School Leadership Series (1): "Documents Ready"

School Leadership- Documents Ready School is a basic course having details of different documents that can be present in a school/College. This course can be taken by School Management Representatives, School College/Principals, School/College Vice Principals, Coordinators, Administrators, and those who are aspiring to grow in school/college in their role or would like to know about the documents that can be present in school.

Leadership Documents Ready School is a course which refers to the documents which are neither exhaustive nor inclusive. It is not exhaustive as it may not have all the documents present in a school/College. It is also not inclusive means, all the documents present in the course may not be required to be there in a school/College.

The document present in the schools/colleges is required as per the policies of the school/college/board.

However, this course contains documents which can be kept in the school as per availability and for reference purpose only. The list is based on my experience from leading three reputed schools.

NOC depends upon the approval policy of government and board. Its requirements differs from place to place and board to board.

The land on which school/college is running is a very important document a leader should know about.

This documents has certificate from different authorities of completion or approval like safe drinking water, sanitation certificate, fire certificate etc.

This document has  the details and dimension of different spaces in the campus of an organization like Main Building or such building their specifications with area, playground their specifications and area, classrooms specifications and area, computer lab specifications and area, laboratory specifications and area, lavatory specifications and area, library specifications and area etc.

This document contains the details of the SMC members, their occupations, designation in the committee, address etc. This committee in general helps the smooth running of the school by arranging different activities as per the vision and mission of the school and as per the directives of the boards/ government policies.

In general the prospectus has important information about the school such as vision and mission, admission procedure, curriculum and affiliations, level of classes, facilities etc.

Most of the schools have their own website detailing overall information about the school like school management, staff, image gallery or video gallery  of the campus, academic calendar etc.

The leaders should have the details of fee charged at different level and for different offering (if any) in the schools.

The class-wise, section wise and category wise details of enrollment has to be known to the leader for their reference and needful.

The list of with specifications the equipment present in different spaces like classroom, computer lab, science lab etc. has to be known to the leaders.

The details of all the books category wise, magazines, newspaper, periodicals, total number of books, plan and budget year wise for the library has to be known to a school leader.

This document contains the details of affiliation/enrollment/engagement of schools/colleges for different purposes and reasons like planetarium club, coding club, eco-friendly club etc.

This documents has the details of qualifications, designation, certification of each staff in school/college.

This document is for generally used to know the salary of staff like how much is the DA/HRA etc as per the policy of school/board/government.

This is for PF deductions details (If any) for the staff on school/college.

This is having all the submission details done by staff on yearly, monthly, weekly. daily basis as per schools policies.

This is per book dedicated to each staff. This has details of their joining, qualifications, leaves, appraisals etc. marked in the book year by year.

This is the document which tells how much reserve funds in the form of any deposits (FD) etc. is there with the school for financial emergency to continue for few months without any issues of salary of staff etc.

This has financial audit of the school approved by an authorized firm or person etc. generally for past three years.

Dear Educators, thank you for successfully completing the course. Best wishes for your future endeavors.