Mastering QuickBooks 2015 Made Easy Training Tutorial

Learn Introductory through Advanced material with this complete QuickBooks course. Video lessons & manuals included.
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  • Lectures 186
  • Length 13.5 hours
  • Skill Level All Levels
  • Languages English
  • Includes Lifetime access
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    Available on iOS and Android
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About This Course

Published 12/2014 English

Course Description

Learn QuickBooks Pro 2015 accounting software with this comprehensive course from TeachUcomp, Inc. Mastering QuickBooks Made Easy features 182 video lessons with over 9 hours of introductory through advanced instruction. Watch, listen and learn as your expert instructor guides you through each lesson step-by-step. During this media-rich learning experience, you will see each function performed just as if your instructor were there with you. Reinforce your learning with the text of our two printable classroom instruction manuals (Introductory and Advanced), additional images and practice exercises. You will learn how to set up a QuickBooks company file, pay employees and vendors, create custom reports, reconcile your accounts, use estimating, time tracking and much more. Whether you are completely new to QuickBooks or upgrading from an older version, this course will empower you with the knowledge and skills necessary to be a proficient user. We have incorporated years of classroom training experience and teaching techniques to develop an easy-to-use course that you can customize to meet your personal learning needs. Simply launch the easy-to-use interface, click to start a video lesson or open one of the manuals and you are on your way to mastering QuickBooks. This course also includes training material for versions prior to 2015, making an upgrade from earlier versions a breeze.

What are the requirements?

  • Basic knowledge of Windows

What am I going to get from this course?

  • Set up a QuickBooks Company File
  • Use QuickBooks Lists
  • Setup Sales Tax
  • Perform Inventory Functions
  • Processing Payments
  • Use Bank Accounts
  • Customize Forms
  • Estimating
  • Time Tracking
  • Manage Assets and Liabilities
  • Process Payroll
  • So much more!

What is the target audience?

  • Small Business Owners/Operators
  • Accountants
  • Bookkeepers
  • Anyone wanting to learn QuickBooks

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.

Curriculum

Section 1: Course Introduction
01:10

This lecture provides a brief summary of the topics covered throughout the course and offers suggestions for further reading and learning materials.

Section 2: The QuickBooks Environment
09:07

QuickBooks Pro displays the “Home” window when you open a company file. Starting in QuickBooks 2015, the Home window contains two tabs: “Home Page” and “Insights.” The content of the “Insights” tab is shown by default in QuickBooks 2015, but you can switch between the content of the two tabs by clicking their names shown on the tabs in the upper-left corner of the page. Learn this and more during this lecture.

01:48

In QuickBooks you have access to four main “Centers” called the “Customer Center,” the “Vendor Center,” the “Employee/Payroll Center,” and the “Report Center.” These centers allow you to perform many tasks associated with the topic of each center. Learn this and more during this lecture.

03:05

QuickBooks contains a Menu Bar at the top of the application window that lets you access all its commands and features. To perform a command, click a Menu Bar command category, like “File,” “Edit,” or “Lists,” to display a drop-down menu of sub-commands within the selected command category. Then click the desired sub-command to execute within the drop-down menu. Learn this and more during this lecture.

02:08

In QuickBooks, you enter information and perform tasks within many different windows. Unless you close the windows after using them, they remain open for ease of access. You can view a listing of the opened windows within QuickBooks to quickly switch between opened windows. This listing is called the “Open Windows” list. This feature allows you to quickly switch between opened windows without having to open and close them repeatedly while working. Learn this and more during this lecture.

02:28

Another tool that helps you complete the most common tasks in QuickBooks is the Icon Bar. The Icon Bar is located at the left side of the QuickBooks window by default. However, you can also place it at the top of the window, if you prefer. Note that changing its placement does impact some of its functionality in QuickBooks. The Icon Bar can also be hidden, if preferred. Learn this and more during this lecture.

02:51

You can customize the Icon Bar by adding and removing buttons. To do this, select “View| Customize Icon Bar…” from the Menu Bar to open the “Customize Icon Bar” window. All your current button choices are shown in the left window pane. Learn this and more during this lecture.

06:02

Although you do not have to be fluent in accounting terminology to understand QuickBooks, it is necessary to have a basic understanding of some accounting concepts prior to entering information into the program. The first concept to discuss is the “Chart of Accounts.” Learn this and more during this lecture.

