Learn Microsoft Outlook 2010

Learn all the functionality available in Outlook 2010 with this easy to follow Microsoft outlook tutorial.
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  • Lectures 77
  • Length 3 hours
  • Skill Level All Levels
  • Languages English
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
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About This Course

Published 4/2013 English

Course Description

Microsoft Outlook 2010 is NOT just about e-mail; watch this Microsoft Outlook tutorial series and learn how to use Outlook to its complete capability.  Brought to you by ClipTraining, the e-learning experts, this Microsoft Outlook tutorial series offers viewers 75 training videos with over three hours of material; starting with the basics and on through advanced features.

First, get acquainted with the Basics of Outlook by learning about the ribbon and the quick access toolbar. Continue your journey as you learn about Email, Managing Mail, Calendar, Contacts, Tasks and finally a complete section on all the added extras Outlook has to offer.

This comprehensive Microsoft Outlook tutorial teaches users how to use Microsoft Outlook 2010 more effectively by organizing information and by completing tasks quickly. Follow our Microsoft expert as they visually demonstrate all the need-to-know features available.

Along with the task-based, to-the-point videos, you’ll receive an excellent downloadable ‘ClipStart’ PDF with helpful tips to get you started.

Don’t wait any longer. Take this Microsoft Outlook tutorial course and learn how easy it is to organize your personal and work life with Microsoft Outlook 2010.


What are the requirements?

  • Microsoft Outlook 2010

What am I going to get from this course?

  • After completing this video series both new users and experienced users will be able to utilize all the features available Microsoft Outlook 2010. Including but not limited to working with email and the calendar to adding journal entries and creating signatures.

Who is the target audience?

  • Anyone who is interested in learning more than just the email side of Microsoft Outlook 2010. Along with all the email features, this series is intended for users who want to better understand the calendar, tasks, contacts, journal, notes, and much more. These videos are ideal for visual learners.

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.


Section 1: Introduction and Auxiliary Materials

In this lecture clip we will provide an introduction to ClipTraining and information on how to best use our training materials.

2 pages

Download this 2 page guide to help get you and your team up and running fast with Outlook 2010!

Section 2: The Basics of Outlook 2010

In this clip you'll learn the basics of Outlook 2010.


Receive precise directions on how to properly open and close Microsoft Outlook. Also learn how to quickly access Outlook with the Pin to Taskbar option.


In this clip you will learn about the Ribbon, the tabs within the Ribbon, and the icons within the tabs. Tabs and icons will change depending on where you are in Outlook. Watch this clip to find out why.


Don’t get lost in the ribbons trying to find icons you use often. The Quick Access Toolbar is great for frequently used icons; this clip will explain how to customize your toolbar.   


Navigate your way through Outlook in this clip. Change view options, resize the view windows within Outlook and scan through mail, calendar, contacts, tasks, notes and folders.  


Don’t miss an appointment after you watch this clip. The To Do Bar contains your calendar, up-coming appointments and tasks.

Section 3: Working with Email

Does anyone really know what CC means in an email? Watch this clip to find out. Plus: learn the basics to sending an email, what goes in the subject line and how Outlook will mark an incorrect email address.


History will repeat itself in Outlook, especially if you have a history of sending e-mails. Don’t bother typing in an e-mail address; learn to steer your way through your address book in this clip. Also answer the age old e-mail question: WHAT IS the difference between CC and BCC?


Tagging e-mail messages can be a great feature for sending important e-mails. Watch this clip to learn about:

  • Adding Read Receipts
  • Mark as High Importance
  • Follow-up Email


No one can get away with ignoring your e-mails after you watch this clip. Properties Dialog Box will help track your emails when you use the Delivery Receipt and Read Receipt options.


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This may be true, nonetheless, Microsoft Outlook is determined not to let you send a misspelled message.


Want a point to stand out in your e-mail text? Try making your text Bold or Italic or Underlining or add a bit of COLOR.


Is bold and italic not enough options for your creativity? Want more from your text? Watch this clip to and learn about the Font Dialog Box, where you have more text options like, double strike through and small caps.  


Where do e-mails go once you click the save button? The Drafts Folder? Watch and learn about saving emails and why some e-mails mysteriously save in the Drafts Folder.  


In this clip learn the difference between a new e-mail message and one that has already been read. Also learn the ins and outs to scanning through e-mails at lightning speed.


You will be an expert at replying to e-mail messages after you watch this quick clip. Sit back, watch and learn.


What is the difference between replying to a message and forwarding a message? Watch this clip to find out which one is important when sending an attachment.  


If you’re already an expert at the reply action... watch this quick clip and become a connoisseur at Reply to All.  


Can’t remember if you replied to a message, forwarded a message or didn’t respond at all? This clip explains the different E-mail Response Arrows and what they indicate.  


Want to attach a file to your e-mail? This clip will show you how easy it is to attach files and even a trick on how to eliminate clicks.  

Section 4: Managing Mail

Messages no longer needed in your e-mail can be deleted by simply watching this video. Learn how to delete one e-mail, multiple e-mails and how to empty your deleted items folder.


