Microsoft Office 365
- 6 hours on-demand video
- 5 downloadable resources
- Full lifetime access
- Access on mobile and TV
- Certificate of Completion
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- Make better use of the full functional variety Office 365 has to offer, and learn how to use them to your best advantage.
- Basic computer skills.
Without receiving the proper training, it’s not really possible to understand Office 365 and its entire scope of new functions.
Should one share files on OneDrive, or is it better through sites? What is Yammer? Skype for Business versus regular Skype – what’s the difference? How can Delve assist me in performing my work more efficiently? For example, users who don't receive training will likely continue sending emails with files attached, instead of simply sharing them and working simultaneously on them with others.
Office 365 is specifically designed to meet the needs of organizations of all sizes—sole proprietors, large and mid-sized businesses, government agencies and educational institutions—helping you save time and money, while freeing up valued resources.
Learn how to
- Access documents, email and shared calendars from anywhere, on any device
- Host online meetings with multi-party HD video conferencing and screen sharing
- Collaborate on documents with teammates, share reports with business partners
- This course is geared towards people who have never worked with Office 365 before, or who have yet to move beyond its more basic functions (e.g. sending emails).
Office 365 provides you with all the functions you need to improve cooperation within teams and work together on documents. We would like to show you how you can use Office 365 for your work.
Let's begin our journey into Microsoft Office 365. (Navigate in Office 365, Open Apps, Profile Picture, Help, Change the Theme, Settings (Password, Language, Start Page, Profile), Notifications, Pin Apps to the Navigation bar, Change Order of Tiles.)
The functions like automatic reply, signatures, out of office rules, are, of course, available in Office 365. (Automatic Replies, Reading Pane, Conversations, Working Offline, Inbox Rules, Signature)
Besides your email, the calendar is the feature you probably use most often.
You will likely recognize a lot of features from previous versions of the outlook calendar. But where are they? (Add a Room, All Day Meetings, Private Meetings, Recurring Meetings, Email Reminder, Add Participants, Check Attendee Status (Accepted/Declined), Attach a File, Check Calendar for upcoming Meetings, Schedule a Skype for Business Meeting.)
Office 365 supports you perfectly when it comes to teamwork. That means that you can easily share your calendar with others. (Share a Calendar, Manage Access Rights (Full Details, Editor, Delegate), Accept a Shared Calendar Invite, Color Codes, Privacy Settings, Mark Entries as Private)
You can make your work easier by regularly maintaining your contact data, saving the contacts you use most often as favorites, and by organizing contacts in distribution lists.
You reduce your workload when you keep your list of contacts up to date and organize them in your contact list and groups. (Contacts, Directory, Groups, Online Presence Indicator, Add User to Contacts, Add External Contacts, Contact Lists (Create, Manage, Delete), Import Contacts via CSV)
One of the biggest advantages of uploading files into OneDrive is the way you share files with others. (Sharing Status, Share a File, Invite People, Shared With, Level of Access (View/Edit), Customize Email Notice, Open Email Notification, Stop Sharing Options, Get a Link, Manage Access Rights for Links, Require Sign-In, Set Expiration Date, Sharing Folder, Folder "Shared with me", Check Sharing Status.)
OneDrive can be accessed from everywhere on any device as long as you have internet access – but what if you have no internet access? Learn how to sync files to your local drive. (Download vs. Sync Files, First Time Sync, OneDrive Sync Icon in Taskbar, Find the Folder on Local Drive, Start/Stop/Pause Syncronisation.)
First, get an overview of what is covered in this chapter. You will get to know Chris, your video trainer. He will explain all important features and functionalities in a step by step and easy-to-follow manner. At this point, it is important to understand that you can collaborate in Teams with people from your company, but also with people from outside your organization, like clients, vendors, and freelancers. All they need to join your team as a guest is an e-mail address - and it's for free! Easy, right? Let's get started!
Please download the handout "Top10 Keyboard Shortcuts". They are a convenient way to access the most important key features in Microsoft Teams. Generally, using keyboard shortcuts is the key to working efficiently with software applications. Simply put, it’s faster than executing commands with the mouse.
Make sure to validate your knowledge with our varied quiz at the end of the chapter.
Familiarize yourself with the user interface of teams to get an overview of the most important features, functions and buttons. Discover the functionality of the presence indicator, how to change your profile picture, what's in the settings menu and where to set up and test your technical equipment, e.g. microphone and webcam.
