Mastering Microsoft Outlook 2016 Made Easy Training Tutorial
4.3 (25 ratings)
Instead of using a simple lifetime average, Udemy calculates a course's star rating by considering a number of different factors such as the number of ratings, the age of ratings, and the likelihood of fraudulent ratings.
141 students enrolled
Wishlisted Wishlist

Please confirm that you want to add Mastering Microsoft Outlook 2016 Made Easy Training Tutorial to your Wishlist.

Add to Wishlist

Mastering Microsoft Outlook 2016 Made Easy Training Tutorial

Learn Outlook 2016 the Easy Way
4.3 (25 ratings)
Instead of using a simple lifetime average, Udemy calculates a course's star rating by considering a number of different factors such as the number of ratings, the age of ratings, and the likelihood of fraudulent ratings.
141 students enrolled
Last updated 3/2016
English
Current price: $10 Original price: $20 Discount: 50% off
1 day left at this price!
30-Day Money-Back Guarantee
Includes:
  • 3 hours on-demand video
  • 2 Supplemental Resources
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
Have a coupon?
What Will I Learn?
Create and send email
Make and manage contacts
Use the Calendar
Create and edit tasks
Learn how to use Groups
Discover Advanced Outlook settings
View Curriculum
Requirements
  • Basic knowledge of Windows
Description

Learn Microsoft Outlook 2016 and 2013 with this comprehensive course from TeachUcomp, Inc. Mastering Outlook Made Easy features 99 video lessons with over 4 hours of introductory through advanced instruction. Watch, listen and learn as your expert instructor guides you through each lesson step-by-step. During this media-rich learning experience, you will see each function performed just as if your instructor were there with you. Reinforce your learning with the text of our two printable classroom instruction manuals (Introductory and Advanced), additional images and practice exercises. You will learn all about email, tasks, effective use of the journal and calendar, advanced mailbox options and much more.

Whether you are completely new to Outlook or upgrading from an older version, this course will empower you with the knowledge and skills necessary to be a proficient user. We have incorporated years of classroom training experience and teaching techniques to develop an easy-to-use course that you can customize to meet your personal learning needs. Simply launch the easy-to-use interface, click to start a video lesson or open one of the manuals and you are on your way to mastering Outlook.

Who is the target audience?
  • Office Staff
  • Professionals
  • Receptionists
  • Secretaries
  • Anyone wanting to learn Microsoft Outlook
Students Who Viewed This Course Also Viewed
Curriculum For This Course
Expand All 101 Lectures Collapse All 101 Lectures 03:04:40
+
Course Introduction
1 Lecture 01:24
This lecture provides a brief summary of the topics covered throughout the course and offers suggestions for further reading and learning materials.
Preview 01:24
+
Getting Acquainted with Outlook
7 Lectures 15:04

Welcome to the Outlook environment. The layout of the elements within the Outlook program has been streamlined and simplified so that the program will be intuitive and easy to use whether you are new to Outlook or simply upgrading from a previous version. Outlook incorporates an easy-to-use Ribbon at the top of the application environment that allows you to perform the tasks within the various sections of the program. Learn this and more during this lecture.

The Outlook Environment
01:52

The Title Bar is the bar that runs across the very top of the screen. The “Quick Access Toolbar” appears at the far left end of the Title Bar. By default, you will find two buttons shown here: “Send and Receive All” and “Undo.” You can add and remove buttons to customize the appearance of the Quick Access Toolbar, which we will examine in a separate lecture within this section. Learn this and more during this lecture.

The Title Bar
01:41

The Ribbon is used to perform tasks on the items and folders within all areas of the Outlook program. The Ribbon is divided into named tabs of command button groups. You can click on a tab name to see the command button groups that are available within that tab. Within each command button group are the buttons, drop-downs, spinner boxes, and other selection items that you use to perform tasks. Learn this and more during this lecture.

The Ribbon
01:28

You will see the Quick Access toolbar above the Ribbon, by default. You can easily add buttons to this toolbar for the functions that you use most. Learn this and more during this lecture.

The Quick Access Toolbar
02:03

Due to the increased use of tablets, touchscreen computers and smartphones, Outlook was redesigned for 2013 with a new mode to allow for easier access to the buttons and other commands within the Ribbon and Quick Access toolbar. This is called Touch mode. Learn this and more during this lecture.

