Mastering Microsoft OneNote 2016 Made Easy Training Tutorial

Learn OneNote the Easy Way!
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  • Lectures 69
  • Length 2.5 hours
  • Skill Level All Levels
  • Languages English
  • Includes Lifetime access
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    Available on iOS and Android
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About This Course

Published 4/2016 English

Course Description

Learn Microsoft OneNote 2016 with this comprehensive course from TeachUcomp, Inc. Mastering OneNote Made Easy features 67 video lessons of introductory through advanced instruction. Watch, listen and learn as your expert instructor guides you through each lesson step-by-step. During this media-rich learning experience, you will see each function performed just as if your instructor were there with you. Reinforce your learning with the text of our printable classroom instruction manual, additional images and practice exercises.  You will learn all about creating and formatting notes, organizing information, researching with OneNote, sharing and collaborating on notebooks and much more.

Whether you are completely new to OneNote or upgrading from an older version, this course will empower you with the knowledge and skills necessary to be a proficient user. We have incorporated years of classroom training experience and teaching techniques to develop an easy-to-use course that you can customize to meet your personal learning needs. Simply launch a video lesson or open the manual and you’re on your way to mastering OneNote. 

What are the requirements?

  • Basic Understanding of Windows Operating System
  • Basic MS Office Skills

What am I going to get from this course?

  • Create and Format Notes
  • Integrate with Microsoft Outlook
  • Insert and Manipulate Tables
  • Use Stationery and Templates
  • Share Notebooks and Collaborate
  • Change OneNote Options
  • Much More!

What is the target audience?

  • Microsoft Office Users
  • Office Workers
  • Students

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.

Curriculum

Section 1: Course Introduction
01:11

This lecture provides a brief summary of the topics covered throughout the course and offers suggestions for further reading and learning materials.

Section 2: Getting Acquainted with OneNote
04:07

When you start OneNote for the first time, the program opens a sample notebook called Personal. In the future when you start the application, the notebook you worked on last will open instead. The OneNote storage structure resembles that of a tabbed notebook. Learn this and more during this lecture.

01:00

The Title Bar is the bar that runs across the top of the window. The name of the notebook page that you are working on will be displayed here. At the right end of the Title Bar are three buttons in a button group: “Minimize,” “Maximize/Restore Down,” and “Close,” respectively. These buttons affect the display of the application window. Learn this and more during this lecture.


03:27

The main tool available for you to use in OneNote is the Ribbon. This object allows you to perform all of the commands available in the program. The Ribbon is divided into tabs and within these tabs are different groups of commands. Learn this and more during this lecture.

01:19

The “File” tab within the Ribbon replaces the functionality of the older “File” menu in earlier versions of OneNote. You can click the “File” tab in the Ribbon to open a view of the file called the “Backstage View.” In this view, you can perform all of your file management functions. This includes opening, printing, and sharing notebooks. Learn this and more during this lecture.


02:30

The Quick Access toolbar is located above the Ribbon, by default. However, you can also place it below the Ribbon, if desired, by clicking the “Customize Quick Access Toolbar” button at the right end of the toolbar and then selecting the “Show Below the Ribbon” command. Learn this and more during this lecture.


00:43

When viewing your notebook pages, scroll bars will appear both vertically and horizontally along the right and bottom sides of your notebook page whenever the content extends beyond your screen display. They have arrows at each end that point in the direction in which they will scroll the page when you click them. Learn this and more during this lecture.


00:47

The Mini Toolbar contains several frequently-used formatting commands, such as “Font,” “Font Size,” “Font Color,” “Bold,” “Italics,” “Bullets,” and “Numbering.” When you select text within a notebook page and hold your mouse pointer over it, you will see a small toolbar appear next to the selection. Learn this and more during this lecture.

Section 3: Getting Started
02:19

OneNote installs a default notebook containing information about OneNote and examples of the types of information you can collect, store and share in OneNote. Also by default, OneNote will open the notebook you were working on when you last closed the program. Learn this and more during this lecture.

02:00

You can create multiple notebooks in OneNote. For example, you might create one notebook for work and one for home. To create a new notebook, click the “File” tab in the Ribbon to open the Backstage View and then click the “New” command at the left side of the screen. Learn this and more during this lecture.