01:25

Once you begin your business, you need to decide which bookkeeping method to use- “Cash” or “Accrual.” This will determine the method used to report income and expenses on your tax forms. Please check with your accountant, tax advisor, or the IRS, before choosing a bookkeeping method for tax purposes. Learn this and more during this lecture.

02:49

You also need to know how to measure your company’s profitability. Two very important reports that assist you in figuring this out are the Balance Sheet and the Profit and Loss Statement (also called an Income Statement). These are most often the reports that will be requested by banks and CPAs. Learn this and more during this lecture.

Section 3: Creating a QuickBooks Company
08:32

You can use the Express Start feature to create a new company file. This feature simplifies and segments the steps in the EasyStep Interview into more manageable sections, so you can get started with QuickBooks more quickly. When you first open QuickBooks, the option to create a company file using the Express Start feature is displayed in the “QuickBooks Setup” screen. Learn this and more during this lecture.

07:19

You can use the Express Start feature to create a new company file. This feature simplifies and segments the steps in the EasyStep Interview into more manageable sections, so you can get started with QuickBooks more quickly. When you first open QuickBooks, the option to create a company file using the Express Start feature is displayed in the “QuickBooks Setup” screen. Learn this and more during this lecture.

14:10

In QuickBooks, you can also use the EasyStep Interview to create a company file. You complete the EasyStep Interview by entering information into different screens shown within the Interview. After entering information into a screen, you click the “Next >” button to proceed to the next screen and repeat the process. After answering all questions within all screens, you can click the “Go To Setup” button to start using QuickBooks. Learn this and more during this lecture.

00:56

You can leave the EasyStep Interview at any point after you have saved the company file by clicking the “Leave…” button in the lower left corner of the EasyStep Interview. When you return at a later point to continue filling out the EasyStep Interview (which can be a lengthy process), just opening the company file will automatically return you to the point at which you left off in the EasyStep Interview. Learn this and more during this lecture.

05:29

You should always backup your data to prevent data loss. You must be in single-user mode to do this. QuickBooks recommends you backup your files daily. That way, if the data in your company file becomes corrupted or lost, you can restore a copy of the file from a backup. To make your company file current again after restoring the file, you need to re-enter all transactions from the date you created the backup file to the current date. Learn this and more during this lecture.

04:27

If you corrupt your company’s data file and need to restore the data from a local backup copy, you can- as long as you created local backup copies. You must, however, be in single-user mode to do this. When you restore your company file, you overwrite your corrupted company data with the data that you saved when you created the local backup copy. Learn this and more during this lecture.

05:26

QuickBooks lets you create user accounts and passwords for the individuals that will access your company file. You can decide which types of activities users can perform and what areas of the application they can access. You can set up users by selecting “Company| Set Up Users and Passwords| Set Up Users…” from the Menu Bar. That will open the “User List” dialog box. Learn this and more during this lecture.

01:23

Some activities, like creating a backup file or restoring a company file, require that you open QuickBooks in single-user mode. You must make sure all other users of the application are logged off before you switch user modes. Learn this and more during this lecture.

00:15

To close your company file, select “File| Close Company” from the Menu Bar. Learn this and more during this lecture.

00:57

To open a company file in QuickBooks, you can select “File| Open or Restore Company…” from the Menu Bar. Alternately, if the “No Company Open” dialog box is showing onscreen, you can click the “Open or restore an existing company” button to launch the same dialog box. Learn this and more during this lecture.

Section 4: Using Lists
01:17

In QuickBooks, you store much of the information for your company file in lists. In QuickBooks you keep lists for all of your vendors, customers, inventory items, and accounts. They are there so you will not need to retype information you use frequently every time you want to place it into a form. Learn this and more during this lecture.

10:08

One of the most important lists in QuickBooks is the chart of accounts. You can open this list by selecting “Lists| Chart of Accounts” from the Menu Bar. The chart of accounts lists all the accounts within your company file. These accounts track all incoming and outgoing money, and tell you how much you currently own and owe. Learn this and more during this lecture.

12:48

You can perform all activities associated with your customers through the Customer Center. While there are many features available in the Customer Center, one of the most important parts of it is the “Customers & Jobs” list. This list is where you can add, edit, and display all of your customer’s information as well as information for any jobs that you create for each customer, if you use the “Jobs” features in QuickBooks. Learn this and more during this lecture.

