KnowledgeWorker Productivity Using Outlook 2010, 2013 & 2016

Learn how to effectively manage e-mails to save 1 hour a day, be fully in control of your todo's, and have less stress!
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  • Lectures 69
  • Length 8 hours
  • Skill Level Intermediate Level
  • Languages English
  • Includes Lifetime access
    30 day money back guarantee!
    Available on iOS and Android
    Certificate of Completion
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About This Course

Published 4/2014 English

Course Description

Do you want save up to 1 hour a day and still get the stuff done you are supposed to do so you can go home on time?

Are you constantly worried that you forgot to do something or even drop tasks?

Do you feel stressed by e-mails and that your mailbox have taken control of your life?

A modern Time Management system should fit to you, the owner of the system, and your preferences!

A modern Time Management system should be able to accommodate different needs and taste!

A modern Time Management system should be possible to change to adapt to different job-types, job-changes, work needs, and demands!

A modern Time Management system should be a Work Management System!

A modern Time Management system should allow you to use it as a Decision Support System - making good decisions easier and faster!

This course teaches you a methodology that delivers on all of the above requirements of a modern Time Management System - this course is professional Time Management made easy!

I reveal never seen before ideas of how to use, customize, and automate Outlook in ways no one else have thought about!

It is intended for Knowledge Workers and Managers in a company or a corporate setting, it is not for handling the family e-mail account!

This course cuts to the bone by only focusing on the vital concepts, which have the most impact on your productivity. Only the techniques you need!

First, you will learn the 6 Basic Principles that are critical for making you effective. Second, you will learn about the 7 Decisions needed to customize your system to make it natural and easy to use. Finally, you will learn about the 10 places for Automation as these will make you much more efficient.

Take action NOW, preview 7 of the lectures (almost 40 minutes of content) for free!

If you like what you see, then enroll in this course now and become more productive at work tomorrow! This course could be the best investment you ever made in yourself!

What are the requirements?

  • Microsoft Outlook 2010, 2013, or 2016
  • Basic technical understanding of and experience with Outlook 2010, 2013 or 2016
  • Willingness to experiment with new ideas and concepts to find what works for you
  • Patience to test and validate effectiveness of new ideas

What am I going to get from this course?

  • Save up 1 hour a day!
  • Have effective handling of e-mails & other new stuff
  • Have effective managing of tasks & to-do’s and be in control of your work
  • Have efficient use of filing & organizing of e-mails
  • Perform effective planning & prioritizing of work
  • Have the knowledge and ability to customize your own system to your preferences
  • Feel a significant reduction of e-mail related stress

Who is the target audience?

  • Knowledge Workers
  • Managers
  • White-collar workers
  • Professionals

What you get with this course?

Not for you? No problem.
30 day money back guarantee.

Forever yours.
Lifetime access.

Learn on the go.
Desktop, iOS and Android.

Get rewarded.
Certificate of completion.


Section 1: Welcome

This introduction video explains what this course is about, the sources used as inspiration for developing the foundation of the course, and why this course is different from similar courses about time management.

8 questions

To better assess the benefits you will gain from this course, please take this survey.

If you answer "wrong" to most or more than half of the following questions, then you will most likely benefit greatly from this course.

Section 2: Basic Principles (Effectiveness)

In this section I will present the 6 principles that are most important in making you effective. These principles work together to create both an accumulative and a synergistic effect, which will drastically improve your effectiveness.

Implementing and using these principles on a day to day basis will reduce stress, give you a much higher feeling of being in control, and save you time which you can re-invest or reclaim to avoid working long hours.

A conservative estimate, based on us having taught this material to 3000+ employees inside the company I work for, will be 1-2 hours saved per week, but some people may even save up to 1-2 hours per workday!

Basic Principle 2
Basic Principle 3
Basic Principle 4
Basic Principle 5
Basic Principle 6
Keystone Habit

In these videos, I will show how the 6 Basic Principles can be implemented in Outlook 2010/2013

Implementation Exercises 6-9
Section 3: Customize (Personalize)

In this section, I will present the 7 decisions you must make about customization of Outlook as your work management system. These decisions will determine what automation is possible and valuable to implement.

