Without receiving the proper training, it’s not really possible to understand Office 365 and its entire scope of new functions.
Should one share files on OneDrive, or is it better through sites? What is Yammer? Skype for Business versus regular Skype – what’s the difference? How can Delve assist me in performing my work more efficiently? For example, users who don't receive training will likely continue sending emails with files attached, instead of simply sharing them and working simultaneously on them with others.
Office 365 is specifically designed to meet the needs of organizations of all sizes—sole proprietors, large and mid-sized businesses, government agencies and educational institutions—helping you save time and money, while freeing up valued resources.
Learn how to
Office 365 provides you with all the functions you need to improve cooperation within teams and work together on documents. We would like to show you how you can use Office 365 for your work.
Learn to use the Mail app. (Navigate, Create, Edit, Drafts, Reply in same window, Discussion View, Pin to Top, Flag as Important, Filter, Sort, Send to Groups, Attach a File, Send Link to OneDrive)
Searching for mail has also been improved in Office 365.
To organize mail into folders is a good idea because it helps you to get organized and find mail much faster.
Besides your email, the calendar is the feature you probably use most often.
You will likely recognize a lot of features from previous versions of the outlook calendar. But where are they? (Add a Room, All Day Meetings, Private Meetings, Recurring Meetings, Email Reminder, Add Participants, Check Attendee Status (Accepted/Declined), Attach a File, Check Calendar for upcoming Meetings, Schedule a Skype for Business Meeting.)
Office 365 supports you perfectly when it comes to teamwork. That means that you can easily share your calendar with others. (Share a Calendar, Manage Access Rights (Full Details, Editor, Delegate), Accept a Shared Calendar Invite, Color Codes, Privacy Settings, Mark Entries as Private)
There are some predefined settings in the calendar that might or might not fit my needs. I can change those settings in the options menu. (Birthday Calendar, Calendar Appearance, Working Hours, Reminders Default Time, Weather Settings, Add a Holiday Calendar.)
You can make your work easier by regularly maintaining your contact data, saving the contacts you use most often as favorites, and by organizing contacts in distribution lists.
You reduce your workload when you keep your list of contacts up to date and organize them in your contact list and groups. (Contacts, Directory, Groups, Online Presence Indicator, Add User to Contacts, Add External Contacts, Contact Lists (Create, Manage, Delete), Import Contacts via CSV)
Groups is a powerful new feature of Office 365. (Why Groups, Create a Group, Private / Public Groups, Subscribe new Members, Unsubscribe, Add Members)
Skype for Business is a great tool for presenting a PowerPoint presentation, having a video conference or even sharing your screen.
If you understand basic Skype for Business functions, you can also use them for your work! Let's start by exploring the interface, managing your contacts, and understanding the presence indicator. (Presence Indicator, Exit Skype, Adding Contacts, Organize Contacts in Lists, Add Participants, Chat)
How to call a Skype for Business meeting? There are several ways to do that - get to know them to decide the best way for each situation. (Schedule via Calendar, Link to Online Meeting, Join Meeting, Meet Now)
Many meetings start late or are even cancelled because someone has a problem with their audio - don’t be the one who crashes a meeting - learn how to setup your audio and video devices. (Audio, Video, Troubleshooting)
If you want to fully focus on the meeting, you can't be grappling with functions! This video will explain them to you. (Start a Meeting, Use Audio, Mute Mic, Start and End Videoconferencing, Share Screen, Share Application, Ask for Control, Take Back Control.)
You wish to give a PowerPoint presentation? Share a program or your desktop? This is how it's done. (Open Presentation, Presentation Options)
Make sure to master the tools provided to create engaging meetings with a variety of content like Presentations, Documents to take notes and Polls or any other combination that fits your presentation. (Co-Authoring, Send File, OneNote Documents, Whiteboard, Poll, Q&A)
Managing your Skype meeting options will really help prevent you from running into surprises, for example, someone else taking over the presentation if you don’t want them to. (Lobby, Presenter Rights, Manage Annotations)
Recording meetings can involve some difficulties and has legal implications. Learn to avoid them. (Ask for
Permission, Start, Pause, Save, Share)
You can upload files to the cloud with OneDrive. (Navigate OneDrive, Sort and Filter Directories, Upload, Drag & Drop, Create Subfolder, Move Files, Preview / List Mode, Copy, Delete, Rename, Advantages of OneDrive, Download Files.)