Touch Mode
01:14

In Outlook, you can navigate to the folders in your account and display their contents using the Navigation Bar. The Navigation Bar was called the “Navigation Pane” in older versions of Outlook. The Navigation Bar appears at the bottom of the Outlook window and displays the categories of Outlook items, such as “Mail,” “Calendar” and “People, for example. When you click on a category button, the items within that category will then display in the Folder Pane at the far left side of the Outlook window. Learn this and more during this lecture.

The Navigation Bar, Folder Pane, Reading Pane, and To-Do Bar
03:32

New for Outlook 2016 is the “Tell me” bar, located to the right of the last tab in the Ribbon. Enter what you want to do in the “Tell me” bar to see relevant commands, command locations, suggestions and “Recently Used” commands. This new addition makes Outlook an even more useful and efficient application. Learn this and more during this lecture.

What’s New in Outlook 2016
03:14
+
Making Contacts
10 Lectures 20:22
A contact is someone important to your business or personal life that you want to keep in contact with using Outlook. The “People” folder in Outlook is the same as an electronic Rolodex or address book. The “People” folder was previously called “Contacts.” The People folder will store your contacts in a “Contacts” folder. You will use this folder to keep information about your business and personal contacts. Learn this and more during this lecture.
Preview 02:11

To create your own customized views of the Contacts folder, click the “More” drop-down button within the “Current View” button group on the “Home” tab of the Ribbon, when viewing the “Contacts” folder. Then, select the “Manage Views…” command from the drop-down menu that appears. Learn this and more during this lecture.

Preview 07:43

To add a new contact to the People folder, you must first open the People folder. Then click the “New Contact” button in the “New” group on the “Home” tab in the Ribbon. You can also double-click in the blank space inside the Contacts list in the Inbox pane in the center of the screen. Learn this and more during this lecture.

Creating Contacts
01:54

You can select a single contact when viewing the Contacts folder by giving a single click to the contact’s entry. That will select the contact in the view. You will notice the entry has become highlighted to indicate that it is selected. Learn this and more during this lecture.

Basic Contact Management
02:29

With Outlook, you can print a hard copy of your contact list. You can choose to print only selected contacts or the entire Contacts folder. If you want to print only specific contacts, you will need to select the contacts to print by selecting them within the “Contacts” folder first. Learn this and more during this lecture.

Printing Contacts
01:05

Outlook allows you to create a contact group within your Contacts folder that lets you email several contacts at once. Contact groups are handy for sending emails only to a selected group of people in your Contacts folder. Learn this and more during this lecture.

Creating Contact Groups
01:32

You can associate contacts with a specific category to help you in sorting and searching for your contacts when your contact folder becomes cluttered with multiple contacts. To do this, you will need to select the contact or contacts that you would like to categorize by color within the “Contacts” folder. Then click the “Categorize” button in the “Tags” button group on the “Home” tab in the Ribbon. Learn this and more during this lecture.

Categorizing Contacts
01:22

After you have multiple entries in your contacts folder, you may find that it is becoming increasingly difficult to locate your contacts. In this case, you can use the “Search” feature of Outlook to speed up finding your contacts. Learn this and more during this lecture.

Searching for Contacts
00:42

In order to benefit from this feature, you should have the ability to make phone calls through your computer. This may require a modem and additional assistance from your IT department to configure the phone calls. Learn this and more during this lecture.

Calling Contacts
00:51

If you want to use the internet to look up the address of a contact, you must first make sure that you have entered a mailing address for the contact. Learn this and more during this lecture.

Mapping a Contact’s Address
00:33
+
Email
15 Lectures 28:12

Email allows you to communicate with people within your organization and around the world if you are connected to the Internet. Email also provides a convenient way of sending information to people in different time zones, as there is no need to worry about the time difference. The person will receive your message when they next login to their email account. Learn this and more during this lecture.

Using the Inbox
03:50

You can switch the view of your Inbox to organize your email in a way that better suits your individual needs. Learn this and more during this lecture.