08:26

If you are using QuickBooks to handle payroll and indicated that you have employees during the EasyStep Interview, you can later setup payroll for your company file and then enter employees into the Employees tab in the Employee Center. The Employee Center allows you to handle all transactions that involve your employees and payroll. Learn this and more during this lecture.

09:23

You keep information about the companies and people from whom you purchase goods or services in the Vendors tab within the Vendor Center. In QuickBooks, you keep parts supply vendors, utility companies, subcontractors and more within this list. The list of vendors tends to be one of the larger lists you maintain. Learn this and more during this lecture.

05:28

You can add your own customized fields to the “Customers & Jobs,” “Vendors,” “Employees,” and “Item” lists in QuickBooks. This allows you to create fields that will appear for each record in a list and lets you track information specific to your particular business. Learn this and more during this lecture.

03:15

You can sort information in QuickBooks lists manually or automatically. To manually sort items within a list, click and drag the small diamond at the left side of any list entry and drop it into a new location within the list. However, it is important to note you cannot manually arrange list items when automatic sorting is applied to a list. Learn this and more during this lecture.

02:00

In QuickBooks lists, you can only delete list items if you have not used them in any transactions. If you try to delete a list item that has been used in a transaction, QuickBooks will warn you that the item cannot be deleted. If you don’t want to use a list item but you can’t delete it, you can make it inactive, instead, to hide its display by default within the list. Learn this and more during this lecture.

00:55

To print a list, open the list to print and click the button in the lower left corner of the list. From the pop-up menu that appears, select “Print List.” Learn this and more during this lecture.

01:09

Although there is no specific “Rename” command within the QuickBooks lists, to rename a list item you simply open the “Edit [list item]” window for the selected item from the desired list. Then type a new name for the entry into the “Name” field at the very top of the window, and the entry will adopt the new name after you click the “OK” or “Save & Close” buttons to save your changes. Learn this and more during this lecture.

03:16

A feature that can improve the speed of company file creation is the ability to copy and paste data into lists within QuickBooks from Microsoft Excel. You can copy and paste data from an Excel worksheet into the “Customers,” “Vendors,” “Service Items,” “Inventory Part,” and “Non-inventory Part” lists. Learn this and more during this lecture.

Section 5: Setting Up Sales Tax
03:46

Collecting and paying sales tax can be complicated for some companies. For example, a company may have to collect and pay more than one sales tax. Many companies have a mix of taxable and non-taxable products and services to sell, and many also have some customers that are taxable while other customers are not. Learn this and more during this lecture.

01:08

The first thing to do when setting up QuickBooks to collect sales tax is create the agencies for whom you collect sales taxes, and to whom you pay the sales taxes collected, as vendors within the Vendors List. This allows you to remit checks for the sales taxes collected to the selected vendors within QuickBooks when the time comes for you to pay sales tax. Learn this and more during this lecture.

03:08

After creating the vendor records to indicate the agencies for whom you are collecting sales taxes, you then create the actual sales tax rates within the QuickBooks Item List. You can open the Item List by selecting “Lists| Item List” from the Menu Bar. Learn this and more during this lecture.

02:33

If you have to collect a combination of sales taxes that you reportseparately, like a county sales tax and a city sales tax, you don’t want to possibly confuse customers by itemizing the individual sales taxes you collect as separate line items within your sales forms. Many customers may mistakenly assume they are being taxed twice. Learn this and more during this lecture.

02:11

You should inspect your sales tax preferences within QuickBooks before you begin collecting sales taxes through your sales forms, in case you need to modify any of the default settings. To do this, select “Edit| Preferences…” from the Menu Bar to open the “Preferences” dialog box. In the scroll box at the left side of this screen, click the “Sales Tax” icon and then click the “Company Preferences” tab that appears to the right to set your company defaults for sales tax. Learn this and more during this lecture.

01:49

To collect sales taxes in QuickBooks, you must indicate who and what gets taxed within your company file. So, in the Customer:Joblist, enter which customers are taxable and non-taxable on the “Sales Tax Settings” tab within the “New Customer” or “Edit Customer” windows. On this tab, select the default tax code for the customer from the “Tax Code” drop-down by choosing either “Tax” for taxable customers or “Non” for non-taxable customers. Learn this and more during this lecture.

