Oddities in MS Project 2010

Existing user of MS Project moving to the Ribbon version? Then this TOP TEN list will prepare you for the top "gotchas".
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Instructed by F. Kevin Gaza
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  • Lectures 10
  • Length 44 mins
  • Skill Level All Levels
  • Languages English
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Published 8/2012 English

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Section 1: My Top Ten Oddities in Moving to Microsoft Project 2010

In this video you are introduced to the Ribbon, and presented is an overview of the free tool, Microsoft Office Interactive Guide for MS Project.  I'll show you how to find this tool on the Internet and how to use it.  I also introduce you to a part of the Ribbon called the "Backstage" view.  So in short, Oddity #10 on this top ten list is just the basic stuff on the oddity called the Ribbon that you need to know and tips on how to work your way past the Ribbon transition period.


This is the next oddity in migrating to MS Project 2010---the new file format, and how to address compatibility with prior versions.  In this lecture two tricks are demonstrated. The first trick is on how to make Project 2010 open and save files from prior versions.  The second trick is how to use MS Project 2010 but "live in a Project 2007 world" using compatibility mode.  You will want to watch this lecture, especially for this second trick!  Enjoy.


With Project 2010 Microsoft has changed the help system model. It is now based on a social media approach, which means Microsoft is counting on its partners and power users to add content to the help system.  In the long run this should be a great approach, but in these early days you may find yourself pining for the way the old help system work. Thus in this lecture I show some tips on how to make the Help system work the way you need it to, and I even through in a tip on how to keep your old help system from prior versions available.


In this lecture I go over how double clicking has changed, especially when double clicking on column headings to drill into the task to get the old Column Definition dialog box. Well that is different now, and in this video I show you what changed and then give you some tips on how to deal with the change.


For creating schedules, there is no better view than a split screen view. And Microsoft made some minor changes to splitting the Window from earlier versions. I think they are good changes, but they are odd.  Along the way in this lecture I not only show  you the oddity, but I then close out with a nice tip on how to make your split screen views more functional with a minor customization. If you have never used a split screen before, you really ought to watch this video.


This oddity is a good one, not in that what it does is good. It isn't, but it is good in that it is so subtle, you really have to be on your toes.  And unfortunately it is an oddity you will get snake bitten by.  So you need to watch this video.  And after you get done watching, if you are feeling kind of down, at the end of the video I bring you back up as with every heart ache, there is a silver lining! 


This lecture gives you a quick preview of how the AutoFilter feature works in Project 2010, and then goes through the odd way that the drop down menu does not always match the column width---and then the lecture closes out with a very simple but not very obvious way to fix that problem.


I love the new database engine under the hood of MS Project 2010. It is much more stable than the old versions. Stable enough to make it a big reason to switch to this version. But that stability comes at a cost.  And the cost is the database has a sort index that is always active, and when you do things like Hide Columns that indexing kicks in.  Watch this video to see the quirk.  Unfortunately, there is no fix.  This is one of those lemons that can't be sweetened.


This is the Sort oddity.  And in MS Project 2010, this is a nasty one.  You cannot turn it off. And what is going on is the database engine is always active in Project 2010, which is different than how it worked in previous versions.  And there are certain commands that trigger the database engine into reindexing (sorting) the rows.  Watch this video and be prepared for this diabolical oddity.


The number one oddity in MS Project 2010 is how filtering works.  When a filter is turned on, it is active, and certain command can make your rows re-filter unexpectedly. Combine this with the fact that the Sort is not an option, it is always on, and it too kicks in with the same commands, you end up with a vicious one-two punch that can send your data reeling.  Watch this video and cringe, but then you will be prepared and thus careful in Project 2010 when you turn on a filter.  

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Instructor Biography

F. Kevin Gaza, Enterprise Project Manager

F. Kevin Gaza, PMP

Kevin has been an enterprise project manager for over fifteen years for a multi-state healthcare organization. In that role he has been a primary architect and author of the organization’s project methodology and has been a lead project manager on a variety of enterprise projects including rolling out ITIL/ITSM, building data centers, FCC funding projects , deploying networking systems, upgrading Windows and Office for over 20,000 users---and not to mention deploying numerous healthcare products.

Prior to healthcare Kevin worked as a PM for the Indiana Secretary of State, and had fun for several years as the IT Director at the Indianapolis Zoo---but only after paying his dues for some years as a project engineer in the manufacturing sector. He has taught Microsoft Project at IUPUI (Indiana University-Purdue University Indianapolis) since 1994 as an adjunct, which is basically one of his rat labs for course development.

Through all that---three decades of project work, four-plus industries, and teaching at IUPUI---Kevin has developed this approach to using Microsoft Project, called The Five Keys Method.  The Method is jam packed with insights and tricks you won't find anywhere else.  

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