Microsoft Office 365

Make better use of the full functional variety Office 365 has to offer.Learn how to
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  • Lectures 83
  • Length 4 hours
  • Skill Level Beginner Level
  • Languages English, captions
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
    Certificate of Completion
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About This Course

Published 5/2016 English Closed captions available

Course Description

Without receiving the proper training, it’s not really possible to understand Office 365 and its entire scope of new functions.

Should one share files on OneDrive, or is it better through sites? What is Yammer? Skype for Business versus regular Skype – what’s the difference? How can Delve assist me in performing my work more efficiently? For example, users who don't receive training will likely continue sending emails with files attached, instead of simply sharing them and working simultaneously on them with others. 

Office 365 is specifically designed to meet the needs of organizations of all sizes—sole proprietors, large and mid-sized businesses, government agencies and educational institutions—helping you save time and money, while freeing up valued resources.

Learn how to

  • Access documents, email and shared calendars from anywhere, on any device
  • Host online meetings with multi-party HD video conferencing and screen sharing
  • Collaborate on documents with teammates, share reports with business partners

What are the requirements?

  • Basic computer skills.

What am I going to get from this course?

  • Make better use of the full functional variety Office 365 has to offer, and learn how to use them to your best advantage.

Who is the target audience?

  • This course is geared towards people who have never worked with Office 365 before, or who have yet to move beyond its more basic functions (e.g. sending emails).

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.


Section 1: First Steps

Office 365 provides you with all the functions you need to improve cooperation within teams and work together on documents. We would like to show you how you can use Office 365 for your work.


Let's begin our journey into Microsoft Office 365. (Navigate in Office 365, Open Apps, Profile Picture, Help, Change the Theme, Settings (Password, Language, Start Page, Profile), Notifications, Pin Apps to the Navigation bar, Change Order of Tiles.)

Section 2: Mail

Email continues to be a central application.


Learn to use the Mail app. (Navigate, Create, Edit, Drafts, Reply in same window, Discussion View, Pin to Top, Flag as Important, Filter, Sort, Send to Groups, Attach a File, Send Link to OneDrive)


Searching for mail has also been improved in Office 365.


To organize mail into folders is a good idea because it helps you to get organized and find mail much faster.


The functions like automatic reply, signatures, out of office rules, are, of course, available in Office 365. (Automatic Replies, Reading Pane, Conversations, Working Offline, Inbox Rules, Signature)

Section 3: Calendar

Besides your email, the calendar is the feature you probably use most often.


You will likely recognize a lot of features from previous versions of the outlook calendar. But where are they? (Add a Room, All Day Meetings, Private Meetings, Recurring Meetings, Email Reminder, Add Participants, Check Attendee Status (Accepted/Declined), Attach a File, Check Calendar for upcoming Meetings, Schedule a Skype for Business Meeting.)


Office 365 supports you perfectly when it comes to teamwork. That means that you can easily share your calendar with others. (Share a Calendar, Manage Access Rights (Full Details, Editor, Delegate), Accept a Shared Calendar Invite, Color Codes, Privacy Settings, Mark Entries as Private)


There are some predefined settings in the calendar that might or might not fit my needs. I can change those settings in the options menu. (Birthday Calendar, Calendar Appearance, Working Hours, Reminders Default Time, Weather Settings, Add a Holiday Calendar.)

Section 4: People

You can make your work easier by regularly maintaining your contact data, saving the contacts you use most often as favorites, and by organizing contacts in distribution lists.


You reduce your workload when you keep your list of contacts up to date and organize them in your contact list and groups. (Contacts, Directory, Groups, Online Presence Indicator, Add User to Contacts, Add External Contacts, Contact Lists (Create, Manage, Delete), Import Contacts via CSV)


Groups is a powerful new feature of Office 365. (Why Groups, Create a Group, Private / Public Groups, Subscribe new Members, Unsubscribe, Add Members) 

Section 5: Skype For Business

Skype for Business is a great tool for presenting a PowerPoint presentation, having a video conference or even sharing your screen.