Section 6: Setting Up Inventory Items
02:13

For many companies, inventory is enabled if you create your company file using the “EasyStep Interview.” However, if you did not enable inventory when you created your company file, you can enable it at a later point in time. Learn this and more during this lecture.

04:19

You can set up “Inventory Part” items within the Item List to create items for which you want to track the quantity and value in QuickBooks. You cannot show inventory value for a manufacturing company, or where the inventory value is changed as it goes through a process, as it is simply too complex for QuickBooks to compute. Learn this and more during this lecture.

03:40

After entering inventory parts into the Item list, you need to order the items to keep your inventory parts stocked. While QuickBooks doesn’t require you to use purchase orders, it is recommended. If you use purchase orders, you can see what items you have ordered and when they are due to be received. Learn this and more during this lecture.

03:11

After creating and submitting a purchase order to a vendor, you will either receive the inventory parts you ordered along with a bill for those parts, or you will receive the inventory ordered while the bill for the inventory arrives separately. In QuickBooks, you must receive the inventory ordered to sell the inventory. Learn this and more during this lecture.

02:40

When you receive inventory items from a purchase order, you have to enter the items into inventory to sell them within your sales forms. Sometimes you receive these items without a corresponding bill. In this case, you create an item receipt that you can later match to the vendor bill when it finally arrives. Learn this and more during this lecture.

02:00

When the vendor bill for items already received finally arrives, you must match the vendor bill to the item receipt that was created for those items when you received them. To do this, select “Vendors| Enter Bill for Received Items” from the Menu Bar to open the “Select Item Receipt” window. Learn this and more during this lecture.

02:04

When you have loss, spoilage, or send out samples of your products, you need to manually adjust your inventory levels. QuickBooks allows you to do this in the “Adjust Quantity/Value on Hand” window. To view this window, select “Vendors| Inventory Activities| Adjust Quantity/Value on Hand” from the Menu Bar. Learn this and more during this lecture.

Section 7: Setting Up Other Items
02:24

You can set up “Service” items in the Item List for services you provide. This helps you avoid repeatedly typing line item information into sales forms. Like all items, you create “Service” items by first opening the “Item List.” To create a new “Service” item, click the “Item” button in the lower left corner of the list window and select the “New” command. In the “New Item” window, select “Service” from the “Type” drop-down. Learn this and more during this lecture.

02:34

You can create “Non-inventory Parts” in the Item List for items that are bought and/or sold, but nottracked as “inventory parts.” QuickBooks tracks neither the quantity on hand nor the value of “non-inventory part” items. Learn this and more during this lecture.

02:24

You can set up “Other Charge” items within the Item List. An “Other Charge” item can be used to collect amounts for things such as freight charges or photocopying charges in a sales form. You could also use it to collect membership dues or assess some other type of miscellaneous fee in a sales form. Learn this and more during this lecture.

01:17

You can set up “Subtotal” items in the Item List. A subtotal will total all the items within an invoice or sales receipt up to the last subtotal entered, if one was entered. This is useful for totaling all of the previous line items within an invoice before applying a discount to the subtotal amount. Learn this and more during this lecture.

02:41

You can create “Groups” in the Item List for items you may purchase individually, but want to display as a single line item in a sales form. For instance, if you sold gravel by the ton and also assessed a service charge for the delivery, you could create both the gravel (a “non-inventory part”) and the service charge (an “other charge”), and then create a “Group” (like “Gravel Delivery”) that consists of gravel and the delivery charge. That lets you show a single line item in the invoice, instead of two separate line items. Learn this and more during this lecture.

02:46

You can create “Discount” items in the Item List to discount the line item that was entered immediately above the “Discount” line item within a sales form. If you create a discount and use it in an invoice, it applies the discount to the line item amount directly above it- but not to any other line items previously entered. Therefore, this item is often used in conjunction with the “Subtotal” item in sales forms. Learn this and more during this lecture.

02:16

You can create “Payments” in the Item List to subtract the amount of a customer payment from the total amount shown in an invoice when creating an invoice. You need a payment item when you receive a partial payment you need to apply to an invoice at, or before, the time you create the invoice. Learn this and more during this lecture.

02:36

While you can always edit an item’s price in the Item List by opening the “Edit Item” window and directly changing the price in that window, you can also change the price of multiple items in the Item List simultaneously. To do that, select “Customers| Change Item Prices” from the Menu Bar to open the “Change Item Prices” window. Learn this and more during this lecture.

