SharePoint Site Online Administration and Owner Training

Create a SharePoint team site for collaboration, selecting team vs. communication templates, setting private access, and configuring site name, URL, group email, and member and owner roles.

Navigate SharePoint online as a site administrator by using the settings icon to access site wide and library settings, manage site permissions, view site contents, and review analytics.

Hub sites organize related sites under a hub, providing unified navigation and easy access for group members. Associate or remove sites via the hub site association dropdown in site information.

Identify when to create a new document library on a SharePoint site, including private documentation and metadata needs, and learn how to set custom permissions and navigation options.

Disable search in a document or list library by opening library settings, adjusting advanced settings, and turning off search by default, so content won't appear in search results for anyone.

Explore the document library's advanced settings, including versioning, permissions (coming in a future video), and offline availability, and learn how to adjust folders and the default opening behavior.

Set alerts to receive notifications for created, modified, or deleted items in document and list libraries, either immediately or as a weekly summary (Friday 4 p.m.).

Upload and manage templates in a document library to let users create new files from Word, Excel, PowerPoint, or OneNote templates, and reorder or edit items via the dropdown menu.

Explore how SharePoint versioning distinguishes major and minor versions, enables viewing and restoring histories, and configures who can view drafts, publish minor as major, and require check-out.

Learn to forcibly check in files in SharePoint by using library settings to manage files with no check in, take ownership, and understand edits may be overwritten and versions reverted.

Create and customize SharePoint lists with tailored columns, including person and choices, to collect information. Start from blank, templates, or Excel, then name lists, configure navigation, and add items.

Master advanced list settings in SharePoint site administration, adjusting read and edit permissions, attachments, comments, and folders from the list settings page.

View deleted items in the site from the recycle bin and manage them by restoring or permanently deleting items. See who deleted or created each item and its original location.

Customize SharePoint document libraries by adding and editing custom columns, including date fields, using the steps as a list, manage column settings, and control who can view and edit metadata.

Explore how SharePoint Online permissions work from site level to libraries and lists, including inheritance and default groups. Create custom site groups, manage resource permissions, and streamline administration.

Learn to customize a library's permissions in SharePoint by creating a site-wide group with read access, assigning users, and stopping inheritance to grant the private document viewers only read access.

Customize folder and file permissions within libraries by stopping inheritance and managing access via advanced permissions, noting changes affect all items and mirror library-level settings.

Create a site map document in a private library to outline groups, resources, and permission levels, and review and adjust permissions every 2 to 4 weeks to ensure correct access.

Restrict page creation and editing to site administrators by configuring the site pages library permissions, stopping inheritance, and setting all groups to read access except owners.

Customize the SharePoint homepage by adding and arranging web parts, including a news item and a documents library view. Edit sections and layouts, then publish changes to update the site.

As a SharePoint site administrator, create and publish custom pages. Use templates, headers, images, sections, and web parts to build home pages and news, and manage them in site contents.

Edit the left-hand site navigation in edit mode, drag and drop links, edit or delete via ellipses, and add new links to any SharePoint resource, then save for all users.

Learn to create and customize SharePoint libraries, add columns, and build views that filter and group items by approval status, save and publish default and public views for all users.

Learn how to share resources externally by adding external users through purpose-built groups, grant access, and manage removal and proper usage, with IT approvals when required.

SharePoint Online integrates with 365 apps such as Word, Excel, PowerPoint, and OneNote; Forms stores survey answers in Excel, and Planner links tasks to Teams, with Teams creating SharePoint sites.

Explore how Teams and SharePoint Online connect with identical-named sites and channel folders, enabling cross-location file access. Do not store sensitive info in the general channel.

Learn how private channels in Microsoft Teams relate to SharePoint, create private channels, add only selected members, and access each channel's dedicated SharePoint site.

Manage site-wide and library permissions, auditing access and enforcing organizational policies. Create SharePoint groups, assign users, and regularly maintain permissions while updating the site map and customizing navigation.