02:59

OneNote notebooks can contain sections, section groups, pages, and even subpages. How you choose to use these items is completely up to you and depends on the nature of the information you are collecting and your personal organizational style. You, and others if you are sharing the notebook, must be able to easily locate the information you have stored to effectively use OneNote. Learn this and more during this lecture.


02:54

Subpages are simply pages you create and insert into your notebook’s organizational structure so that they are related to a broader page. Learn this and more during this lecture.


Section 4: Notes
02:17

You can store virtually any type of electronic information in a notebook, including text, graphics, photos, web pages, audio clips, video clips, Excel spreadsheets and hyperlinks. When you insert content into your notebook pages, each piece of information exists within a note container. Learn this and more during this lecture.

01:34

Quick Notes is a holding area for content that you haven’t yet put into an organizational structure and also for content that you send to OneNote from other programs. Therefore, a Quick Note is not attached to any particular notebook, section or page. Learn this and more during this lecture.


01:53

Typing a new note into OneNote is just one option for getting content into a OneNote notebook. Existing content from other sources (such as the web or Microsoft Word or Excel) can be copied or cut and pasted into your notebook. You will have some different paste options that we will examine as well. Learn this and more during this lecture.


01:37

Another option for adding content to your OneNote pages is to take a screen clipping. You can use the Screen Clipping tool to capture an image of anything that is visible on your computer screen and then insert it into a OneNote page. Learn this and more during this lecture.


02:50

You can insert pictures saved to your computer into your OneNote pages. To do this, display the OneNote page into which you want to insert an image. Click the “Insert” tab in the Ribbon and then select the “Pictures” button in the “Images” button group to display the “Insert Picture” dialog box. Learn this and more during this lecture.

02:32

OneNote allows you to insert many other types of files, such as audio and video files. The process for inserting both audio and video files into your OneNote pages is the same. Learn this and more during this lecture.

01:19

OneNote 2016 for Windows now allows you to insert and embed video from an online source, such as YouTube or Vimeo, directly in a page. Learn this and more during this lecture.


02:55

One exciting feature of OneNote is the ability to record both audio and video files while taking notes in your notebook at the same time. The audio or video file will be stored on your page and any notes you take will be time coded in the clip for easy reference. Learn this and more during this lecture.

01:24

You can also add other types of files into OneNote for easy access later. For example, you might have a Word document that you want to insert without having to copy and paste all of the information out of the Word document directly into OneNote. Learn this and more during this lecture.

01:33

OneNote 2013 first introduced the embed feature to support Microsoft Excel files. You can attach just about any computer file to your notebooks, which stores a copy of the file in your notebook. You can also create or embed an Excel spreadsheet in a OneNote notebook and see content previews from your notebook. Learn this and more during this lecture.


02:31

OneNote provides an “Equation Editor” to assist you in entering mathematical equations into your notebook pages. To enter an equation, first navigate to the page and click in the area where you want to insert the equation. Learn this and more during this lecture.


02:22

Another way to gather information in your notebooks is to send it directly to OneNote from its destination source. For example, if you have content in Microsoft Word or that you come across on the internet, you can send that information directly to OneNote without having to go through the steps of copying and pasting, etc. Learn this and more during this lecture.

Section 5: Formatting Notes
01:53

In OneNote, you can apply formatting to the text you add to your pages. In order to apply formatting to text within a note, first click into the text within the container on the page and then select the text to which you want to apply text formatting or click the container’s top edge to select all the text in the container. Learn this and more during this lecture.


02:05

OneNote can automatically apply simple bullets and numbering to the lists in your notebook pages as you type. You could also simply type your list, select it, and then apply bullets or numbering afterward. You can also change the appearance of the bullets and numbers that you use. Learn this and more during this lecture.


02:16

OneNote provides you with the ability to quickly identify and correct misspelled words in your notes. The “Spelling” feature works by identifying words in your notes that it thinks are misspelled and then comparing the words within the note to an internal dictionary. Learn this and more during this lecture.