Section 8: Basic Sales
01:06

When you sell anything for your company, you have to fill out one of the sales forms in QuickBooks. The sales form you use depends on whether you expect payment in the future or at the time of the sale. If you expect to be paid in the future, you fill out an invoice for the sale. Later on, you will match the customer payment you receive to the associated invoice. Learn this and more during this lecture.

03:39

When a customer agrees to make a purchase for which payment will be made at a later point in time, you enter the sale into an invoice. The invoice lists the customer’s information, along with an itemized list of how much that customer owes for the goods or services purchased. Learn this and more during this lecture.

07:20

You can also easily create batch invoices to give multiple, selected customers an invoice for the same products or services. Before you create batch invoices, however, you should be sure you have the customer’s information recorded correctly within the “Customers & Jobs” list in the Customer Center. QuickBooks uses the customer information you have entered to “fill-in” the specific information for each customer when it creates the invoices. Learn this and more during this lecture.

03:56

If taking payment from the customer at the time of sale for a purchase they have made, you enter the transaction into a sales receipt. You can create a sales receipt by selecting “Customers| Enter Sales Receipts” from the Menu Bar. In the “Enter Sales Receipts” screen, you enter information in much the same way that you do within an invoice. Also, as with invoices, you can select which sales receipt template to use by choosing one from the “Template” drop-down available in the upper right corner of the form. Learn this and more during this lecture.

01:59

To find any transaction form at a later point in time, you can use the “Find” feature of QuickBooks to locate it. To find an invoice, or any other type of transaction, open the associated form for which you want to search. Using the example of finding an invoice, you would open the “Create Invoices” window. Learn this and more during this lecture.

00:28

To see how the currently opened sales form will look when printed, click the drop-down arrow below the “Print” button in the “Main” tab of the Ribbon at the top of the sales form and select the “Preview” command from the drop-down menu to show the print preview of the sales form. Learn this and more during this lecture.

00:31

To print invoices or sales receipts, open the form that contains the information you want to print and click the “Print” button in the “Main” tab of the Ribbon at the top of the invoice to open the “Print” dialog box, where you can set the printing parameters. Learn this and more during this lecture.

Section 9: Using Price Levels
04:34

Sometimes businesses want to vary an item’s price when selling the item to different customer types. For instance, you may charge different rates to residential customers versus commercial customers. You can associate price levels with specific customers so each time you create a sales form for that customer, QuickBooks will use the appropriate price level when calculating rates and amounts for line items within sales forms for the selected customer. Learn this and more during this lecture.

Section 10: Creating Billing Statements
02:00

You can set the default preferences for finance charges assessed in customer statements within the “Preferences” window in QuickBooks. To do this, select “Edit| Preferences…” from the Menu Bar to open the “Preferences” window where you can set the default behaviors of the currently opened company file. Learn this and more during this lecture.

01:38

Entering statement charges is the first step in preparing billing statements for customers. This can be an effective way to collect customer charges over a period of time for certain types of businesses that do not need to send out an invoice for each charge assessed to a customer. With statement charges, you simply enter the charges directly into each customer’s “accounts receivable” register as they are accrued. Learn this and more during this lecture.

04:39

A QuickBooks statement prints information already recorded by statement charges and other receivables transactions. Therefore, you can’t edit the statement’s information directly within the statement window. A typical statement covers a time period and shows the customer’s previous balance, new charges, payments or credits you’ve received and applied to the account, and the new balance for the customer during the period specified. Learn this and more during this lecture.

Section 11: Payment Processing
03:32

If receiving payment at the time of sale, you fill out a sales receipt to record the customer payment. When you invoice a customer and receive payment on that invoice at a later point in time, you enter the payment into the QuickBooks “Receive Payments” window. This allows you to match customer payments to customer invoices. To open this window, select “Customers| Receive Payments” from the Menu Bar. Learn this and more during this lecture.

01:59

If entering a partial customer payment, begin by selecting “Customers| Receive Payments” from the Menu Bar to open the “Receive Payments” window. Select the name of the customer or customer:job from the “Received From” drop-down. Enter the partial payment date, amount, and payment method at the top of this window, just as when accepting a full payment. Unpaid invoices will appear at the bottom of the window. Learn this and more during this lecture.