If you understand basic Skype for Business functions, you can also use them for your work! Let's start by exploring the interface, managing your contacts, and understanding the presence indicator. (Presence Indicator, Exit Skype, Adding Contacts, Organize Contacts in Lists, Add Participants, Chat)


How to call a Skype for Business meeting? There are several ways to do that - get to know them to decide the best way for each situation. (Schedule via Calendar, Link to Online Meeting, Join Meeting, Meet Now)


Many meetings start late or are even cancelled because someone has a problem with their audio - don’t be the one who crashes a meeting - learn how to setup your audio and video devices. (Audio, Video, Troubleshooting)


If you want to fully focus on the meeting, you can't be grappling with functions! This video will explain them to you. (Start a Meeting, Use Audio, Mute Mic, Start and End Videoconferencing, Share Screen, Share Application, Ask for Control, Take Back Control.)


You wish to give a PowerPoint presentation? Share a program or your desktop? This is how it's done. (Open Presentation, Presentation Options)


Make sure to master the tools provided to create engaging meetings with a variety of content like Presentations, Documents to take notes and Polls or any other combination that fits your presentation. (Co-Authoring, Send File, OneNote Documents, Whiteboard, Poll, Q&A)


Managing your Skype meeting options will really help prevent you from running into surprises, for example, someone else taking over the presentation if you don’t want them to. (Lobby, Presenter Rights, Manage Annotations)


Recording meetings can involve some difficulties and has legal implications. Learn to avoid them. (Ask for
Permission, Start, Pause, Save, Share)

Section 6: OneDrive

Find out the many advantages storing files in OneDrive


You can upload files to the cloud with OneDrive. (Navigate OneDrive, Sort and Filter Directories, Upload, Drag & Drop, Create Subfolder, Move Files, Preview / List Mode, Copy, Delete, Rename, Advantages of OneDrive, Download Files.)


One of the biggest advantages of uploading files into OneDrive is the way you share files with others. (Sharing Status, Share a File, Invite People, Shared With, Level of Access (View/Edit), Customize Email Notice, Open Email Notification, Stop Sharing Options, Get a Link, Manage Access Rights for Links, Require Sign-In, Set Expiration Date, Sharing Folder, Folder "Shared with me", Check Sharing Status.)


OneDrive can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Download vs. Sync Files, First Time Sync, OneDrive Sync Icon in Taskbar, Find the Folder on Local Drive, Start/Stop/Pause Syncronisation.)


Files are not physically deleted. They are just moved to recycle bin. (Delete a File, Restore a File)

Section 7: SharePoint Sites

SharePoint is the central location for working in teams! Learn how to navigate in SharePoint and get the most out of the application!


You will learn that a site collection consists of different applications. You will learn more about the different applications in this training. (What is a SharePoint Site?, Follow a Site, Notifications, Navigation)


Document libraries are for saving files. What is the difference between OneDrive or other storage options? A good question! This video will give the answer. (What is a Library? Create a Folder, Adding Files, Version, File Preview, Share Files, Delete a File or Folder, Recycle Bin)


Other team members can work on files in a library. But what if you want to know if a file was edited by others? Learn how to set and manage alerts. (Why Alerts? Create an Alert, Select Delivery Method (Mail, SMS), Select the Type of Changes, Select Alert Frequency, Edit an Alert, Delete an Alert, A Word of Caution.)


Versioning is a helpful feature! No need to make copies of the file with "Version 1" "Version 2" etc. – and get lost in different copies of the file! (Why Versioning - Document Lifecycles, Version History, Check-Out and Check-In,)


SharePoint Libraries can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Start Sync, Navigate to Local Files, Start/Stop Syncing.)


When you are working with a SharePoint library collection and think other team members should also have access and you have the rights to do so, you can share your library with others. Learn how to invite others to work with you on a team site. (Who has Access? Invite Others)


You may wonder why there is a picture library when you can also store pictures in a document library. This video will show you the advantages.


Provide data to team members and organize them in Lists. (Add a New Element, Identify New Entries, Edit an Entry, Table View, Understanding Field Types, Export to Excel, Set Alerts, Recycle Bin)


The Team Calendar in SharePoint (Add an Event, Recurring Events, Connect with Outlook.)