02:34

You can customize many features of the “Spelling” tool. You can view the “Proofing” options for Microsoft OneNote by clicking the “File” tab in the Ribbon, then clicking the “Options” command and then selecting the “Proofing” category from the option category list at the left side of the window. Learn this and more during this lecture.

Section 6: Working with Microsoft Outlook
01:45

If you use Microsoft Outlook’s calendar features, you’ll be glad to know that OneNote and Outlook are integrated well together. For example, you can use OneNote to track meetings and events that you keep in your Outlook calendar. Learn this and more during this lecture.


00:53

Another feature of the integration between Microsoft OneNote and Outlook is the ability to send notebook pages directly from OneNote through Microsoft Outlook. Learn this and more during this lecture.

02:11

As you are taking notes in OneNote, you can assign and send tasks directly to the “Tasks” section of Microsoft Outlook. For example, if you were taking notes in a meeting and a task you will have to accomplish in the future comes up, you can send the task directly to Outlook from the OneNote application. Learn this and more during this lecture.


Section 7: Tables
01:50

Tables are a great way to help organize the information in your OneNote pages. A table in OneNote is essentially a container for information. It consists of a series of intersecting vertical columns and horizontal rows, creating “cells” where information is stored. Learn this and more during this lecture.

01:01

Once you have created a table in OneNote, you may find that you want make changes to the number of columns and rows in the table. To make adjustments to your table, first click inside of the table and then select the “Layout” tab of the “Table Tools” contextual tab in the Ribbon. Learn this and more during this lecture.

03:37

You can manually adjust the width of any of the columns in your table, or even of the table itself. Hover your mouse over the right edge of the table until your cursor turns into a double-sided arrow. When it does, click and drag to the right to expand the width of the table and release your mouse in the desired location. Learn this and more during this lecture.

01:27

Once you create a table in OneNote, you may find that you want to move the table (or even contents of the table) around on the notebook page. If you want to move the entire table to a new location, just select the table by hovering your mouse over the top edge of the note container that contains the table until your mouse turns into a four-sided arrow. Learn this and more during this lecture.

Section 8: Writing Tools
02:12

You can use Pen Mode in OneNote to activate and use a stylus pen with a touch-enabled tablet or  PC to insert drawings and hand-written notes into your notebook pages. To use Pen Mode, first select the “Draw” tab in the Ribbon. Learn this and more during this lecture.


03:52

There are several tools available to format the hand-written notes and drawings you create in OneNote. To format your objects, you must first select them. Click the “Type” button in the “Tools” group on the “Draw” tab of the Ribbon to switch to that mode. As you move your mouse, it will look like an I-beam. Learn this and more during this lecture.

01:53

You can add or remove note space in OneNote. You can use this in conjunction with the writing tools to add space between written paragraph notes where you can then add content. You can also use it to create space within typed notes, as well. Learn this and more during this lecture.


00:38

One of the great features of OneNote is its ability to convert handwritten notes into type, as though they had been typed on a keyboard. Learn this and more during this lecture.

Section 9: Viewing and Organizing Information
02:44

There are a number of different options to help organize the OneNote interface and also provide you with more room to view active pages, when needed. To give yourself more workspace in OneNote pages, you can click the “Full Page View” button, which looks like a diagonal double-pointed arrow shown in the upper-right corner of the “Content” pane just to the left of the Page Tabs Bar, to hide everything other than the “Content” pane. Learn this and more during this lecture.

01:35

To view the contents of separate notebooks simultaneously, or view separate sections of the same notebook at once, you can use OneNote’s “New Window” feature. This feature lets you open one window of the OneNote application side-by-side with another window. Each window can show different contents. Learn this and more during this lecture.

02:32

To find content in your notebooks, click into the “Search” field above the Page Tabs Bar. The default search range will search for content in “All Notebooks.” However, you can click the drop-down arrow to the right of the “Search” field and select one of the other search ranges to narrow the search results. Learn this and more during this lecture.

01:55

OneNote’s “Wiki Linking” feature allows you to create links in your notebooks to other notebooks, pages or sections in a notebook, like hyperlinks in a webpage. Learn this and more during this lecture.