02:02

You can also apply a single payment amount from a customer to multiple outstanding invoices for that customer by placing a checkmark in the checkmark column that appears to the left of the invoices against which you want to apply the cumulative payment amount received, until the total payment has been distributed to the correct invoices. Learn this and more during this lecture.

01:38

If the customer pays you more than is due, you can enter the entire amount received into the “Receive Payments” window. The amount left over after you have applied the entire amount to outstanding invoices will be shown in the “Overpayment” area at the bottom left corner of the “Receive Payments” window. You can then select an option button shown in this area to indicate what you want QuickBooks to do with this overpayment. Learn this and more during this lecture.

00:57

Just as when you receive an overpayment, if a customer gives you a down payment or prepayment which you want to take and then invoice them at a later date, you can enter the entire payment received for the customer or customer:job into the “Receive Payments” window. Learn this and more during this lecture.

02:47

When a customer overpays you, or gives you a down payment or prepayment, you record the amount received in the “Receive Payments” window. Doing this creates a credit for the customer or customer:job specified. Later on, after you have created an invoice for the specific customer or customer:job, you can return to the “Receive Payments” window to apply the customer’s existing credit. Learn this and more during this lecture.

03:40

When you receive funds from customers in the “Receive Payments” window and place the funds into the “Undeposited Funds” asset account, QuickBooks tracks that money until it is actually deposited into the bank. Learn this and more during this lecture.

03:06

QuickBooks 2015:2014 has an easy way to handle bounced checks received from customers as payments against invoices or received as payment within sales receipts. This feature will mark the previously paid invoice or sales receipt as “Unpaid,” remove the funds received from your bank account, allow you to enter any bank service fees assessed by your bank, and also create a new invoice for these fees that you can give to the customer who bounced the check. This is a terrific feature that allows you to easily deal with a situation that often caused many headaches when it occurred. Learn this and more during this lecture.

Section 12: Handling Refunds
01:46

You can easily refund a customer’s purchase if they return merchandise by creating a credit memo and then issuing a refund check. To do this, first create a credit memo for the return. After creating the credit memo, then create a refund check for the amount of the credit memo to refund the customer. Learn this and more during this lecture.

03:13

If a customer overpays an invoice or statement, or gives you a down payment or prepayment, you create a credit for that customer when you enter the payment into the “Receive Payments” window. Later on, if the customer requests that you send the amount back, or cancels the order, you can issue a refund check on the credit for the payment that you accepted. Learn this and more during this lecture.

Section 13: Entering and Paying Bills
01:18

You can set the bill payment preferences before using the Accounts Payable features of QuickBooks by selecting “Edit| Preferences…” from the Menu Bar to open the “Preferences” window. Click the “Bills” icon at the left side of the “Preferences” window and then click the “Company Preferences” tab that appears at the right side of the window to view and set the default billing preferences. Learn this and more during this lecture.

03:23

You should always enter bills into QuickBooks as soon as you receive them. To enter a bill, select “Vendors| Enter Bills” from the Menu Bar to open the “Enter Bills” window. The top half of the “Enter Bills” window is where you enter the bill information. The bottom half of the window is where you assign the bill amount to different expense accounts, or list the inventory items purchased. Learn this and more during this lecture.

04:10

To pay bills you have entered, open the “Pay Bills” window by selecting “Vendors| Pay Bills” from the Menu Bar. At the top of the “Pay Bills” window, select either the option button to show bills “Due on or before” a date you select or to “Show all bills.” Place a checkmark in front of the bill or bills to pay by clicking within the column to the left of those bills. QuickBooks will place the amount to pay for each bill selected into the rightmost “Amt. To Pay” column. Learn this and more during this lecture.

01:19

If you take advantage of discounts for early bill payment offered by some vendors, you can record the discounts directly in the “Pay Bills” window when you pay the bills by the date specified by your vendor’s terms. This allows you to let QuickBooks track the discount amounts. Learn this and more during this lecture.

01:20

If you receive a credit from a vendor that you want to enter and later use against the next bill you receive from them, you can easily do that in QuickBooks. To enter the vendor credit, open the “Enter Bills” window by selecting “Vendors| Enter Bills” from the Menu Bar. Select the option button for “Credit” at the top of the “Enter Bills” window. The word “Credit” should appear in the top of the form. Learn this and more during this lecture.

