SharePoint 2016 Site User Beginner

Sync a SharePoint library for offline access and easy editing in your office programs. The Sync button creates a SharePoint link in File Explorer for offline work and automatic uploads.

Edit office files in the browser or in Excel, then save back to SharePoint; for non-office files, download, edit, and re-upload with the same file name to update the library.

Pin important documents to the top of a SharePoint 2016 library to give them a prominent, easily visible position.

Rename files and folders in a SharePoint 2016 library using traditional methods, or quickly via the details pane by editing the file name directly.

Learn how to delete documents and folders in SharePoint 2016, including deleting multiple items, restore options in the recycle bin, and how folders remove their contents.

Discover how to view, compare, restore, and delete prior document versions in SharePoint 2016, using version history from right-click or details pane, with insights from recent activity and Office integration.

Check out a document to secure exclusive editing, then check it back in or discard the checkout to revert to the previous version using the call out or right-click options.

Learn to edit documents in a SharePoint library with check-in and check-out, open in Word, check out to edit, save changes, and check in with version comments.

Set an alert on a document in SharePoint to email notifications when changes occur, using the alert me option, and choose immediate, daily, or weekly alert timing.

Set alerts on a SharePoint library to email you when items are created, modified, or deleted, with options for immediate, daily, or weekly notifications and custom alert titles.

Manage all site alerts from a single Manage My Alerts area, across libraries and lists. Modify or delete alerts directly, choosing weekly or daily frequencies as needed.

Learn how to share links in SharePoint 2016, including get a link options and durable links that use document IDs to keep URLs working when files move within a site.

use quick edit to mass edit metadata across files in a sharepoint 2016 library with excel-like grid, then edit a single file via the details pane, where changes save automatically.

Edit and update metadata in a SharePoint 2016 site using the file's native program or the browser, then save and check in after filling required fields.

Add a new contact to a SharePoint 2016 contact list using the classic interface, via the plus new item button or items menu to open and save the form.

Add a calendar item in SharePoint 2016 by using new event or new item, then fill title, location, dates, time, and optional all-day or recurring options.

Learn to create recurring calendar events in SharePoint 2016, using the recurrence option to schedule weekly patterns (every Thursday) and set end dates or after a number of occurrences.

Select a contact in the classic SharePoint contact list, then edit to update details or delete to remove it. Deleted items go to the recycle bin for 30 days.

Learn to edit or delete announcements in SharePoint 2016 using the Items tab or announcement details, adjust expiry and attachments, and recover items from the recycle bin within 30 days.

Explore pre-built task views in SharePoint 2016, including all tasks, calendar, completed, late, and my tasks. Use the me and today filters to personalize views and create your own.

Learn to create and customize views in SharePoint 2016, including standard views, public visibility, column selection, item limits, and how views appear on a web part or a webpage.

Modify a view by adjusting columns, grouping, and show/hide settings, then save or replace. Delete or manage views via libraries settings, set a new default, noting webparts may not update.

Use metadata to replace folders by creating a grouped view in SharePoint 2016, enabling two-level grouping by document purpose and region for searchable, organized libraries without cluttered URLs.

Learn to create a standard view in SharePoint 2016 that shows items checked out to me, with public access, file name sort, and the option to flatten folders.

Learn how to co-author office files in SharePoint 2016, enabling real-time collaboration across Word, Excel, and PowerPoint Online or on desktop, with visible collaborators' cursors.

Access prior versions of SharePoint documents in local Office, using the 2016 history pane to view and restore, and compare with older versions from 2013 or 2010.

Use the follow feature in SharePoint 2016 to access sites from any computer without favorites, with the option to unfollow when you no longer need them.

OneDrive provides a personal library within SharePoint for individual use, with uploading and syncing. It supports per-file permissions for specific people or everyone, offline access, and sharing attachments via links.

Recap covers a SharePoint overview, libraries and lists, advanced views and syncing, Office integration across 2010–2016, and your my site with OneDrive, the newsfeed, and a personal blog.