Email Zero Inbox : The GTD Optimized Email Workflow
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Your Gmail Inbox Can Be A Messy and Unfocused Place! Or You Can Tame The Beast And It Can Be A Place Of Focus, Calm And...
In this course you are going to learn how to tame the Gmail Inbox beast for productivity by using David Allen's Getting-Things-Done model. We will:
At the end of this course:
So by the end of this course you will be a Gmail Guru, an email whizz and productivity god! Well... maybe not all that but you will definitely be Getting-Things-Done in Gmail. It will no longer be a crowded mess every time you log-in but a place a calm and serenely just waiting for you to put it to work.
So let's go... every second you wait could be a second where you could be Getting-Things-Done in Gmail...Enrol now!
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|Section 1: Back To Basics: Getting Stuff Done Overview|
|Getting Things Done, a book by David Allen whose apt subtitle is “The Art of Stress-Free Productivity.”
This presentaion will gve you a brief overview of the GTD system before we look at how this can be intergerated into Google Gmail.
Slides: Understanding The "Getting Things Done" SystemPreview
Getting Things Done Workflow Sheet
12 Ways to Upgrade Your Weekly Review
Your Weekly Review
|Section 2: Turn Gmail Into Your Ultimate GTD Inbox|
Overview Of GTD with GmailPreview
Setting Up Multiple Inboxes
Adding Special Stars
Filter The Inboxes To Match The Stars
Keeping It Clean
Keep Your To Dos In One Place
Checking email only at specific intervals and processing them in batches. It has a lot of advantages.
Batching With A Little Free Help
|Section 3: Zero Gmail Inbox On Automation|
Getting Inbox Zero Introduction
Easy Unsubscribe From Eveyday Junk
techcrunch Article: Unroll.me, A Startup That Battles Junk Mail And ManagesPreview
The Holy Grail of Zero Inbox
How To Filter Your Gmail Like a Pro
On The Way To Zero Inbox
Here My Account To Zero InboxPreview
How To Sort Out Your Labels
A Few Helpful Folders
|Section 4: The Best Gmail IFTTT Recipes|
What Is IFTTT
If you need to keep track of your online purchases, then this IFTTT recipe is one of the best. It scans your inbox, and any time it finds a receipt, it automatically adds it to a Google Drive spreadsheet so you can easily keep track of your purchases.
If you get a lot of attachments in your Gmail, but you don't really use Google Drive, then it's kind of a pain to manually get those attachments over to a service you actually use. So, with either the Gmail to Dropbox or Gmail to Evernote recipes you can send all attachments to the service of your choice automatically as they come in.
If you like to star important emails so you follow up on them later and you're an Evernote user, then this recipe is what you need. When you star an email, it creates a note in Evernote so you can work on it there. This way you'll actually follow up on it.
Leave a Transcribed Note to Yourself in Gmail
Use Gmail to Find Your Phone
Remind Yourself to Review Starred Emails
Get SMS Alerts from Specific Email Addresses
Turn Emails into Calendar To-Dos with a Label
Turn Starred Emails Into Todo.txt Items
Automatically Add Reservation Emails to Your Calendar
|Section 5: Gmail Labs and Features You Should Enable|
If you find yourself doing a lot of repetitive typing, the Canned Responses lab will save you serious time. Enable it in Gmail Labs, type in the messages you find yourself sending over and over again, and then send them in the future with the click of a button. You can even send them automatically using filters.
|If you use Google Docs or Google Sites, Apps Search (available in Labs) is a great feature that extends Gmail's search capabilities to those two apps. That way, when you search for something in Gmail, it'll also bring up matching search results from Docs and Sites below the Gmail ones. That way you can do all your Google-related work in one, consolidated tab.|
|Gmail's tab might light up when you have new messages, but if you want a quick glance at how many unread emails are in your inbox, Gmail Labs' Unread Message Icon will do the trick. It's perfect for keeping Gmail in a pinned tab, but make sure it doesn't distract you!|
|We've all been there: you spend half an hour writing a strongly worded letter, hit send, and realize you probably shouldn't have done that. Thankfully, Gmail's Undo Send feature—available in Gmail Labs—is there to save you from yourself. After sending an email, Gmail will wait a predefined number of seconds (5, 10, 20, or 30, configurable in Gmail's settings) before sending. During this period, you can hit the "undo" button to take back your mistake.|
Google Contacts Now Keeps Your Contacts Updated, Merges Duplicates
|Section 6: Clever Tricks Built Right Into Gmail|
|For Chrome, Gmail should have asked you when this feature first went live, but if you said "no" at the time, you can go to
Strip Your Emails of Annoying Text Formatting
|These days, most of us have an account with a service like Dropbox for quick access to any files we want to store in the cloud. However, you can also attach them to a draft in Gmail and leave them there. That way, they're only a few clicks away, and you don't even need to open up a new tab to get them.|
|There are a lot of services that require you to know the IP address of one of your computers, like remote control, streaming your media, and more. The problem is, that IP can change from time to time, leaving you without a connection.
If you share a lot of photos, you don't actually have to click that "Insert Image" button whenever you want to embed a picture in an email. In both Firefox and Chrome, you can just drag images right into messages and drop them there to insert them. You can also copy and paste images from the web, which is particularly handy if you don't want to download an image to your desktop first.
What do you do when your Gmail account storage is nearly full? You can either purchase additional storage space from Google – they charge $5 per year for 20 GB – or a cheaper alternative would be that you scan your Gmail mailbox for messages that contain large file attachments and delete (or forward) all the bigger messages and recover precious space. You can use Google Scripts inside Google Docs to find all the space-hogging attachments inside Gmail in 2 minutes.
Here’s how you can get started Sorting Sizes
|Section 7: Conclusion|
The Grand Conclusion
Paul has worked within education and learning for over 20 years, teaching teenagers as well as undergraduate and postgraduate students at Oxford Brookes University. He specializes in online education and course development.
Involved in internet marketing and education for over 10 years Paul has written and developed over 7 online courses that include: Serious Profit on eBay & Amazon Without Funds or Products, A Rough Guide To ADHD From A Guy Who Lives With It, How You Can Actually Make a Passive Income From eBooks, 7 Simple Steps to Pinterest Selling, Traffic and Profits, 8 Steps To Automating Tumblr For Profit, How The Rich Get Rich And Keep It & How You Can Do The Same. As well as this, Paul has published: Emerging Church Theology & Youth Ministry Praxis: Eschatology, Preterism & Will Our Teenagers Sit On Clouds, Serious Profit On eBay Amazon Without Funds Or Products: Simple Steps to Making Serious Money on eBay, Amazon and Beyond Without Money or Products, ADHD Medication For Kids: Ritalin And Its Critics, What's Really Behind Methylphenidate Meds For Your Child?, An Holistic Approach To ADHD Kids In Schools: Helping ADHD Kids, Teens, Young People Teachers & Parents Happy In The Classroom.