Oh no, did you accidently delete an e-mail that wasn’t meant for the delete items folder? No need for reinforcements or special authorization, watch this clip and learn a ‘Top Secret’ way to recover your e-mails.  


If your e-mail is filling up and you keep forgetting to empty your deleted items folder; watch this clip and learn how to program Outlook to empty this folder on a daily basis.


In this clip we will show you what to do when you receive junk e-mail.


In this clip we will show you how to work with junk email options.


Trying to remember everything you have due can be a task in itself. Watch this clip and discover how to: add Flags to e-mail messages as reminds, how Outlook will put these items in order of importance and how flag colors distinguish when an item is due.


 After watching this clip you will feel like the most organized kid in the class. Categories assist in organizing Outlook to make e-mail message and items easier to find.


Is your inbox over-flowing with e-mails? Do your e-mails need to be organized for quick reference? This clip will teach you all about creating and using folders, how to move messages and how to make sub-folders.


It’s not hunting season, so don’t waste time hunting through e-mails. Can’t find a particular e-mail in your inbox? This clip will teach you how to navigate Instant Search which will allow you to search specific words from the body of an e-mail or with the subject line.

Filtering E-mail

Still having trouble finding a particular e-mail? Create a virtual Search Folder that can help you search for mail from specific people, from groups, important mail and more. You can even set up a Search Folder for messages that don’t already exist. Watch this clip to find out all the details.


Don’t worry in this clip, Creating Rules; you will not be establishing any Outlook decrees. Rather, learn how incoming e-mails can be forced into different folders instead of straight into your inbox. This can help with pre-organizing your vast array of messages.


No need for clicking and deleting each message one by one.  Follow the file tab to Mailbox Cleanup and learn how to clear out your mailbox all in one area. This is great for clearing out older e-mails or ones that are taking up too much space.

Section 5: Working with the Calendar

The Outlook calendar is suburb at keeping your days organized. Watch this clip and learn how to:

  • Add Appointments
  • Attach Reminders
  • Add Reoccurring Appointments
  • Change Occurrences


Learn to create different types of All Day Events in this clip. Discover how to schedule events that take ‘All Day’, schedule ‘Out of the Office’ events and events that don’t occupy time.
How does an event not occupy time? Watch to find out how.


Need to set up a meeting and inform the people invited? No more, “My people will call your people,” once you watch this clip. Outlook makes scheduling meetings fun and easy.

Learn how to create a meeting, check attendees schedules with scheduling assistant and send invitations.


Once you know how to create a meeting, it would be important to learn how to Respond to a Meeting Request. Watch this clip to learn how to: accept, tentative, decline or propose a new meeting time. If you are the invitee discover how to track your guest decisions with the tracking tab.


Calendar Groups are great for viewing the calendars of people you work with on a regular basis. View multiple calendars at once, send meeting request and find a meeting time that works with the group’s schedule. Watch this clip to find out how to make your own calendar group.


Do you want to share your everyday life with colleagues? This clip will teach you how to set up Calendar Sharing. You can give people reviewer permissions to make changes to your calendar and request to view other people’s calendars as well.


Someone sent a request giving you permission to view their calendar, what now? Watch this clip and learn how to open shared calendars and navigate between your calendar and theirs.  


Allow people to edit and add items to your calendar after you watch this clip. View the exact steps it takes to modify permissions for people who have access to your calendar. Give them positions such as: author, reviewer, editors, contributor and more.


Outlook allows you to e-mail your calendar to someone inside or outside of your server. Use the share group to send availability only or the full details of your calendar in the body of an e-mail. This is great for showing a client your available meeting times or updating a spouse with you weekly appointment.

Section 6: Working with Contacts

Watch this clip and understand how to store information about individuals you would like to communicate with. In fact, with this vast storage space for your contacts you may feel like an information groupie. Outlook Contacts will help you keep track of everything from e-mail address and phone numbers to spouse’s names and anniversaries.


This clip teaches you how to create new contacts within Outlook. Learn how to add in all your contacts information, add a picture to the contact and customize the contact information to fit your needs.


Adding to Outlook contacts is a breeze if you know how to pull information right out of an email you have received.  In this clip we'll show you how to do just that!


Sending an e-mail to the same contacts on a regular basis? Don’t waste time adding each individuals e-mail address every time. This clip will teach you how to make a contact group which gives you the opportunity to have multiple people in a list that you can send message to with just one click.


Now that you know how to make a contact group; watch this clip to learn step by step directions on how to send a group e-mail, schedule a meeting with your group or discover how to temporarily eliminate one person from receiving a group e-mail.


Really push yourself to the next level of stalker-ness after you watch this clip. Map-it takes your contacts addresses and allows users to get a map of the location listed.  


Customize each contact by attaching files or other outlook files to their card. Tailor each contacts card to include items such as: their resume, e-mails from this contact and scheduled appointments.

