Strategic Procurement Management

The following topics to be covered and discussed:

eProcurement ; Mastering The Database

• Why is eProcurement

•What is eProcurement

• eProcurement Advantages

•What’s the Database

•Data Management

•Budget for Database

•Planning for Master Data Management (MDM)

•Action for MDM

•Common inputs into the Database for eProcurement

•The Ten Drivers of Poor Master Data

•Six Steps to Ensure the Success of Your Database

•Conclusion

The Following topics to be covered and discussed:

1.Procurement Process– Category Profile & Commodity Management

• Internal Research & Analysis

• 1. Categorization

• 2. Category risk analysis

• 3. Scope selection

• 4. Spend analysis

• 5. Cost structure analysis

• 6. Total cost of ownership

•Strategic Sourcing – Supply Market Analysis

• 1 Supplier market analysis

• 2 Demand Analysis

• 3 Supplier interviews

• 4 Category risk analysis

•Strategic Sourcing – Current Sourcing Process Analysis

• 1. Find benchmarks for products and suppliers

  •Procured component analysis

  •Supplier base analysis

  •Suppler Quality ; Supplier Segmentation & Classification

  •Supply chain analysis

• 2. Identify Knowledge gaps and create a list of opportunities

The Following topics to be covered and discussed:

2. Procurement Process– Buy Decision

•Identify the Need and Outcomes

•Communicate Enterprise’s Need

•Annual Procurement Plan

• •The Definition

• •Objective Of Annual Procurement Plan

• •Steps for Annual Procurement Plan

The Following topics to be covered and discussed:

3. Procurement Process– Scope of Work

•What’s Scope of Work

•Define Scope of Work

•Not to be in Scope of Work

•Identify the scope and overall timeline for the contract

•Guidelines for Writing a Scope of Work

•Basic Requirements of a Scope of Work

•The elements that make up the Scope of Work

The Following topics to be covered and discussed:

4. Procurement Process– Solicit Proposals

•Strategic Sourcing – The Vendor Selection Process

•The Vendor Selection Process

•Vendor Selection Criteria

•Qualification

•Product Qualification and Site Visit

The Following topics to be covered and discussed:

5. Procurement Process– Select Source / Vendor

Strategic Sourcing – The Vendor Selection Process

•Request For Quotations (RFQ)

•Request For Proposals (RFP)

•What’s the difference between RFQ and RFP?

•Sole Source

•Steps to communicate a formal need with a Vendor through a RFQ/RFP

•RFQ/RFP Preparation

•RFQ/FPP Process - Ethics

•Evaluate Vendors Steps- Objectives

•Evaluate Vendors Steps

The Following topics to be covered and discussed:

6. Procurement Process– Negotiation

•What is negotiation?

•Nature of Negotiation

•Factors Affecting Negotiation

•Eight Steps of Negotiations

•When to go for adjournment

•How to make adjournments

•Styles to negotiate

•The Result of a Negotiation

•Guidelines for Successful Negotiations

The Following topics to be covered and discussed:

7.Procurement Process– Vendor Awarding

•Awarding

•Approval Process Sourcing Recommendation

•Purchase Order - PO

•Closing

The Following topics to be covered and discussed:

8. Procurement Process–Contract Administration

•Administer the Contract

•Amending, Renewing and Termination

•What are contract Risks to – Protect the Enterprise

•Types of Contract

•Special Terms and Conditions of Resulting Contract- Eliminate Risks

•What is " A Service Level Agreement-SLA"

•Purpose of SLA

•Services and Objectives

•Performance and Delivery Requirements

•Performance Metrics and Measurements

•Accountability

•SLA Review

•SLA Checklist

•Post-Award Steps