teams effectively on mobile devices
02:49

After completing this chapter you and your colleagues are now prepared for a new level of teamwork. In addition, you are now better equipped for future updates and enhancements of Teams.

Please also download the handout "Additional Learning Material". This handout provides background information, additional topics, and tips for working effectively with Microsoft Teams. Deepen your knowledge and gain more insight into more complex features and future developments of Microsoft Teams.

Final remarks
00:37

To complete this chapter, validate your newly acquired knowledge with the following quiz. If you find it difficult to pass the quiz, consider repeating some video lessons.

Good luck!

Jörn

Quiz - Teams - Simplify Collaboration Within Companies
10 questions
+ Skype For Business
22 lectures 46:40

Skype for Business is a great tool for presenting a PowerPoint presentation, having a video conference or even sharing your screen.

Preview 01:04

Skype for Business is available as a 'Desktop App' but also as an App in Office 365. Send Instant Messages (Chat) right from your Office 365 Account.

Use Skype for Business Online
03:00

If you understand basic Skype for Business functions, you can also use them for your work! Let's start by exploring the interface, managing your contacts, and understanding the presence indicator.

Navigate Through the Skype for Business Desktop App
02:19

Add contacts and set up Groups to easily reach contacts you communicate with frequently.

Manage Contacts
01:41

Double-click on someone’s name to start an instant chat. When is Instant Messaging preferable over a call or mail?

Instant Messaging
02:23

Learn how to locate a contact and use the phone icon to call with just one click.

Make Calls with Skype for Business
01:22

Learn how to locate a contact and use the video icon to start a video confernece with just one click.

Video Calls with Skype for Business
01:08

Many meetings start late or are even cancelled because someone has a problem with their audio - don’t be the one who crashes a meeting - learn how to setup your audio device.

Initial Setup: Audio Settings
02:23

Many meetings start late or are even cancelled because someone has a problem with their audio - don’t be the one who crashes a meeting - learn how to setup your video device.

Initial Setup: Video Settings
00:38

Use the Meetings within the Skype for Business client, or the link in the Outlook invitation to join the meeting from your PC or mobile device.

Join a Meeting
01:50

How to call a Skype for Business meeting? There are several ways to do that - get to know them to decide the best way for each situation.

Schedule an Online Meeting
03:13

You wish to share a PowerPoint presentation? This is how it's done.

Share a PowerPoint Presentation
02:31

Use the screen sharing feature with anyone else on Skype for Business – and collaborate on projects, plans, and more.

Share Your Screen
01:59

Co-Authoring enables you to have a discussion with someone and edit the document you are discussing at the same time.

Co-author with Skype for Business
03:19

You can send a file via Instant Messaging.

Send a File
01:12

Make sure to master the tools provided to create engaging meetings with a variety of content. You will be surprised how the Whiteboard can help you with that!

Work with Whiteboards!
03:18

A tool for on-the-spot feedback, online polls let you check in with your audience any time. Use Polls to gather information or receive valuable feedback.

Perform a Poll
02:58

You don't want instant messaging to get out of hand by many people asking questions at the same time. In a Q&A session, attendees can ask questions and only the presenter can answer them. This is a good way to structure the discussion.

Use Q&A for Structured Discussions
01:03

You have a Whiteboard shared, a Poll running and you're sharing Windows - learn how to manage all this content without getting lost.

Manage Multiple Content Screens
01:13

Managing your Skype meeting options will really help prevent you from running into surprises, for example, someone else taking over the presentation if you don’t want them to.

Skype for Business: Meeting Options
03:02

Learn how to record and share your Webinars with others. Recording meetings can have some legal implications. Learn to avoid them.

Record a Meeting
02:39

Never miss a Skype for Business meeting - learn how the Skype for Business mobile app works.

Skype for Business: Mobile
02:25

To complete this chapter, validate your newly acquired knowledge with the following quiz. If you find it difficult to pass the quiz, consider repeating some video lessons.

Good luck!

Jörn

Quiz - Skype For Business
9 questions
+ SharePoint Sites
12 lectures 29:39

SharePoint is the central location for working in teams! Learn how to navigate in SharePoint and get the most out of the application!