Tasks in SharePoint helps you to manage your tasks, delegate tasks to others and see tasks others have created. (Add a Task, Set Priority, Set the Status, Sort and Filter List of Tasks, Add Task to Timeline.)


Learn why maintaining a discussion forum makes sense. (Start a Discussion, Answer to a Discussion, What's the difference to send an Email?)

Section 8: Yammer

Yammer is a company-wide social networking tool. Find out how Yammer can help you to create meaningful
interactions with colleagues and external people.


Get some first ideas about Yammers rich functionality. (Navigating Yammer, Access Elements using Profile, Edit Profile, Set Notifications, Follow People, Like, Reply to, Share, Answer. External People in Yammer, Yammer Inbox, Notifications)


In Office 365 you may already experience the power to work with groups. Yammer has also GROUPS. Find out the differences. (What are Groups in Yammer? Create a Group, Invite/Add Group Members, Group Settings, Add a Description, Public vs. Private Groups, Post a Message - Start a Conversation, Topics / Hashtags, Polls, Praise, Online Etiquette, Store a File vs. Working with OneDrive or SharePoint Sites, Edit Notes at the same Time.)


Imagine you just have a short question or a short information you want to share. This is where "Instant Messaging" comes into play. Find out when sending a mail is too much and a call is a disturbance. (Send an Instant Message. Presence Indicator)


Did you know that you can also communicate using Yammer with people outside of your organization? (Create an External Network, Invite Colleagues)

Section 9: Tasks

Manage your To-dos with tasks.


Create a Task, Mark as Completed, Delete a Task, Reactivate Tasks, Status of a Task, Filter Tasks by Status, Mark as Private, Set Email Reminder, Repetitive Tasks.

Section 10: Delve

Delve helps you discover the information that's likely to be most interesting to you right now - across Office 365. Find information about people - and through people - and help others find you. 


Find and discover documents through people you work with. (Delve Navigation, Delve Cards, File Previews, Storage Location, Open a file from Delve, Share Files (Mail, Delve, Yammer), Mark a Card as Favorite.)


Delve helps you to know more about the people you are working with - that will help you to work better together. (The People List, View Activity List, Profile Information (View, Edit), Profile Picture, About Privacy in Delve)


Delve offers another interesting way to get organized - Boards. (Add a Card to a Board, Search in Delve, Remove Cards from Boards, Add Boards to Favorites, Share Boards, Disable Delve)

Section 11: Video

Office 365 Video allows you to find, discover, and view important topics and ideas across the company—across any devices—staying informed and in unison. 

Easily share training, executive communications, help desk how to’s, and more. 


Channels, Community, Thumbnails, Trending, All Videos, My Videos, Pause, Play, Quality, Full Screen, Comment on a Video in Yammer, Share a Video.


Office 365 Video searches in the title, description and the subtitles, if available. (Search, Open)


If you have the rights to do it, you can upload videos and organize them in channels. (Create a New Channel, Upload a Video, Add Title and Description, Channel Settings: Permissions, Spotlight, Thumbnails, Subtitles.)

Section 12: Word Online

With Word Online you can create or edit documents right in your web browser.


Learn how to open and edit a word document online. (Open a Document in Word Online, Print, Shared with, Comments, Mark Comment as "Done". Ribbon, Add and Edit Text, Highlight Text, Spelling Check, Apply Style Templates, Page Layout, Page Numbers, Saving in Word Online. Add a Picture, Drag & Drop vs. Ctrl x, Ctrl v, Context Sensitive Menus, Picture Tools, Open a Document in Word Full Version.)


The online version of Word includes many useful features to create working documents. However, there are some limitations to the online version that you need to know. (Custom Style Templates, Personal Dictionary, WordArt, Password Protected Files.)


Create a New Document, Templates, Recent Files, Add Text, Tables, Change Layout, Save a Online Document, Filename, Share, End Editing.


If you want to work on a document with someone else at the same time, open a document like you normally do. (Status Bar Editor Indicator, Follow Edits, Find Editor in long Documents, Change Text, Edits in Full Version, Handling of Unsupported Features like SmartArt.)

Section 13: Excel Online

With Excel Online, you can create work folders in your web browser, and you can also edit workbooks that have been created by yourself or others.