Changing the Inbox View
00:52

Flagging a message for yourself will create a “To-Do” item that reminds you to follow up on the message. Once you complete the task, you can mark the message as completed and clear the flag. When you flag a message, Outlook will place a little flag next to the messages that require some type of follow-up, and will specify any action required to complete the follow-up. Learn this and more during this lecture.

Message Flags
02:37

After you have multiple messages in your “Inbox” folder or any mail folder, you may find that it is becoming increasingly difficult to locate specific messages. In this case, you can use the “Instant Search” feature of Outlook to speed up finding your messages. Learn this and more during this lecture.

Searching for Messages
00:47

When you want to send an email message to someone, you can do it from your Mail folder. To do this, click “Mail” in the Navigation Bar. Click the “New Email” button in the “New” group on the “Home” tab of the Ribbon. Alternatively, you can also press the “Ctrl” + “N” keys on your keyboard. Doing either of the actions will create a new blank message and display it in a new “Message” window. Learn this and more during this lecture.

Creating, Addressing, and Sending Messages
01:58

You should check for spelling errors in your email before you send it. To spell check a message prior to sending it, click into the message text area that you want to spell check. Click the “Spelling & Grammar” button in the “Proofing” group on the “Review” tab in the Ribbon. This will begin the spell checker for the body of the message. Learn this and more during this lecture.

Checking Message Spelling
02:07

You may want to change the settings of an individual email that you will send, prior to sending the email. To do this, in the “Message” window click the “Options” tab in the Ribbon, and then click the dialog box launcher button in the lower right corner of the “More Options” group. This will open the “Properties” dialog box. Learn this and more during this lecture.

Setting Message Options
02:05

To apply formatting to the text within an email message, click the “Format Text” tab in the Ribbon of any message window. You can then select the text that you want to change and then apply the formatting, or you can set up your formatting options prior to typing the message. This will allow any text you enter to have the formatting you selected. Learn this and more during this lecture.

Formatting Messages
01:43

With Outlook, you can create signatures and insert them into your email. To do this, on the “Message” tab of the “Message” creation window, click the “Signature” button in the “Include” button group. If you have already created a signature, select the name of the signature file to insert from the drop-down menu. Learn this and more during this lecture.

Preview 02:10

To reply to a message you have received, select the message and double-click it to open it in a stand alone window or single click the email in the Inbox pane to open it in the Reading Pane. If the message is open in the Reading Pane, click the “Reply” button in the “Respond” group on the “Home” tab in the Ribbon. Learn this and more during this lecture.

Replying to Messages
01:02

When you forward a message, you are actually sending a copy of the message that you received to another recipient. First, you will need to select the message that you want to forward from the Inbox folder. Click the “Forward” button in the “Respond” group on the “Home” tab in the Ribbon. Learn this and more during this lecture.

Forwarding Messages
00:36

Sometimes you will need to send a person a file that is not a message. Any time that you want to send a person an electronic copy of a file, you must send it as an attachment. Learn this and more during this lecture.
Sending Attachments
02:01

You can use Outlook 2016 to share files saved on your OneDrive cloud storage account. This is a helpful feature, as you are sending a link to the file and not the actual file itself. This will save space in your email messages and does not require recipients to download the file to view or edit it. Learn this and more during this lecture.

Preview 01:58

You should never open attachments you have received from email addresses that you do not know. Attachments can contain computer viruses. Outlook helps to prevent viruses from infecting your computer by removing any possibly suspicious attachments from an email. Learn this and more during this lecture.

Opening Attachments
02:23

Outlook allows you to “ignore” conversations that you no longer want to see in your Inbox. This is a helpful feature if you are no longer a part of an email conversation. While this feature will ignore any new emails contained in the conversation stream, it will not block or ignore emails from any of the senders or other recipients. It will only block or ignore future emails in the same conversation stream. Learn this and more during this lecture.

Ignoring Conversations
02:03
+
The Sent Items Folder
3 Lectures 02:35
You can view the contents of your Sent Items folder by clicking the “Mail” button in the Navigation Bar, and then selecting the “Sent Items” folder in the Folder Pane. The Sent Items folder contains copies of all the messages that you have sent. Learn this and more during this lecture.
The Sent Items Folder
00:34

In order to resend a message, you will need to display the Sent Items folder. In this folder, just double-click on the message that you want to resend to open it in its own “Message” window. Learn this and more during this lecture.