01:19

If you’ve received a credit from a vendor and entered it into QuickBooks, you can use it on the next payment you make to that vendor. You can manually take this credit as you pay the next bill in the “Pay Bills” window, if you do not have QuickBooks set to automatically apply discounts and credits. Learn this and more during this lecture.

Section 14: Using Bank Accounts
02:14

You can enter checks directly into the checking account register rather than through the “Write Checks” window, if you prefer. This doesn’t allow you to see how the check will appear if printed, but it may seem familiar to you since it looks like a typical checkbook register. Learn this and more during this lecture.

03:17

In QuickBooks you can enter checks directly into the QuickBooks “Write Checks” window. When you enter a check into this form, you can see address information and easily allocate the check’s amount between multiple accounts, if necessary, at the bottom of the “Write Checks” window. This form also corresponds to the “check” entries made in the register for the selected checking account. Learn this and more during this lecture.

01:22

If you don’t use purchase orders to acquire inventory item parts you sell to customers, you can write a check to purchase inventory items, instead. To write a check for “Inventory Part” items you have created in your “Item List,” select “Banking| Write Checks” from the Menu Bar to display the “Write Checks” window. Learn this and more during this lecture.

06:39

You can click the “Print Later” checkbox that appears in the “Main” tab of the Ribbon at the top of the “Write Checks” window to save it and print it later. To print your checks later, open the “Write Checks” window by selecting “Banking| Write Checks” from the Menu Bar. Learn this and more during this lecture.

00:54

You can easily transfer money between accounts within QuickBooks by using the “Transfer Funds Between Accounts” window. You can access this window by selecting “Banking| Transfer Funds” from the Menu Bar. Learn this and more during this lecture.

05:04

Reconciling is the process of ensuring that your checking account record in QuickBooks matches the bank statement for the account. Reconciling your checking account is a very good habit because it allows you to spot bank errors and avoid overdraft fees. When reconciling accounts, the goal is to make the bank statement and your account balance within QuickBooks match. Learn this and more during this lecture.

00:54

You can void a check that you have created, if necessary. To void a check, open the check you would like to void and display it in the “Write Checks” window. Then, select “Edit| Void Check” from the Menu Bar to void the check displayed in the “Write Checks” window. When you click either the “Save” button in the “Main” tab of the Ribbon at the top of the “Write Checks” window or click the “Save & Close” button at the bottom of the window to save the changes to the check, QuickBooks may offer to create two journal entries to maintain the accuracy of your financial reports and account balances. Learn this and more during this lecture.

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Instructor Biography

TeachUcomp, Inc., Quality Software Training

Founded in 2001, TeachUcomp, Inc. began as a licensed software training center in Holt, Michigan - providing instructor-led, classroom-style instruction in over 85 different classes, including Microsoft Office, QuickBooks, Peachtree and web design, teaching staff at organizations such as the American Red Cross, Public School Systems and the Small Business Association.

At TeachUcomp, Inc., we realize that small business software can be confusing, to say the least. However, finding quality training can be a challenge. TeachUcomp, Inc. has changed all that. As the industry leader in training small business software, TeachUcomp, Inc. has revolutionized computer training and will teach you the skills to become a powerful and proficient user.

In 2002, responding to the demand for high-quality training materials that provide more flexibility than classroom training, TeachUcomp, Inc. launched our first product - Mastering QuickBooks Made Easy. The enormous success of our first tutorial led to an ever-expanding product line. TeachUcomp, Inc. now proudly serves customers in over 80 different countries world-wide including individuals, small businesses, non-profits and many others. Clients include the Transportation Security Administration, NASA, Smithsonian Institution, University of Michigan, Merrill Lynch, Sprint, U.S. Army, Oracle Corporation, Hewlett-Packard and the U.S. Senate.

Our full-time staff of software training professionals have developed a product line that is the perfect solution for busy individuals. Our comprehensive tutorials cover all of the same material as our classroom trainings. Broken into individual lessons, you can target your training to meet your needs - choosing just the lessons you want (and having the option to watch them all if you like). Our tutorials are also incredibly easy to use.

You will listen and watch as our expert instructors walk you through each lesson step-by-step. Our tutorials also feature the same instruction manuals (in PDF) that our classroom students receive - and include practice exercises and keyboard shortcuts. You will see each function performed just as if the instructor were at your computer. After the lesson has finished, you then "toggle" into the application and practice what you've learned - making it the most effective interactive training solution to learn on your own.

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