Some of these decisions are not easy to make and may very likely change over time if you change job positions or roles and responsibilities.

Decision 2
Decision 3
Decision 4
Decision 5
Decision 6
Decision 7

In these videos, I will show you more details related to the 7 Decisions about how to Customize in Outlook 2010/2013

Implementation Exercise 2
Implementation Exercises 3-5
Implementation Exercises 6-7
Implementation Exercise 8
Implementation Exercise 9
Section 4: Automation (Efficiency)

In this section, I will present the 4 key types of automation and the 10 places where automation may be relevant to implement in order to support the data- and workflow in your Work Management System.

These places for automation are determined by your decisions in customizing and your personal preferences, so all may not be relevant to implement for you.

The 10 Places to Automate
Automation Places 1-5
Automation Place 6
Automation Place 7
Automation Places 8-9
Automation Place 10

In these videos, I will show you more details about the 4 types and 10 places for automation in Outlook 2010/2013

Implementation Exercise - Using Rules at 5 of the Places
Implementation Exercise - Alerts & Receipts
Implementation Exercise - Using Conditional Formatting
Implementation Exercise - Using Quick Steps
Implementation Exercise - Using Search Folders
Implementation Exercise - Using Folder Views
Implementation Exercise - Advanced Combinations: The Modified Matrix View
Implementation Exercise - Using Multiple Views
Section 5: Wrap-Up

It is now time to wrap-up this course as the core content of the material has been presented. I encourage you to review the free resources, I have provided links for, so you can be inspired to take it to the next level after this course.

8 questions

To better assess the benefits you gained from this course, please take this survey.

If you answer "wrong" to most or more than half of the following questions, then you will most likely need to revisit some of the sections from this course.

Section 6: Bonus Material

I will add small things over time like new manuals, video clips, and links to interesting resources. For now there will be no instructional videos.

Section 7: Quick & Dirty Version

This section is a condensed version of the full course for those who just want to learn "enough" about the concepts and then are ready to move on and implement the methods. This is a selection of my best practices for customizing Outlook and using Outlook's technical possibilities to help with workflow and automation.

Quick & Dirty - Basic Principles 1
Quick & Dirty - Basic Principles 2
Quick & Dirty - Basic Principles 3
Quick & Dirty - Basic Principles 4
Quick & Dirty - Basic Principles 5
Quick & Dirty - Basic Principles 6
Quick & Dirty - Keystone Habit
Quick & Dirty - Implementation Exercises 1-5
Quick & Dirty - Implementation Exercises 5-9
Quick & Dirty - Customize 1
Quick & Dirty - Customize 2
Quick & Dirty - Customize 3

Setup and use of  a simple filing or archiving structure


Setup and use of a Read & Review folder


How to use sorting and grouping of mails


Setup and use of the Ribbon menu to support the RAT workflow

Quick & Dirty - Automation 1
Quick & Dirty - Automation 2
Quick & Dirty - Automation 3
Quick & Dirty - Automation 4
Quick & Dirty - Automation 5
Quick & Dirty - Automation 6

Setup and use of Rules


Selective setup and use of Alerts


Setup and use of Conditional formatting on Inbox and Calendar


Setup and use of Quick Steps to semi-automate the RAT workflow


Setup and use of Search Folders

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Instructor Biography

Lars Axelsen, Senior IT Manager

I was born and raised in Denmark. My educational background is a Bachelor degree in Economics, a Graduate Diploma in Marketing, and a Masters degree in IT Organization.

Besides formal education, I have taken many IT certifications, e.g. MCSE 2000/2003, ITIL 2.0 Foundation and Problem Management Practitioner, Mile2's CPTS, SANS's GSEC Gold, and FranklinCovey's Focus Facilitator.

For the last 17+ years, I have worked within the internal IT unit of an international company in several different job positions over the years, from Help Desk analyst, IT Technician, IT Infrastructure Project Manager, IT Training Course developer/trainer, and Problem Management Task Force Team Leader, several positions as IT Manager within IT Infrastructure Operations, and Senior IT Manager in IT Security. I currently work with Change Leadership.

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