Resending Messages
00:33

Occasionally you send a message to someone, and then for whatever reason you wish to delete it or delete it and replace it with another message. Outlook provides this capability through the Sent Items folder. This function will only work, however, if the recipient of the email has not yet opened the message. Learn this and more during this lecture.

Recalling Messages
01:28
+
The Outbox Folder
1 Lecture 00:51

The Outbox is the temporary storage place of emails that are waiting to be sent to recipients. You can view, sort, and print messages in exactly the same way as you would for the Inbox or any other Mail folder. Learn this and more during this lecture.

Using the Outbox
00:51
+
Using the Calendar
14 Lectures 21:05

The Calendar folder stores all of the information that you would expect to find in a conventional paper-based calendar. The calendar allows for three basic types of entries: “Appointments,” which are events that you have allocated time for, but do not involve other people- for example, going to the doctor’s office; “Events,” which are activities that run for at least one day- for example, a birthday; and “Meetings,” which are appointments that require the presence of other people. Learn this and more during this lecture.

The Calendar Window
00:43

When viewing the Calendar, you can easily switch the view displayed. Click the buttons that appear within the “Arrange” group on the “Home” tab in the Ribbon to switch between the available views of your Calendar folder. Learn this and more during this lecture.

Switching the Calendar View
00:32

To open the calendar and display a specific date using the Date Navigator, first open the Calendar folder. Then use the “Previous Month” and “Next Month” arrows in the “Date Navigator” to move through the months until the date that you want to select appears. Learn this and more during this lecture.

Navigating the Calendar
01:21

You can set three types of items in your calendar. The items you can create are “Appointments,” “Events,” and “Meetings.” The only difference between an “appointment” and an “event” is that an event lasts for a full day, while an appointment usually does not. Learn this and more during this lecture.

Appointments, Meetings, and Events
00:59

In your calendar, you will need to be able to select the different calendar items, such as appointments and meetings, to delete and edit them. In Outlook, you can select an object by clicking on it in the Calendar folder. Learn this and more during this lecture.

Manipulating Calendar Objects
00:37

To schedule an appointment in Outlook, open the Calendar folder and click the “New Appointment” button in the “New” group on the “Home” tab in the Ribbon. The “Appointment” window will then open. Start by typing a description of the appointment into the “Subject:” text box. Then enter the location of the appointment into the “Location:” text box. Learn this and more during this lecture.

Setting an Appointment
02:00

Outlook can also assist you in planning a meeting by sending out invitations to attendees. These are called “Meeting Requests.” The recipients of your meeting request will receive an email message in which they must click a button that indicates if they will be attending. Learn this and more during this lecture.

Scheduling a Meeting
03:28

If you are the person who created the meeting, you can check to see the attendance status of the invited attendees of that meeting. Since you are the meeting organizer, you will have the meeting automatically placed in your Calendar. Learn this and more during this lecture.

Checking Meeting Attendance Status
00:41

Inevitably, your presence will be requested in a meeting. When you receive a “Meeting Request,” it is important to know how to respond to it. When you receive meeting requests, they will actually appear in the “Inbox” of your “Mail” folder, as they are essentially an email message. Learn this and more during this lecture.

Responding to Meeting Requests
02:01

If you want to schedule an event, open the Calendar folder. Click the “New Items” button in the “New” group on the “Home” tab in the Ribbon. Then select the “All Day Event” command from the button’s drop-down menu. The “Event” window will appear. Here you can enter the details of the event. Learn this and more during this lecture.

Scheduling an Event
01:13

Anytime that you are scheduling an appointment, event, meeting, or even a task for yourself or someone else, you will have the option of setting a pattern of recurrence for the selected item. Learn this and more during this lecture.

Setting Recurrence
01:47

To print a copy of your calendar, open the Calendar folder. Click the “File” tab in the Ribbon and then click the “Print” command at the left side of the backstage view shown. Choose a calendar style from the “Settings” list that appears, if you would like to change the style of the calendar. Learn this and more during this lecture.

