Teach on Udemy

Turn what you know into an opportunity and reach millions around the world.

Learn More

Your cart is empty.

Keep shopping

Trello Project Management: Shared Online Trello To-Do Lists

Name: Trello Project Management: Shared Online Trello To-Do Lists
Rating: 4.3 (207 reviews)

Free and easy Trello web: Trello mobile app: Shared online to-do lists: Trello task and project management: Trello teams

Created byBrian Jackson

Last updated 3/2025

English

English [Auto],

What you'll learn

Understand the core principles of Trello and how the Kanban methodology enables efficient management of personal tasks and team-based project workflows.
Master creating Trello Boards to manage multiple, clearly defined projects, ensuring task clarity, team accountability, and improved overall productivity.
Effectively organize tasks into Trello Lists representing different phases, including "To-Do," "Selected," "Working On," "On Hold," "Completed," and "Rejected."
Learn to create and manage Trello Cards to represent individual tasks, track their status, and facilitate smooth progression through every project stage.
Utilize Trello’s intuitive drag-and-drop interface to effortlessly prioritize tasks, update project statuses, and manage deadlines across diverse projects.
Discover techniques to efficiently collaborate on Trello Boards by inviting team members, setting administrative privileges, and assigning task ownership.
Gain proficiency using Trello’s web, iOS, and Android platforms, ensuring seamless synchronization and project access across various devices and locations.
Apply Trello to effectively document detailed task descriptions, key information, and important notes, enhancing clear communication within your team.
Acquire skills to track estimated versus actual task completion times within Trello, enhancing team transparency, productivity, and resource management.
Learn to implement Trello to manage large-scale team projects, effectively distributing workload, tracking progress, and meeting critical project milestones.
Identify methods for utilizing Trello to improve task accountability, encouraging team members to maintain responsibility and transparency in their work.
Recognize Trello’s potential as a versatile tool beyond software development, effectively managing tasks from course creation to event planning activities.
Develop the ability to efficiently categorize and filter Trello Cards, enabling quick retrieval, easier updates, and enhanced workflow management.
Understand strategies for clearly marking task priorities in Trello, ensuring vital tasks are prominently highlighted and managed with increased urgency.
Leverage Trello’s commenting and attachment features to facilitate clear, effective, and centralized communication and file sharing within your team.
Discover practical methods to archive and manage historical project data in Trello, keeping active boards uncluttered and team members focused and productive.
Learn best practices for designing Trello workflows to boost team productivity, prevent bottlenecks, and achieve consistent project execution quality.
Implement effective Trello techniques for managing personal task lists, ensuring increased focus, timely task completion, and improved overall productivity.
Explore Trello’s advanced collaborative capabilities to efficiently manage remote or distributed teams, ensuring team cohesion, alignment, and productivity.
Evaluate and select suitable Trello templates and power-ups to further enhance functionality, streamline workflow management, and optimize project outcomes.

Course content

11 sections • 50 lectures • 4h 3m total length

Course Overview4:07
In this lecture, I provide an overview of the course content and structure.
Using Trello in Just 15 Minutes18:20
What is Agile Kanban Methodology?6:55
This lecture provides a brief definition of Kanban, its principles and its practices.
What is Trello?2:46
This lecture provides a definition of Trello and begins to associate its features with the Kanban requirements.
How to Watch This Course4:38
This lecture provides information on how to watch Udemy courses fast and use bookmarks to mark important places in the videos to which you may want to return.