Learn how to open and edit an Excel workbook online. (Open, Preview, Print, Download, Ribbon, Edit Cells, Add Data, Use AutoFill, Add SUM, Add a Formula, Copy with CTRL+R, Apply Cell Format, Calculate Variance, Where is the Save Button? Context Sensitive Menus, Working with Diagrams.)


Working with Conditional Formatting, Pivot Tables and Sparklines, How to find out if a Function is available Online Version? Switch to Full Version of Excel and Back. What happens when unsupported Features are used? Edit with Full version vs. open as a Copy.


So far we worked with Excel files that already exist, but what are the steps to creating a new Excel file? (Create a New Workbook, Filename, Save As, Templates)


Find out what's needed to work with someone on the same document. (Share, Invite, Presence Notification, Color Code)

Section 14: PowerPoint Online

With PowerPoint Online you can create and edit presentations in your web browser.


Learn hot to open a PowerPoint presentation online. (Open in Reading View, Print, Share)


You can either open the presentation in the full version of PowerPoint or you can open it in the online version. Find out what the online version of PowerPoint has to offer. (Open in PowerPoint Online, First Steps in the Online Version, Menus, Ribbon, Insert Objects, Edit Objects, Change Background, Add a Table, Context Sensitive Menus, Change Slide Layout, Comments)


In previous videos I showed you the functionality of PowerPoint online, lets now take a look at its limitations. (Options, Printing, WordArt, Master Slides)


You can create a new PowerPoint in the online version. (Create a Presentation with PowerPoint Online, Filename, Adding new Slides, Share the Presentation)

Section 15: OneNote Online

With OneNote Online, you can use your web browser to create, open, view, edit, format, and share the OneNote notebooks that you created on OneDrive. 


Find out what OneNote has to offer! (Open OneNote Files, The "@ Work" Files, Create a New Notebook, Section and Pages, Add Tags, Checkboxes, Adding Online Pictures, Context Sensitive Menu, Handle Copyright Issues, Search, OneNote App, Insert Screenshots, Share a Notebook, Show Authors.) 

Section 16: Sway

Essentially, Sway is a presentation program. Find out the difference to PowerPoint and the functionality Sway offers.


Let's get familiar with Sway. (Create a new Sway, Navigate Sway, Add a Background, Add a Card, Preview the Sway, Customize the Design, Add Navigation (Animation), Play the Sway, Add more Elements (Videos, Charts, Maps).)


There are several ways to share a Sway. (Share a Sway with Yammer, Embedded Code, Email a Link.)

Section 17: Mobile

To get started working on Office 365 on your mobile devices, you first need to download and install the Office 365 application from your app store. (Using OneDrive for the First Time, Access Files and Folders in OneDrive, Save Files) 


OneDrive is the central starting point for Office 365 on any mobile device. (Access Folders and Files, Store a File Locally, Share a File, Send as Mail, Delete a File, Action Menue, Check who has Access.) 


Office 365 offers the functionality of editing documents in applications on mobile devices. (Open a Word File from OneDrive, Edit Text, Save/Close, Open a Document in Word.) 


Office 365 offers the functionality of editing workbooks in applications on mobile devices. (Create a New File, Open Files from Cloud or Local Drive.) 


Find out how easy it is to use the Outlook Mail app. (Sign in for the First Time, Navigate, Send a Mail.) 


Office 365 offers the functionality of editing presentations in applications on mobile devices. (Open a Presentation, Edit a Presentation, File Actions (Duplicate, Print, Restore)) 


Find out how Skype for Business allows voice & video over wireless, instant messaging, conferencing, and calling features from a single, easy-to-use interface. (Sign in for the First Time, Skype vs. Skype for Business) 


Office 365 Video app brings Video content to your mobile device. (Navigate the App, Play a Video, Change a Channel) 

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Instructor Biography

SONIC Performance Support is a leading provider of e-learning and performance support solutions. We proudly serve individuals, government agencies, schools and businesses of all sizes. SONIC Performance Support provides high-quality video training, that is used by well-known domestic and foreign companies. With video based training, you have a personal coach explaining and demonstrating the task at hand. You can stop the video, perform the task in the application, and rewind if you want to review.

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