SchoolMint ApplyLA Training

Edit student, parent, and sibling information in the student profile, including birthdate, address, school district, and parent contact details; capture sibling ages and enrollment status.

View and edit school-level student applications within the student profile, manage lottery priorities and application types, and navigate status changes from submission to offers and withdrawals.

Learn to create and manage notes in the student profile, selecting school and note type, adding details about conversations and placement test, and using the reports tab to search notes.

Learn to use the application index to search and filter students by application status and other factors such as school, grade, district, or lottery, export reports, and perform batch actions.

Filter and search students in the application index by school grade, application status, lottery priority, and district, then view profiles or perform book actions with lazy loading.

Discover how to perform bulk actions in the application index, including changing grades, schools, lottery eligibility, language, or withdrawing applications, using filters, selective grouping, and book actions.

View total applications and notes using the application index, including an accepted versus applied flag across schools. Quickly see last administrator notes and touchpoints without opening the student profile.

learn to export the application index as an Excel or CSP file, using filters and search to pull specific groups of students, with Chrome aiding download.

Explore how to use Schoolmate's communication tools to reach parents with custom emails and text messages, filter by grade or application status, and automate messages with templates and mail merge.

Learn to use the communications tab to send emails and texts to parent groups, filter by grade and status, and save templates.

Learn to create personalized printed letters and mailing labels for families using the communications tool, select groups by grade or enrollment status, embed variables for personalization, and download for printing.

Access the main communications log to view all outgoing messages, automated or administrator sent, see recipient groups and delivery status, search by name, email, or subject, and export a report.

Learn how to prepare for the school lottery with data cleanup using the duplicate applications report and age grade inconsistencies report, cancel duplicates, and validate priorities to ensure fair enrollment.

Learn to prepare for and physically run the lottery in schoolmate, including data cleaning, open enrollment eligibility, priorities validation, sandbox testing, and publicizing results.

Communicate post lottery outcomes effectively with SchoolMint tools, using custom messages, automated emails, ad hoc notices, and waitlist management to guide families from offers to registration.