Preview 00:36

You will learn that a site collection consists of different applications. You will learn more about the different applications in this training. (What is a SharePoint Site?, Follow a Site, Notifications, Navigation)

First Steps
02:29

Document libraries are for saving files. What is the difference between OneDrive or other storage options? A good question! This video will give the answer. (What is a Library? Create a Folder, Adding Files, Version, File Preview, Share Files, Delete a File or Folder, Recycle Bin)

Document Library - First Steps
05:18

Other team members can work on files in a library. But what if you want to know if a file was edited by others? Learn how to set and manage alerts. (Why Alerts? Create an Alert, Select Delivery Method (Mail, SMS), Select the Type of Changes, Select Alert Frequency, Edit an Alert, Delete an Alert, A Word of Caution.)

Document Library - Set and Manage Alerts
02:18

Versioning is a helpful feature! No need to make copies of the file with "Version 1" "Version 2" etc. – and get lost in different copies of the file! (Why Versioning - Document Lifecycles, Version History, Check-Out and Check-In,)

Document Library - Understanding Versioning
02:01

SharePoint Libraries can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Start Sync, Navigate to Local Files, Start/Stop Syncing.)

Sync Libraries
02:20

When you are working with a SharePoint library collection and think other team members should also have access and you have the rights to do so, you can share your library with others. Learn how to invite others to work with you on a team site. (Who has Access? Invite Others)

Share a Site
00:53

You may wonder why there is a picture library when you can also store pictures in a document library. This video will show you the advantages.

Picture Library
02:31

Provide data to team members and organize them in Lists. (Add a New Element, Identify New Entries, Edit an Entry, Table View, Understanding Field Types, Export to Excel, Set Alerts, Recycle Bin)

Lists
05:02

The Team Calendar in SharePoint (Add an Event, Recurring Events, Connect with Outlook.)

Calendar
01:35

Tasks in SharePoint helps you to manage your tasks, delegate tasks to others and see tasks others have created. (Add a Task, Set Priority, Set the Status, Sort and Filter List of Tasks, Add Task to Timeline.)

Tasks
03:07

Learn why maintaining a discussion forum makes sense. (Start a Discussion, Answer to a Discussion, What's the difference to send an Email?)

Discussion Board
01:29

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - SharePoint Sites
11 questions
+ Yammer
5 lectures 19:20

Yammer is a company-wide social networking tool. Find out how Yammer can help you to create meaningful
interactions with colleagues and external people.

Preview 00:50

Get some first ideas about Yammers rich functionality. (Navigating Yammer, Access Elements using Profile, Edit Profile, Set Notifications, Follow People, Like, Reply to, Share, Answer. External People in Yammer, Yammer Inbox, Notifications)

First Steps
06:57

In Office 365 you may already experience the power to work with groups. Yammer has also GROUPS. Find out the differences. (What are Groups in Yammer? Create a Group, Invite/Add Group Members, Group Settings, Add a Description, Public vs. Private Groups, Post a Message - Start a Conversation, Topics / Hashtags, Polls, Praise, Online Etiquette, Store a File vs. Working with OneDrive or SharePoint Sites, Edit Notes at the same Time.)

Working with Groups
08:17

Imagine you just have a short question or a short information you want to share. This is where "Instant Messaging" comes into play. Find out when sending a mail is too much and a call is a disturbance. (Send an Instant Message. Presence Indicator)

Instant Messaging
01:51

Did you know that you can also communicate using Yammer with people outside of your organization? (Create an External Network, Invite Colleagues)

External Groups
01:25

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - Yammer
3 questions
+ Tasks
2 lectures 03:45

Manage your To-dos with tasks.

Preview 00:32

Create a Task, Mark as Completed, Delete a Task, Reactivate Tasks, Status of a Task, Filter Tasks by Status, Mark as Private, Set Email Reminder, Repetitive Tasks.

Working with Tasks
03:13

It’s easy to validate your knowledge with our end of chapter quizzes. You can also skip a module and use the quiz to verify that you already know the content.

Quiz - Tasks
1 question