One of the biggest advantages of uploading files into OneDrive is the way you share files with others. (Sharing Status, Share a File, Invite People, Shared With, Level of Access (View/Edit), Customize Email Notice, Open Email Notification, Stop Sharing Options, Get a Link, Manage Access Rights for Links, Require Sign-In, Set Expiration Date, Sharing Folder, Folder "Shared with me", Check Sharing Status.)
OneDrive can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Download vs. Sync Files, First Time Sync, OneDrive Sync Icon in Taskbar, Find the Folder on Local Drive, Start/Stop/Pause Syncronisation.)
Files are not physically deleted. They are just moved to recycle bin. (Delete a File, Restore a File)
SharePoint is the central location for working in teams! Learn how to navigate in SharePoint and get the most out of the application!
You will learn that a site collection consists of different applications. You will learn more about the different applications in this training. (What is a SharePoint Site?, Follow a Site, Notifications, Navigation)
Document libraries are for saving files. What is the difference between OneDrive or other storage options? A good question! This video will give the answer. (What is a Library? Create a Folder, Adding Files, Version, File Preview, Share Files, Delete a File or Folder, Recycle Bin)
Other team members can work on files in a library. But what if you want to know if a file was edited by others? Learn how to set and manage alerts. (Why Alerts? Create an Alert, Select Delivery Method (Mail, SMS), Select the Type of Changes, Select Alert Frequency, Edit an Alert, Delete an Alert, A Word of Caution.)
Versioning is a helpful feature! No need to make copies of the file with "Version 1" "Version 2" etc. – and get lost in different copies of the file! (Why Versioning - Document Lifecycles, Version History, Check-Out and Check-In,)
SharePoint Libraries can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Start Sync, Navigate to Local Files, Start/Stop Syncing.)
When you are working with a SharePoint library collection and think other team members should also have access and you have the rights to do so, you can share your library with others. Learn how to invite others to work with you on a team site. (Who has Access? Invite Others)
You may wonder why there is a picture library when you can also store pictures in a document library. This video will show you the advantages.
Provide data to team members and organize them in Lists. (Add a New Element, Identify New Entries, Edit an Entry, Table View, Understanding Field Types, Export to Excel, Set Alerts, Recycle Bin)
The Team Calendar in SharePoint (Add an Event, Recurring Events, Connect with Outlook.)
Tasks in SharePoint helps you to manage your tasks, delegate tasks to others and see tasks others have created. (Add a Task, Set Priority, Set the Status, Sort and Filter List of Tasks, Add Task to Timeline.)
Learn why maintaining a discussion forum makes sense. (Start a Discussion, Answer to a Discussion, What's the difference to send an Email?)
Yammer is a company-wide social networking tool. Find out how Yammer can help you to create meaningful
interactions with colleagues and external people.
Get some first ideas about Yammers rich functionality. (Navigating Yammer, Access Elements using Profile, Edit Profile, Set Notifications, Follow People, Like, Reply to, Share, Answer. External People in Yammer, Yammer Inbox, Notifications)
In Office 365 you may already experience the power to work with groups. Yammer has also GROUPS. Find out the differences. (What are Groups in Yammer? Create a Group, Invite/Add Group Members, Group Settings, Add a Description, Public vs. Private Groups, Post a Message - Start a Conversation, Topics / Hashtags, Polls, Praise, Online Etiquette, Store a File vs. Working with OneDrive or SharePoint Sites, Edit Notes at the same Time.)
Imagine you just have a short question or a short information you want to share. This is where "Instant Messaging" comes into play. Find out when sending a mail is too much and a call is a disturbance. (Send an Instant Message. Presence Indicator)
Did you know that you can also communicate using Yammer with people outside of your organization? (Create an External Network, Invite Colleagues)
Delve helps you discover the information that's likely to be most interesting to you right now - across Office 365. Find information about people - and through people - and help others find you.
Find and discover documents through people you work with. (Delve Navigation, Delve Cards, File Previews, Storage Location, Open a file from Delve, Share Files (Mail, Delve, Yammer), Mark a Card as Favorite.)
Delve helps you to know more about the people you are working with - that will help you to work better together. (The People List, View Activity List, Profile Information (View, Edit), Profile Picture, About Privacy in Delve)
SONIC Performance Support is a leading provider of e-learning and performance support solutions. We proudly serve individuals, government agencies, schools and businesses of all sizes. SONIC Performance Support provides high-quality video training, that is used by well-known domestic and foreign companies. With video based training, you have a personal coach explaining and demonstrating the task at hand. You can stop the video, perform the task in the application, and rewind if you want to review.