04:16

Tagging is a feature that helps you keep your content organized and easy to locate. Tags are a visual way to identify content within categories. Tags help you organize content, remember tasks or locate content based on the tags attached to it. Learn this and more during this lecture.

02:30

Earlier in the course, we looked at sections and what we can do with them. Let’s take a closer look at customizing the sections of our Notebook. You can easily create a new section by clicking the “Create a New Section” tab in the Notebook Header. The name of the tab will be highlighted. Type a new name and press the “Enter” key on your keyboard. Learn this and more during this lecture.

01:27

Another organizational technique available in OneNote is the use of Section Groups. You can create a group of sections that are kept separate from the rest of the notebook. Section Groups appear in the Notebook Header along with other sections, but the icon looks like three small section tabs stacked upon one another. Learn this and more during this lecture.

Section 10: Stationery and Templates
01:28

OneNote provides several templates that you can apply to your pages that help you stay organized, create visual interest and even add continuity to your notebook pages. It’s important to know that templates can only be applied to new, blank pages and not to existing pages with content. Learn this and more during this lecture.

01:04

You can create your own templates from pages you create or from existing templates that you modify. To create a new template, navigate to the page that you want to use to create the template. Learn this and more during this lecture.

01:08

You can set a default template for each section in a notebook, which can be helpful by adding continuity to pages within a section. When you do, each new page that is created in that section will use that template, by default. The default you select will apply to that section only. Learn this and more during this lecture.

Section 11: Formatting Pages
01:18

The default paper size in OneNote is “Auto,” which means the pages are created with no pre-defined size. As you add content, the OneNote page will automatically grow indefinitely both downwards and to the right to accommodate new content.  While this may meet your needs for on-screen viewing, paper size is an important consideration if you plan on printing your pages. Learn this and more during this lecture.

01:21

OneNote provides a number of options for formatting the backgrounds of your pages, which allows you to add visual interest and stay better organized. Learn this and more during this lecture.

01:03

You can add an image to the background of a page to add more visual interest. The image then becomes part of the page and is not editable, similar to when we use some templates. Learn this and more during this lecture.

Section 12: Printing
03:11

When the time comes to print content from OneNote notebooks, you have a couple of different options to perform that task. To print your page content directly, without previewing it, select a page or page group and click the “File” tab in the Ribbon to enter the Backstage View. Click “Print” from the menu at the left and then click the “Print” button that appears to the right. Learn this and more during this lecture.

Section 13: Sharing Notebooks and Collaborating
02:48

OneNote allows you to export pages, sections and entire notebooks in different formats to share with others. When you are ready to save content, click the “File” tab in the Ribbon to enter the Backstage View and click “Export” in the menu on the left. In the “Export Current” section to the right, you can click to select “Page,” to export just the page you had selected; “Section” to export just the section you were in when you entered the Backstage View; or “Notebook” to export the entire notebook. Learn this and more during this lecture.

06:22

One of the great features of OneNote is the ability to share content with other users. Many people can be accessing the same notebook, updating information and adding content – with everything saved automatically. Learn this and more during this lecture.

01:16

OneNote allows you to connect your notes directly to an Outlook meeting invitation. Meeting participants can then tap or click the “View Meeting Notes” link in the invitation to open the notes. When you attach notes to a meeting invitation in this manner, OneNote automatically records the meeting date and time, the meeting organizer and the participants. Learn this and more during this lecture.


01:13

By default, OneNote syncs shared notebooks automatically. That means when multiple people are accessing a notebook at one time, all of their changes are updated and saved automatically as the changes are being made. However, there may be times when you want to sync your notebooks manually. Learn this and more during this lecture.

01:56

There may be times when you need to send specific pages in a notebook to others via email or to another program where you can work on it. You can accomplish this using the “Send” option. Learn this and more during this lecture.

01:52

One of the great features of OneNote is the ability to share notebooks and collaborate with others. When someone contributes content to a notebook, they are referred to as “authors.” OneNote offers features that allow you to track what is contributed by whom and locate that content quickly. Learn this and more during this lecture.