Introduction to Trello4:46
Explore Trello as a free, online task manager with drag and drop boards, lists, and cards that support collaboration, checklists, labels, due dates, and project tracking.
Sign Up for a Free Trello Account3:29
Sign up for a free Trello account, explore the free plan and business class option, sign in with email or Google, and access boards to create a new project board.
Trello Help2:43
Access practical Trello help beyond the tour by using help.trello.com, Trello for iOS and Android, and the basic guide board with board basics and YouTube videos.
Configuring Your Trello Settings1:55
Addendum: Trello Workspaces and Licenses2:44
In this lecture, I discuss the addition of Trello workspaces and various licensing options from free to premium.
Create and Manage Trello Boards4:08
Explore Trello boards as the top level for organizing major projects, create new boards, and manage board details, lists, cards, and shared project indicators with spent versus estimated tracking.
Addendum: Using Trello Templates3:57
In this lecture, I demonstrate how to create a board from a large list of templates to save time and implement complex processes.
Create and Manage Trello Lists6:07
Create and manage Trello lists to reflect project phases—to do, doing, and done—define on hold and rejected lists, move cards between lists, and archive completed work.
Create and Manage Trello Cards7:05
Add and manage Trello cards to turn ideas into actionable tasks, move them through lists from to do to completed, assign members, add labels, notes, and put items on hold.
Add Card Descriptions and Comments7:44
Learn to add information to Trello cards by editing descriptions and comments, rename and move cards, set recurring tasks, and use formatting to create headers, bold, and images.
Wrap Up and Missed Material5:38

Labeling Cards and Labeling Labels6:06
Using Trello Filters1:46
Learn to filter cards on a Trello board using the show menu's filter cards feature, select labels like marketing and cleanup, and apply due date and collaboration filters.
Trello Card Checklists4:19
Trello Card Due Dates3:29
Trello Calendar and Third Party Calendar Integration4:04
Enable Trello calendar as an administrator and view due dates on a calendar. Export via iCal to sync with Google Calendar and see a comprehensive project timeline.
Trello Card Attachments and Cloud Storage Integration4:39
Explore Trello attachments and cloud storage integration, adding files from Dropbox, Google Drive, or OneDrive, or from your computer, with card covers and comment attachments.

Adding Users and Assigning Administrative Priveledges1:25
Sharing Trello Boards and Assigning Members to Cards3:10
Learn to share Trello boards by adding members to cards, searching for teammates, and toggling permissions from normal to admin, while tracking each member's activity and removing them when needed.
Example of Collaborative Trello5:00
Explore Trello in action, demonstrating boards, labels, due dates, and assigning tasks across a publishing project with Melanie Jackson, including checklists, comments, and activity updates.
Using Trello Teams5:32
Learn how to create and manage Trello teams to organize boards, add members, set permissions, and share projects for larger groups, including private, public, and business class features.
Audience Participation5:49
Make a Trello board public to invite input from non-members, publish a link, and enable voting so people can vote on cards.
Simple Checklist Completion3:34
Use Trello checklists and card task lists to track progress, estimate completion time, and ensure no subtasks are missed while building the course.
Addendum: Adding Trello Automations5:03
In this lecture, I demonstrate the use of automation to have actions automatically occur based on triggers.

Trello Apps4:11
Installing and Running the Trello App3:28
Install and run Trello app on Android from Google Play Store, log in, and explore boards, cards, and notifications while using the app’s settings and help to stay on track.
Trello App Demonstration on Android4:14
Trello Browser Addons3:59
Explore Trello browser addons that add features to Trello tabs and support shared online to-do lists. Learn to install, enable, and manage card numbers for Trello for easier standup discussions.

Trello Licensing Levels3:54
In this lecture, I provide an overview of the three Trello licensing levels and the features provided by each.
Trello Standard License Features
In this lecture, I demonstrate some of the important added features provided with the Standard Trello license.
Trello Premium AI Extension3:27
In this lecture, I demonstrate the use of the AI extension to Trello available with a Premium license.