Furthermore you will discover the most important menu in Teams, including windows to follow and manage activities, chats, structural organization in teams and channels, meetings, and file management. Finally you will get to know the Help-Feature, that is useful to keep yourself updated and the store, where you can add more apps to Teams.
The Teams window is the main place in Microsoft Teams to organize your work more effectively. Think of the Teams window as your main control centre, that enables you to optimize your workflow. Discover its deeper structure with Channels and Tabs that helps you to save a lot of time and always keep the overview.
Once you are an owner or a member of a team, a multitude of different tasks usually arise quickly. Now channels and tabs come into play to provide structure within your teams. So you can arrange different tasks within a team and you never lose the overview again.
Tabs enable a whole range of helpful functions. For example, you can connect Microsoft Teams to other Office apps and even to external apps like websites, Facebook, Twitter, Google Analytics, Trello and many more. Discover the standard tabs 'Conversations', 'Files" and 'Wiki' and learn how to create your own tabs and what exactly you can do with them. You will love them!
While Team and Channel discussions are visible to all team members, conversations with small groups or an individual are conducted in a chat. Although we are constantly using some sort of chat or texting in our private lives, chat is a realively new concept in the business world. Let's embrace the chat world into our business lives, instead of using help desks or calling a colleague all the time. Explore how chat in Teams works in detail to fully understand its functionality, when to use it and when not to.
To keep track of activities in Teams, you can use the Activities tab. Basically, it's a steadily updating summary of all activities relevant to you - from the teams that you are a member of and the channels that you follow. Never miss a notification again. Be informed immediately when someone mentions you (let's say "@mentions" you), replies to you or likes one of your posts. And you can do even more. Discover clever filter functions to set the right amount of activity notifications.
Before, when someone organized a meeting, a meeting room and time were blocked out. Today, a meeting is becoming more and more virtual and spontaneous via video conferences. "Let's meet now" is the new approach. Discover how you can easily conduct video conferencing with Teams, including screen sharing.
Discover how you can easily share files and how you can integrate cloud services into your Teams environment to ensure fast and flexible access to your data. First, learn how you can find files by using the search bar or the 'Files' window. Then, Chris explains why downloading files and working on them locally is a thing of the past. Storing them in the cloud and sharing is the new norm. You will love it.
Your organization can set permissions for who can create or manage teams and whether or not guests are allowed. This video is for you when you have those access rights or if you want to take a look behind the scenes. Discover how you can create and edit teams and team permissions. You can add members, assign the owner role to one or to several members and edit the team settings, for example to edit the team's profile picture or member permissions. You will also learn how to create a code for members to join and finally how to manage the "fun stuff" like emoji, memes, GIFs, or stickers. Ready? Let's go!
You will be surprised how well Teams works on a mobile device. First, download the app from the app store. It is available for both, iOS and Android. You'll get helpful tips on dealing with Teams when you're traveling. Discover the different location of the important Teams window at the bottom of the screen and how you can chat, open files, schedule meetings and more.
After completing this chapter you and your colleagues are now prepared for a new level of teamwork. In addition, you are now better equipped for future updates and enhancements of Teams.
Please also download the handout "Additional Learning Material". This handout provides background information, additional topics, and tips for working effectively with Microsoft Teams. Deepen your knowledge and gain more insight into more complex features and future developments of Microsoft Teams.
Skype for Business is a great tool for presenting a PowerPoint presentation, having a video conference or even sharing your screen.
SharePoint is the central location for working in teams! Learn how to navigate in SharePoint and get the most out of the application!
Document libraries are for saving files. What is the difference between OneDrive or other storage options? A good question! This video will give the answer. (What is a Library? Create a Folder, Adding Files, Version, File Preview, Share Files, Delete a File or Folder, Recycle Bin)
Other team members can work on files in a library. But what if you want to know if a file was edited by others? Learn how to set and manage alerts. (Why Alerts? Create an Alert, Select Delivery Method (Mail, SMS), Select the Type of Changes, Select Alert Frequency, Edit an Alert, Delete an Alert, A Word of Caution.)
Yammer is a company-wide social networking tool. Find out how Yammer can help you to create meaningful
interactions with colleagues and external people.
In Office 365 you may already experience the power to work with groups. Yammer has also GROUPS. Find out the differences. (What are Groups in Yammer? Create a Group, Invite/Add Group Members, Group Settings, Add a Description, Public vs. Private Groups, Post a Message - Start a Conversation, Topics / Hashtags, Polls, Praise, Online Etiquette, Store a File vs. Working with OneDrive or SharePoint Sites, Edit Notes at the same Time.)