Are co-workers jealous of your super customized contacts list? If you want to share, watch this clip and learn how to share all or some of your contacts. Also, view contacts that were shared with you, however, there probably not as super customized. 
Need to send a letter to a variety of people but don’t have the time to input all the names and address. This is why Mail Merge was born. Watch this clip to learn how to perform a Mail Merge using the contacts you created in Outlook. 
Section 7: Working with Tasks

Watch this clip to get an orientation into the fundamentals of Microsoft Outlook Task. Containing things you need to do; a task list encompasses your ‘To Do’ items for today, tomorrow and next week


No need to carry around a pen and paper after you learn to create task in Outlook from this clip. Learn a variety of ways to add tasks, such as:

  • New Task button on the home ribbon
  • Flag items in your e-mail
  • Drag and Drop

After watching this clip you will be familiar with many different ways to Update Task. Discover how to mark your task complete or in progress, change the view of your task or edit your task from your to do list.


Look at your task in a different light after you watch this clip. Or just learn how to view them in a variety of ways, such as: due date, start date, importance or type. Also pay attention to the icons in the home ribbon; these can help you work with your task.


They key to management is delegation.  To delegate you have to assign tasks to others.  This clip will show you how to do just that!

Section 8: Additional Outlook Items

Discover where the Journal has been hiding once you watch this clip. This isn’t a hope and dreams journal from childhood. More like a 'track and record your every business move' journal such as: phone calls, conversations and e-mail messages; just to name a few. This Journal even has a timer which keeps track of your time; watch to find out how this could be useful.


Did you know? Outlook can automatically record files from other Microsoft programs or e-mails and send them straight to your journal. Watch closely, there are a few steps for set-up, but after viewing this clip you will be a master journal keeper.  


Is your desk becoming buried in yellow sticky notes? Eliminate the clutter once you learn about the notes option in this clip. Plus these notes are kept super organized.


Creating a new note is easy after watching this clip. Pay attention, the first line you type in your note is important.  


Need to view your notes quickly, but don’t want to access Outlook every time? Watch this clip to learn how to copy a note to your desktop.  


Need a hard copy of your information? This clip shows you how to print within Outlook and all the styles offered. View this clip to learn about all your options.


There are an abundant amount of options within Outlook to make everyday task simple and easy. These options can be adjusted to change settings and the way Outlook functions.

This clip introduces some of these options, such as:

  • Adjust the times you work so people can set meeting times
  • Customize the ribbon
  • Customize the quick access toolbar
  • Always check spelling before sending

No more wasted time typing all your information at the end of an e-mail once you watch this clip. Learn how to create a unique signature just for you that can include everything from your name and phone number to your company name and address.


Now that you have created a signature, don’t think the way it looks is the end all be all of signatures. This clip explains how to change your signature within an e-mail, how to format your signature and how to modify an existing signature.  


What is a Business Card Signature? It’s not something you hand out to people with your pretty signature; no it is so much more. Watch this clip and learn how to create a Business Card Signature that contains all your information so that associates can add you to their contacts list with one quick click of the mouse.


Going on vacation?  Want to make sure people know you are out?  You can do that with automatic replies.  This clip will show you how it is done!

Note: Automatic Replies was called "Out of Office Assistant" or simply Out of Office (OOO) in legacy versions of Outlook.


In any of the areas of Outlook you can change how you view the page or customize your own page view. This clip will walk you through the steps, using the view tab, to tailor the view of Outlook to your needs.


Want to keep up on your Celebrity Gossip? Oops, we mean World News? Add an RSS (Really Simple Syndication) feed to Outlook which will send all news straight to your mailbox. This clip will show you how easy it is to add and remove RRS feeds.

Caution: Once you add this feature you may be more ‘in the know’ then Ryan Seacrest.


Need to share you calendar or other Outlook information with associates? This clip explains all you need to know about Granting Delegate Right which allows others to access your folders. Don’t want to share all your information? Watch closely and learn how allow access to all items or keep some information private.


Some e-mails just aren’t meant for the delete folder. Free up some space on your mail server by moving messages into a Data File. This clip teaches you how to create a Data File, how to move messages to this file and how to work within your data file folder.


Auto Archive is a close cousin to data files. However, Auto Archives will automatically store messages based on settings and criteria set, such as: storing messages older then a specified date or only storing messages from certain folders. Watch this clip and learn how to customize this option.


Data can easily be Imported or Exported from Outlook once you watch this clip. Learn how to Import information in Excel or Access to Outlook; or Export information from Outlook to an Excel file. Allowing you to take, for example, a contacts list and transfer it from one program to another.


Get your creative juices flowing and learn how to customize your stationary and fonts within your e-mail messages. Watch this clip and learn how to change the default stationary and fonts for every e-mail or how to simply change the look of one e-mail.  


Don’t waste time typing the same information you send on a weekly or monthly basis. Watch this clip and learn how to make a Template. This generic e-mail message can be sent out with information that is basically the same, but can also be modified with up-to-date figures.   

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Instructor Biography

ClipTraining LLC, Learn what you need, when you need!

ClipTraining is a leading creator of eLearning for Microsoft Office, Microsoft Windows, and many more business applications. The ClipTraining Library is a continuously growing resource for educating and supporting individuals, K-12 students, and business organizations. Through to-the-point, task-based lessons called Clips, every student is empowered with on-demand knowledge to expand their skills. Having access to our courses is like working with the expert by your side!

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