Section Introduction0:10
This section contains a Trello mini-course extract from another of my Udemy courses. I thought it might provides an interesting review and summary of the course. If you don't agree, skip it. You now own all my Udemy Trello recordings.
Introduction to Using Trello to Manage Your Lists2:00
In this lecture, I provide an overview of Trello and it's user interface.
Basics of Boards, Lists and Cards12:46
The core of Trello, he we learn how to create Trello boards, lists and cards.
Advanced Trello Techniques8:32
In this lecture, I explain how to use advanced Trello techniques to extended the functionality of your boards.
Cooperative Trello6:32
In this lecture, I explain how to collaborate with other internet users on a single Trello board.
Using Trello to Manage Your Lists Workshop10:41
In this lecture, I demonstrate how quickly a Trello board can be created and used.
Conclusion to Using Trello to Manage Your Lists0:31
Closing thoughts and statements.

Requirements

All students need to complete this course is a computer and a web browser.

Description

Looking for an easy to use todo list manager that will actually help you to complete the things on your todo list? Try Trello!

Trello is a free online task manager that can be accessed using any web browser (or IOS and Android apps). It supports simplified todo list management through a drag & drop interface. It's based on the Kanban method of project management adopted in the early 1940s to control automotive production at Toyota.

Looking for an easy to use project manager that will allow you to work in teams?

Trello is a fully collaborative software tool that allows groups of people to work on shared projects moving tasks from concept through completion.

Looking for sophisticated task management that will allow you to manage large teams of people working toward a common goal?

Trello allows you to fully document each task in a project while also tracking estimated time against time actually spent.

So, how does Trello differ from any other todo list or task manager?

Trello allows you to organize multiple projects into separate Boards. People can be invited to work together on boards granting different administrative privileges to each person. Each Trello Board is composed of multiple Lists with each list being associated with a phase of the project. For example, your lists might include:

Todo - All tasks anyone can think of to work on.
Selected - The tasks selected for this project.
Working On - Tasks currently being worked on.
On Hold - Tasks that are awaiting something.
Completed - Completed Tasks
Rejected - Rejected Tasks

Cards are added to a Board to represent individual tasks. Cards are moved from one List to the next to represent advancement through the phases of project development from initial concept all the way to completion.

Initially developed to track software development projects, I will be showing you how to use Trello to track everything from Udemy course development to organizing a party

Trello is free. Trello is easy to use. Trello is intuitive. Trello is powerful. Trello will store your project data safely online and make it available on all your devices. Trello can be used to manage collaborative efforts.

Updated 3/2025 with the following new material:

Trello Workspaces
Trello Card Templates
Introduction to Trello Automations
Trello License Level Features
Trello Premium License AI
Trello Mini-course

So, what are you waiting for? Increase your productivity 10 fold using this leading task management tool.

Remember: Udemy offers a 30-day money-back guaranty if you aren't 100% satisfied with this course, so you have nothing to lose.

I look forward to seeing you in the classroom.

---Brian

Who this course is for:

Professionals managing team-based projects seeking effective task collaboration.
Entrepreneurs aiming to streamline project management and enhance productivity.
Students organizing coursework, assignments, and group projects systematically.
Freelancers looking for a reliable, intuitive tool for task and client management.
Individuals who wish to efficiently manage personal to-do lists and goals.
Project managers interested in adopting easy-to-use online collaborative solutions.
Remote teams needing seamless, real-time task management across various locations.
Event planners requiring structured management of tasks and deadlines.
Educators coordinating lesson plans, assignments, or curriculum development.
Anyone interested in maximizing efficiency through structured task management.

Trello Project Management: Shared Online Trello To-Do Lists

What you'll learn

Explore related topics

Course content

Introduction5 lectures • 37min

Trello for Beginners: An Introduction to Trello11 lectures • 50min

Beginner Sample Trello Projects2 lectures • 12min

Intermediate Trello: Configuring and Viewing Cards6 lectures • 24min

Intermediate Sample Trello Projects1 lecture • 9min

Advanced Trello: Trello Colaboration7 lectures • 30min

Advanced Sample Trello Projects3 lectures • 17min

Trello Apps, Addons and Software Development4 lectures • 16min

Trello Licensing Levels and Features3 lectures • 7min

Additional Material7 lectures • 41min

Requirements

Description

Who this course is for: