The Pass Off Course
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The Pass Off Course

DIY wedding planning that guarantees you attend your wedding as a guest.
New
0.0 (0 ratings)
Course Ratings are calculated from individual students’ ratings and a variety of other signals, like age of rating and reliability, to ensure that they reflect course quality fairly and accurately.
1 student enrolled
Created by Ashley Coffin
Last updated 5/2020
English
English [Auto]
Current price: $50.99 Original price: $84.99 Discount: 40% off
3 hours left at this price!
30-Day Money-Back Guarantee
This course includes
  • 8.5 hours on-demand video
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
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What you'll learn
  • Wedding Planning
  • DIY wedding planning that guarantees you attend your wedding as a guest.
Requirements
  • Be Engaged
  • Planning your wedding yourself
Description

Most couples choose to plan their own wedding...BUT then they get stuck planning their wedding down to the wire, spinning with stress and never getting to truly enjoy all their hard work, time and money they spent planning their once in a lifetime experience!

This course teaches you how to plan your wedding from beginning to end (leaving nothing out) while always keeping The Pass Off in mind.

The Pass Off is when you pass over every detail, thought or stress you ever had about your wedding to a point of contact (i.e. day of coordinator, friend, family member) so they can perfectly execute your special day on your behalf - leaving you 100% confident, with nothing to do but sip on a mimosa!

Now you can plan your own wedding AND feel 100% confident, anxiety-free and completely present to soak in every second of your wedding day!


Who this course is for:
  • Engaged Couples
  • Brides
  • Grooms
  • Couples that are planning their wedding themselves
Course content
Expand all 34 lectures 08:22:22
+ Introduction
1 lecture 38:20

We're so glad you're here! Below explains 1. how to calculate the timeline for your planning and 2. a checklist for this lesson

Planning Timeline Formula

  1. Number of weeks from NOW until your wedding day = total number of planning weeks

  2. Total number of planning weeks / 3 parts

Part 1 = BUILD module - pour the foundation for your planning, build a team, and frame your vision

Part 2 = PLAN module - develop consistent materials to organize logistics

Part 3 = FINALIZE module - tighten every loose end, design your wedding, organize information, pack and pass off!

Schedule to be DONE DONE DONE 1-2 weeks prior to your wedding!

Lesson Checklist

  • Complete Starting Point Checklist and Parameters (link below)

    • Answer the foundational questions over wine

    • Create a draft budget (link below)

    • Discuss a payment plan

    • Pick your top wedding months

    • Pick your top wedding locations

    • Create a draft guest list (link below)

      • Pick your wedding party (don’t forget your flower girls and ring bearers)

  • Plan a way to celebrate your engagement!

Preview 38:20
+ BUILD
22 lectures 04:20:54

Material Organization

Create a Google Folder for ALL wedding materials!

All the tools in this course are View Only files. I recommend you copy all of these tools into your own Wedding Folder. Do NOT just save them to your Drive. Organize them nicely within a folder.

I recommend you create a file for each vendor and store all files regarding that vendor within it including : vendor interview, contracts, homework, etc.

An example is shown below.

DRIVE>WEDDING FOLDER

DRIVE>WEDDING FOLDER>VENDORS

DRIVE>WEDDING FOLDER>VENDORS>PHOTOGRAPHER (repeat for every vendor)

Lesson Checklist

  • Created a wedding folder

  • Created a wedding calendar

  • Purchased wedding insurance


Preview 04:56

Lesson Checklist

  • Interviewed some venues (link below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a venue/set a date

  • Signed a contract

  • Paid a deposit

  • Put remaining payments on your google calendar

  • Understand in detail everything that is included in the venue package you purchased (this will be helpful soon)

  • Add vendor contact information to PLAN- “who’s doing it?” tab

Booking Your Venue & Setting Your Date
15:20

Lesson Checklist

  • Understand in detail everything that is involved with your Plan B and note in your Pass off Checklist

    • When does that decision need to be made?

    • Who is moving everything if the decision is made last minute?

  • Add vendor contact information to PLAN- “who’s doing it?” tab

Contingency Plan
03:32

Lesson Checklist

  • Add sketch of your layout saved to your Wedding Folder

Layout Draft
05:07

Lesson Checklist

  • Create draft timeline (can select from options within the timeline examples folder link below or create your own)

  • Fill in as much of the highlighted parts as possible (you might not get very far and that’s okay!)

Timeline Draft
02:54

Lesson Checklist

  • Started a Pinterest board with some categories

  • Ranked your design elements 1-10

Vision Framework
05:42

Lesson Checklist

  • Listed some accommodation options (with release dates) for your guests on your website. Those might include wedding blocks, vacation rentals, campsite, on site accommodations and more

  • Add release date/cancellation dates to your wedding calendar

  • Add your accommodations contacts into PLAN- “who’s doing it?

Booking Accommodations
07:16

Lesson Checklist

  • Ordered attire for the wedding day

  • Have honeymoon or mini-moon plans

  • Started a registry and added it to your website

  • Purchased wedding bands

Our recommended travel agent for honeymoons (link below).

We recommend Zola for your wedding website, registry and guest list tracking.

The Fun Stuff
07:12

Lesson Checklist

  • Built a website

  • Added your guest list with emails and addresses

  • Ordered save the dates

  • Ordered invitations (or have them in your cart)

  • Added send dates to your calendar (for Save the Dates and Invitations)

  • Communicated attire, necessary dates and other requests to your wedding party and family and flower girl/ring bearer parents

    • Celebrated your wedding party!

Communications
17:20

Lesson Checklist

  • Interviewed some photographers (link to worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a photographer

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Put any planning forms in their vendor folder on your drive, include the due date in their title

  • Scheduled engagement photos and put it in your wedding calendar

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Photographer
18:09

Lesson Checklist

  • Interviewed some caterers (link to worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a caterer

  • Put the contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Put any planning forms in their vendor folder on your drive, include the due date in their title

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Caterer
16:30

Lesson Checklist

  • Interviewed some day-of coordinators (link to worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a day of coordinator

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Put any planning forms in their vendor folder on your drive, include the due date in their title

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking your Day-of Coordinator
15:37

Lesson Checklist

  • Booked some transportation

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Transportation
12:20

Lesson Checklist

  • Interviewed some videographers (link to worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a videographer

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Put any planning forms in their vendor folder on your drive, include the due date in their title

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Videographer
10:28

Use the worksheet below to build a playlist if you’re not using a band/DJ or if your vendor hasn’t provided you with one.

Lesson Checklist

  • Interviewed some DJs, Bands or Musicians (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked some music for your ceremony and reception

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Put any planning forms in their vendor folder on your drive, include the due date in their title

  • Put the music list on your fridge and starting to chip away at it

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Music
21:57

Use this worksheet to organize your rentals.

Lesson Checklist

  • Interviewed some rental companies (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Reviewed the “Who's bringing it?” spreadsheet

  • Booked some rentals

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Rentals
22:36

Lesson Checklist

  • Interviewed some hair stylist and makeup artists (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a hair and makeup artist

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Pinned photos of hair and makeup that you like

  • Scheduled a consultation

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Hair & Makeup
16:45

Lesson Checklist

  • Interviewed some florists (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a florist

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Scheduled a consultation

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Flowers
19:09

Lesson Checklist

  • Interviewed some officiants (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked an officiant

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Scheduled a consultation/coffee meeting

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Officiant
09:16

Lesson Checklist

  • Interviewed some dessert vendors (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked some dessert

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Scheduled a tasting and put it on your calendar

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Dessert
08:07

Lesson Checklist

  • Interviewed some bartenders (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a bartender

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Purchased a banquet permit and saved a signed copy in your wedding folder

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Bar
12:45

Lesson Checklist

  • Interviewed some babysitters (using the link to the worksheet below)

    • Input responses into the worksheet, you’ll need to remember this information for later!

  • Booked a babysitter

  • Put their contract in your drive

  • Paid the deposit and put remaining payments into your wedding calendar

  • Added contact information to “Who’s Doing It? Spreadsheet

Booking Your Babysitters
07:56
+ PLAN
4 lectures 01:46:33

Lesson Checklist

  • Eliminated most of the yellow on your timeline

  • Filed out - “Who’s Doing It?" Spreadsheet

    • Then emailed vendors with outstanding questions in regards to responsibility and time

    • Completed form (leaving no highlights)

Logistics - who's doing it? And when?
38:31

Lesson Checklist

  • Have a date scheduled for any showers!

  • Purchase shower and wedding thank you cards

  • Plan and purchase thank you gifts/cards for wedding party, family and special guests

Celebration and Gratitude
06:20

Please use the outline with times listed below.


Lesson Checklist

  • Understand your coordinator’s pass off process if they are a professional (i.e. will they be introducing themselves to vendors via email, meeting day-of)


VENUE 6:30

Arrange the following details with your venue:

  • Parking instructions for guests and vendors

  • Garbage plan for the end of the night

  • Special venue rules

    • Fire

    • Smoking

    • Driving handicapped guests to ceremony site

  • Plan B plan

    • Who’s moving things

    • When does the final decision need to be made

  • Insurance requirements

  • Banquet permit requirements

  • Rooming lists (on or off property)

  • Rentals provided by venue

    • Linen size and color

    • Tables and chairs needed

    • etc.

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


CATERING (12:56)

Arrange the following details with your caterer:

  • Special meals for guests with dietary restrictions or allergies

  • Number of vendor meals

  • Passed or stationary appetizers

  • Buffet, plated or family style meal

  • Kids buffet/meals?

  • Late night snack logistics (if necessary)

  • Coffee and tea service (if necessary)

  • Finalize menu and add to wedding folder

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


FLOWERS (16:58)

Arrange the following details with your florist:

  • Use the link to the worksheet below and Pinterest to guide your consultation with your florist

  • Email all above materials to your florist for their reference (or print and bring them with you)

  • Finalize floral order during an in person consultation

  • Add final floral order to wedding folder

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)



BAKER (24:22)

Arrange the following details with your dessert vendors:

  • Finalize your dessert order

  • Add final order to wedding folder

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


BAR (26:37)

Arrange the following details regarding your bar:

  • Finalize the bar menu and add to wedding folder (don’t forget to include the following)

    • Include signature cocktail recipes and garnishes

    • If offerings are different from cocktail hour to reception

    • How offerings are packaged (cans, bottles, kegs)


If buying your own alcohol:

  • Use this worksheet to plan your purchasing and add to - “Who’s Bringing It?" Worksheet


If hiring bartenders, arrange the following details with your bar crew:

  • Plan for if they run out of offerings

  • Coffee and tea service

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)


  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)



MUSIC (34:32)

Arrange the following details with your music:

  • Finalize all music lists from previous music lesson

  • Discuss any timings/special songs

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


PHOTO/VIDEO (37:24)

Arrange the following details with your photographer/videographer:

  • Confirm timeline

  • Build a shot list (be sure to think through any family dynamics as well)

    • There is a link to a sample photo list below

  • Discuss timing and any shot special requests

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


OFFICIANT/CEREMONY PLANNING (39:16)

Arrange the following details with your officiant:

  • Finalize your ceremony script and upload to your wedding folder

    • Below is a link to some samples scripts!

  • Schedule a date on your calendar to pick up your Marriage license

  • Discuss any special ceremony requests/activities

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


HAIR/MAKEUP (45:43)

Arrange the following details with your hair and makeup:

  • Any special requests they have - mirror, lighting

  • Confirm morning timeline

  • Discuss any special requests since consultation

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)



RENTALS (46:54)

Arrange the following details with your rentals :

  • Finalize rental order and add to wedding folder

  • Discuss delivery and pick-up timeline

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


TRANSPORTATION (47:43)

Arrange the following details with your transportation:

  • Discuss any timeline changes and/or special requests

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


BABYSITTER (48:30)

Arrange the following details with your babysitter:

  • Sitter plan

    • Number of kids and ages

    • Babysitting location

    • Parent contact info

    • Activities

    • Food/snacks

  • Communicate coordinator/day-of contact information and explain the pass off process

  • Add all above info to the pass-off checklist (this will be given to your day-of coordinator and holds any unique details regarding each vendor)


DAY-OF COORDINATOR (49:15)

Arrange the following details with your day-of coordinator:

  • Complete any wedding day worksheets

  • Confirm all deadlines in your calendar (i.e. final counts and payments)

  • Review the pass off checklist and start to organize all necessary materials for the pass-off

Vendor Homework
50:33
Rehearsal Dinner
11:09
+ FINALIZE
6 lectures 01:31:57
Design
17:59

Use the second tab of your guest list spreadsheet to organize your seating chart.

Seating Assignments
14:50

Lesson Checklist

Finalize your layout

  • Use the - “Where Does It Go?” spreadsheet to organize your decor for the pass off into the spaces as shown on your layout.

Where does it go?
13:50

Lesson Checklist

  • Review timeline (should have nothing highlighted)

  • Review PLAN form (should have nothing highlighted)

  • Review Layout and PDF final copy

  • Create a brief timeline for your wedding party and immediate family (use the link to the template below)

  • Build a family/wedding party contact sheet for your coordinator/day-of contact (use the link to the template below)

  • Finalize all rental counts, flower counts, catering counts with vendors

  • Review recommended tips and organize wedding day payments (link to worksheet below)

  • Get your marriage license (Between 60 and 3 days prior)

  • Finalize vows and ceremony script

  • Complete pass off checklist (organize all necessary materials from checklist into a separate folder or share entire wedding folder with coordinator/day of contact)

  • Schedule your pass off meeting 1-2 weeks before your wedding!

Loose Ends
10:02

Lesson Checklist

  • Unpack EVERYTHING and assemble as much as possible

  • Pack everything according to the spaces in your - “Where Does It Go?” Spreadsheet

  • ORGANIZE ALL PLACE CARDS (by table) or ESCORT CARDS (alphabetically)

  • Review “Where Does It Go?” Spreadsheet (make sure you have all items accounted for)

  • Store everything in one location

Packing
08:05

Lesson Checklist

  • Complete the Pass Off checklist

  • Send all final vendor and family/wedding party correspondence (including pass off statements) 1 week prior to the wedding

  • Complete your pass off meeting 1-2 weeks before your wedding

The Pass Off
27:11
+ POST VOWS
1 lecture 04:38

Lesson Checklist

  • Go on your honeymoon :)

    • Our recommended travel agent that specializes in romantic travel is listed below

  • Our recommended resource if you’re changing your name is below

  • Our recommended insurance for wedding rings is below

Planning Hangover
04:38