01:09

OneNote performs automatic highlighting when someone makes a change to a shared notebook. This allows you to quickly locate content that has been changed or added that you have not yet reviewed. Learn this and more during this lecture.

02:10

If you need to see what pages looked like prior to changes being made, the “Page Versions” feature lets you view the revision history of a page whenever changes were made. Learn this and more during this lecture.

02:15

As you delete sections and pages from your notebooks, they are kept in a notebook recycle bin, by default. To restore a deleted section or page within a notebook, you must display the contents of the notebook recycle bin. Learn this and more during this lecture.

Section 14: Researching with OneNote
03:12

The Linked Notes feature lets you create links to opened Office application files or other OneNote notebooks when you are creating notes. You can then use the links created when taking these notes to easily re-open the associated documents in the future. Learn this and more during this lecture.

01:40

As you are researching in OneNote, there will be times when you wish to research a specific word or term. Perhaps you wish to check the spelling, find an alternate word or just research the word in general. Learn this and more during this lecture.



01:24

As we discussed, you can use the “Research” pane to translate content in your OneNote pages. In addition, OneNote contains the “Mini Translator” which you can use for a quick translation without having to use the “Research” pane. Learn this and more during this lecture.

Section 15: Changing OneNote Options
04:07

There are a number of options available that allow you to customize the display of OneNote. For example, if the Ribbon is set to display both the tabs and commands and you need more workspace, you can click the “Collapse” button in the lower-right corner of the Ribbon, which looks like an upward-pointing arrow. The tabs and commands are still accessible by clicking on the tab names. Learn this and more during this lecture.

04:10

You can access the options in OneNote to change operational aspects of the application. Note that changing the default options in OneNote can change the default behavior of the program and, therefore, should only be performed by advanced users who thoroughly understand the options. In this lecture, we will review some of the most commonly used options in OneNote. Learn this and more during this lecture.

Section 16: Helping Yourself
01:33

OneNote has built-in help functionality which can greatly reduce the time and cost of technical support. The help functionality is quite extensive and contains a searchable database of help files. Learn this and more during this lecture.

Section 17: Course Conclusion and Instruction Manual in PDF
00:36

This lecture provides a brief summary of the topics covered throughout the course and offers suggestions for further reading and learning materials.

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Instructor Biography

TeachUcomp, Inc., Quality Software Training

Founded in 2001, TeachUcomp, Inc. began as a licensed software training center in Holt, Michigan - providing instructor-led, classroom-style instruction in over 85 different classes, including Microsoft Office, QuickBooks, Peachtree and web design, teaching staff at organizations such as the American Red Cross, Public School Systems and the Small Business Association.

At TeachUcomp, Inc., we realize that small business software can be confusing, to say the least. However, finding quality training can be a challenge. TeachUcomp, Inc. has changed all that. As the industry leader in training small business software, TeachUcomp, Inc. has revolutionized computer training and will teach you the skills to become a powerful and proficient user.

In 2002, responding to the demand for high-quality training materials that provide more flexibility than classroom training, TeachUcomp, Inc. launched our first product - Mastering QuickBooks Made Easy. The enormous success of our first tutorial led to an ever-expanding product line. TeachUcomp, Inc. now proudly serves customers in over 80 different countries world-wide including individuals, small businesses, non-profits and many others. Clients include the Transportation Security Administration, NASA, Smithsonian Institution, University of Michigan, Merrill Lynch, Sprint, U.S. Army, Oracle Corporation, Hewlett-Packard and the U.S. Senate.

Our full-time staff of software training professionals have developed a product line that is the perfect solution for busy individuals. Our comprehensive tutorials cover all of the same material as our classroom trainings. Broken into individual lessons, you can target your training to meet your needs - choosing just the lessons you want (and having the option to watch them all if you like). Our tutorials are also incredibly easy to use.

You will listen and watch as our expert instructors walk you through each lesson step-by-step. Our tutorials also feature the same instruction manuals (in PDF) that our classroom students receive - and include practice exercises and keyboard shortcuts. You will see each function performed just as if the instructor were at your computer. After the lesson has finished, you then "toggle" into the application and practice what you've learned - making it the most effective interactive training solution to learn on your own.

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