Printing the Calendar
01:09

The “Skype Meeting” function allows you to share a link that the meeting attendees can click on and join a virtual meeting on Skype. For this function to work, all attendees must have the same version of Outlook and Skype installed on their computers. Learn this and more during this lecture.

Join Skype Meeting in Outlook 2016
01:48

With the combination of Outlook and OneNote, you can easily create new notes for a meeting or attach an existing OneNote notebook to your meeting. This makes it easy to keep track of your list of items to discuss or take notes during an upcoming meeting. Learn this and more during this lecture.

Meeting Notes
02:46
+
Tasks
8 Lectures 11:42

The Tasks folder helps you to organize and manage your workload. It keeps track of any tasks you have to complete and reminds you when they are due. You can also use Tasks to assign work to colleagues. In this section, you will explore how you can use this feature to assign tasks to others and yourself and to manage the daily workload. Learn this and more during this lecture.

Using Tasks
01:57

To print a copy of your task list, open the Tasks folder. Click the “File” tab in the Ribbon and then click the “Print” command at the left side of the backstage view shown. You can then click the “Print Options” button that appears to the right to open the “Print” dialog box. Learn this and more during this lecture.

Printing Tasks
01:24

To add a new task, click the “New Task” button in the “New” button group on the “Home” tab of the Ribbon. You can also double-click within the empty, or blank, area in the task list to open the Task window. Learn this and more during this lecture.

Creating a Task
02:01

If the task you are creating is one that you repeat at regular intervals, you can set the recurrence as you create the task. That way when you have completed the task, it will automatically regenerate for the next date of occurrence. Once it is marked as completed in your “Tasks” folder, the next occurrence of the task will insert itself into your task list. Learn this and more during this lecture.

Setting Task Recurrence
01:55

Outlook allows you to assign tasks to other people. This is an important feature if you are in charge of overseeing a project or a department. You create a task request in much the same way that you create a task for yourself. Learn this and more during this lecture.

Creating a Task Request
01:17

When you receive a task request, it will appear in your “Inbox” folder. You can double-click it to view the task in a stand-alone window or single click the task to view it in the Reading pane. Then click either the “Accept” or “Decline” buttons. In the stand-alone window, the buttons are located in the “Respond” group of the “Task” tab. In the Reading pane, the buttons are at the top of the pane. Learn this and more during this lecture.

Responding to Task Requests
02:09

If you are the “owner” of a task and it is your responsibility to complete the task, you can send an update report to others. Whenever you complete the task and change the “Status” of the task to “Completed” or enter in a “100% complete” figure, the people on the update list will be automatically notified. Learn this and more during this lecture.

Sending Status Reports
00:43

You can simply click on a task that you want to delete in the “Task” folder, and then press the “Delete” or “Del” key on your keyboard to delete the selected task. Learn this and more during this lecture.

Deleting Tasks
00:16
+
Deleted Items
4 Lectures 04:01

The “Deleted Items” folder stores all the deleted items from Outlook folders. Items that are in this folder have to be either permanently removed or restored to their original locations. Learn this and more during this lecture.

The Deleted Items Folder
00:23

To permanently remove items from the “Deleted Items” folder, open the “Deleted Items” folder and make sure that there are not any items in this folder that you want to keep. Learn this and more during this lecture.

Permanently Deleting Items
00:23

If you want to recover anything that was accidentally deleted from any of your Outlook folders, you will need to select the appropriate objects to restore from the “Deleted Items” folder by clicking to select them. Learn this and more during this lecture.

Recovering Deleted Items
01:00

If connected to an Exchange Server and you accidentally delete an item from the “Deleted Items” folder, you may be able to retrieve it. Generally, files emptied out of the “Deleted Items” folder are saved on the server for 14 days. Learn this and more during this lecture.

Recovering and Purging Permanently Deleted Items
02:15
+
Groups
9 Lectures 18:19

“Groups” allow you to work with a team of people within your organization. The Group shares a group email address, can share files using OneDrive and share a group calendar. This new feature for Outlook 2016 has been implemented from Office 365. If you are familiar with Office 365, you may have used Groups before. Learn this and more during this lecture.

Accessing Groups
00:46

To create a new Group, right-click the “Groups” term in the Folder pane. Select “New Group” from the popup menu. You can also click the “New Items” drop-down in the “New” group of the “Home” tab in the Ribbon and select “Group” from the drop-down menu. Learn this and more during this lecture.

Creating a New Group
01:49

After clicking “OK” to create your new Group, Outlook will create your Group and a new window will appear. This window is where you will add new members to your Group. Start typing the name or email address of the first person to add to your Group in the “Add people” field. Matching suggestions will appear in a box below the text field. Learn this and more during this lecture.

Adding Members to Groups
01:33

To contribute to a Group that you are a member of, click the name of the Group under the “Groups” folder in the Folder pane. Learn this and more during this lecture.

Contributing to Groups
01:48

The first time you visit a group, a welcome email will contain links to “Start a conversation,” “View group files” and “Use the calendar.” The “Group Name” (where Group Name is the name of your Group) button group in the “Home” tab, contains a “Files” button that will allow you to access Group files. Learn this and more during this lecture.

Managing Files in Groups
06:28

The first time you visit the group, a “Welcome to the group name group” (where group name is the name of your Group) email will be in the Inbox and viewable in the Reading pane. The email contains links to “Start a conversation,” “View group files” and “Use the calendar.” Learn this and more during this lecture.

Accessing the Group Calendar
00:56

You can “Subscribe” or “Unsubscribe” to a Group by clicking the drop-down in the Group title at the top of the Inbox and Reading panes. If you have not subscribed, but are a member of a Group, the drop-down will display “Joined.” Click the downward facing arrow to open the menu. Learn this and more during this lecture.

Subscribing to and Unsubscribing from Groups
01:06

If you want to leave a group, you are not the sole administrator for, click the downward facing arrow in the drop-down box in the bar above the Inbox and Reading panes. This drop-down will display either “Joined” or “Subscribed.” Learn this and more during this lecture.

Leaving Groups
01:26

There may be times when you need to change some of the settings or delete your Group. To access the settings for a Group, click the “Edit Group” button in the “Group Name” (where Group Name is the name of your Group) group in the “Home” tab in the Ribbon. Learn this and more during this lecture.

Editing, Managing and Deleting Groups
02:27
8 More Sections
About the Instructor
TeachUcomp, Inc.
4.2 Average rating
2,156 Reviews
96,554 Students
66 Courses
Quality Software Training

Founded in 2001, TeachUcomp, Inc. began as a licensed software training center in Holt, Michigan - providing instructor-led, classroom-style instruction in over 85 different classes, including Microsoft Office, QuickBooks, Peachtree and web design, teaching staff at organizations such as the American Red Cross, Public School Systems and the Small Business Association.

At TeachUcomp, Inc., we realize that small business software can be confusing, to say the least. However, finding quality training can be a challenge. TeachUcomp, Inc. has changed all that. As the industry leader in training small business software, TeachUcomp, Inc. has revolutionized computer training and will teach you the skills to become a powerful and proficient user.

In 2002, responding to the demand for high-quality training materials that provide more flexibility than classroom training, TeachUcomp, Inc. launched our first product - Mastering QuickBooks Made Easy. The enormous success of our first tutorial led to an ever-expanding product line. TeachUcomp, Inc. now proudly serves customers in over 80 different countries world-wide including individuals, small businesses, non-profits and many others. Clients include the Transportation Security Administration, NASA, Smithsonian Institution, University of Michigan, Merrill Lynch, Sprint, U.S. Army, Oracle Corporation, Hewlett-Packard and the U.S. Senate.

Our full-time staff of software training professionals have developed a product line that is the perfect solution for busy individuals. Our comprehensive tutorials cover all of the same material as our classroom trainings. Broken into individual lessons, you can target your training to meet your needs - choosing just the lessons you want (and having the option to watch them all if you like). Our tutorials are also incredibly easy to use.

You will listen and watch as our expert instructors walk you through each lesson step-by-step. Our tutorials also feature the same instruction manuals (in PDF) that our classroom students receive - and include practice exercises and keyboard shortcuts. You will see each function performed just as if the instructor were at your computer. After the lesson has finished, you then "toggle" into the application and practice what you've learned - making it the most effective interactive training solution to learn on your own.