Zoho Books: Accounting & Bookkeeping in Zoho Books

Explore Zoho Books, a cloud-based accounting software that covers purchasing, invoicing, stock management, bank reconciliation, and reporting, with online multi-user access from any device.

Explore the double entry accounting system and learn how every transaction affects at least two accounts, like bank and equipment or bank and loans, using Zoho Books.

Compare cash method and accrual method, highlighting when revenue and expenses are recorded and how accounts receivable and payable affect cash flow and profitability.

Discover the chart of accounts, a customizable set of records that powers your business books, including asset, equity, liability, revenue, and expense accounts with examples like accounts payable and receivable.

examine the balance sheet to see assets, equity, and liabilities, the fundamental equation assets equal equity plus liabilities, and how debits and credits move these accounts.

Learn how the income statement in Zoho Books (profit and loss) summarizes revenue and expenses, including cost of goods sold, salaries, taxes, utilities, and rent, to determine your profit.

Sign up for Zoho Books and explore the website, noting the free trial and free subscription levels while reviewing invoicing, banking, inventory, and reports.

Sign up for Zoho Books using a mock ABC Stationery account, enter email and password, select country, then set up the organization with currency, language, and time zone.

Set up your organization in Zoho Books by configuring the organization profile. Upload a logo, select industry, and enter address, currency, financial year, tax ID, and accounting preferences.

Navigate the Zoho Books dashboard to view total receivables and payables, cash flow, and income and expenses by month, with accrual or cash terms, plus expenses and bank accounts.

Explore the inventory module in Zoho Books by creating items, tracking stock on hand, and setting selling and cost prices; view transactions and cost of goods sold accounts.

Explore the banking module in Zoho Books by connecting a bank for automatic feeds or adding a manual bank account, then record expenses with receipts and taxes.

Explore the Zoho Books sales module, including customers, estimates, invoices, sales receipts, payments, recurring invoices, and credit notes; learn to create customers and manage transactions.

Explore the Zoho Books purchasing module: manage vendors, create purchase orders, generate bills, record expenses, handle recurring purchases, and apply vendor credits or debit notes.

Explore the accountant module in Zoho Books, creating manual journals, enforcing double-entry rules, and managing the chart of accounts, budgets, and budget versus actuals.

Explore the Zoho Books reporting module, including profit and loss and balance sheet reports, customize date ranges, favorite key reports, and export to PDF or Excel.

Set up your Zoho Books business by configuring organization profile, preferences, users and roles, branding, custom fields, inventory settings, and essential modules for streamlined bookkeeping.

Explore setting up business preferences in Zoho Books, focusing on sales preferences, estimates, invoices, terms and conditions, customer notes, and basic invoice and purchase customizations.

Create and customize professional templates in Zoho Books for estimates, invoices, purchase orders, and credit notes by editing headers, fonts, colors, and layouts, then clone templates for consistency.

Shows how to create and refine a chart of accounts in Zoho Books for ABC Stationery, including assets, equity, inventory, sales, expenses, and owner drawings.

Set up opening balances in Zoho Books by using the checklist and trial balance from your previous software, then import assets, stock, contacts, and owner's equity.

Set up stock items in Zoho Books by creating pencil and eraser items, configuring unit pieces, selling price, purchase price, and linking to sales and cost of goods sold accounts.

Record a $10,000 owner deposit as capital in a Zoho Books journal to increase bank assets and owner's equity; learn debits, credits, and publishing to update the balance sheet.

Learn how to record a computer purchase in Zoho Books through a purchase order and bill, track assets and accounts payable, and pay the supplier to update the balance sheet.

Create a purchase order, convert it to a bill to record stock on hand and accounts payable, then pay to reduce the bank and learn inventory tracking and journals.

Purchase order of 500 erasers from eraser supplier one increases stock on hand and accounts payable, then pay the bill by bank transfer, affecting balance sheet with no profit impact.

Clone a purchase order to buy 500 erasers from eraser supplier two, convert to a bill, and record payment. Update stock on hand and inventory reports; next, a pencil return.

Use a vendor credit (debit note) in Zoho Books to return stock against a bill, reducing stock on hand and accounts payable, then refund to bank to settle the credit.

Learn how to record sales in Zoho Books, issue invoices and estimates, update stock on hand, recognize cost of goods sold, and track payments and accounts receivable.

Clone a prior invoice to sell five pencils at $20 each as a cash sale, automatically paid, updating bank, accounts receivable, stock on hand, and cost of goods sold.

Record a sale in Zoho Books by invoicing 50 erasers at $2, processing bank transfer payment, and updating accounts receivable, stock on hand, and cost of goods sold.

Learn how to handle customer returns in Zoho Books by creating a credit note, issuing a refund, and reversing sales and cost of goods sold.

Learn how to record a $5,000 rent payment in Zoho Books using a purchase order, a bill, and a payment, tracking rent expense, accounts payable, and bank account impact.

Record a $1,000 utilities expense paid from your bank account by debiting utilities expense and crediting the bank, using reference 12 in Zoho Books.

Transfer $100 from bank to petty cash via a manual journal, debiting petty cash and crediting bank, affecting only asset accounts on balance sheet with no profit or loss impact.

Record a $50 business lunch as a travel and entertainment expense in Zoho Books, debiting meals and entertainment and crediting the bank account, and review its impact on profits.

Learn to link a bank account in Zoho Books, import an excel statement, and reconcile by matching transactions with invoices.

Master basic accounting principles, including double-entry, the balance sheet, and the income statement, while learning to sign up for Zoho Books, set up your organization, and use its basic features.