Xero Not for Profit Organization

Learn to enable and configure tracking categories in Xero for not-for-profit organizations, creating unrestricted and restricted accounts (admin, fundraising, education, community service) with percentage allocations.

Set up a bank account in the not-for-profit general ledger using the chart of accounts, assign an account code, and prepare for bank feeds and proper transaction categorization.

Learn how to record a donated office space valued at 35,800 in a not-for-profit on Xero, as unrestricted contributions offset by rent expense, using a cash clearing account.

record a cash donation in a not-for-profit using Xero, increasing cash and contributions without restrictions. learn how this affects journal entries, balance sheet, and statement of activities, including donor restrictions.

Customize a pledge form by renaming the invoice to a pledge in the not-for-profit dashboard and adjust invoice settings, branding, and donation receipts.

learn how a not-for-profit records pledges as restricted contributions, treating pledges as receivables and using a pledge form, with time restrictions and invoice-like tracking.

Learn how to customize not-for-profit financial reports in Xero, converting trial balances to financial statements with unrestricted and restricted columns, and create worksheet and income statement reports for clearer insights.

Record a restricted government education grant in a not-for-profit in Xero, increasing cash and revenue while tracking the restriction with the government grants education category.

Create and customize restricted and unrestricted item reports in Xero for a not-for-profit, building a two-column income statement worksheet that tracks government grants and time restrictions.

Record salaries in a not-for-profit using Xero, handling cash payments and accruals via journal entries and adjusting entries, with payroll payable, and worksheet reports across balance sheet and income statement.

Analyze a donor pledge restricted to a long-term construction project, compute present value, and record receivable and restricted revenue while recognizing a contra asset for the discount.

Purchase of furniture for a not-for-profit is recorded as property, plant, and equipment and depreciated. Compare this to donating furniture at fair value and recording donor contributions.

Record and categorize not-for-profit expenses in Excel, including telephone and utilities, then break them out by program and function, and allocate using a 20/40/20/20 methodology.

Enter adjusting entries for a not-for-profit, using an allowance for uncollected pledges. Record depreciation expense and accumulated depreciation via journal entries, noting the impact on accounts receivable.

Allocate expenses to unrestricted and restricted categories—admin, community service, education, and fundraising—using the not for profit dashboard and Excel, with a two-step breakdown by nature and function to reveal totals.

Allocate expenses to categories in a not-for-profit, separating donor-restricted and unrestricted items by function and by nature, using Excel to drill down into admin, community service, education, and fundraising.

Record net assets released from restrictions in a not-for-profit using journal entries and two accounts (restricted and unrestricted), building the statement of activities from a two-dimensional trial balance.

Learn how to perform closing entries in a not-for-profit using Xero, moving income and expense balances to restricted and unrestricted net assets at period end.

Format unassigned categories in the not-for-profit dashboard, comparing unrestricted and restricted items and using not applicable options. Learn to adjust advanced settings and data entry to improve income statement reporting.

Explore how to build a statement of activities in a not-for-profit using restricted and unrestricted columns, classify expenses by function and nature, and prepare external reports from Excel.

Learn to break out not-for-profit expenses by nature and function in Excel, creating program and admin/fundraising views for clear, board-friendly reports.

Generate and analyze the restricted items detail report from the not-for-profit dashboard, detailing government grants, long-term projects, and time restrictions within the statement of activities.

Learn to generate, customize, and export a statement of financial position (balance sheet) for a not-for-profit, detailing assets, liabilities, net assets, and donor restrictions, with Excel reporting and layout tweaks.

Analyze not-for-profit accounting from initial journal entries to final financial statements, including net assets, donor restrictions, contributions, expenses, and depreciation in a health care organization scenario.

Learn how to allocate not-for-profit expenses to program services and support functions using 40/20/20/20 percentages, prepare journal entries, and release restricted net assets.

Close out the temporary accounts from the income statement by reallocating expenses and revenues to net assets with and without donor restrictions.

Explore how a not for profit organization prepares statement of financial position by balancing assets, liabilities, and net assets with and without donor restrictions, using trial balances and closing entries.

Analyze the not-for-profit statement of activities, separating contributions with and without donor restrictions and allocating expenses by category to reveal net assets.

Master the not-for-profit statement of cash flows, from accrual to cash basis, using the direct method and indirect reconciliation across operating, investing, and financing activities.