Workflow is a tool for the automation of the business process, consisting of sequence of steps, tasks or event.
One similar example to workflow is the automated lines in the manufacturing industry with station points or loading points.
You can arrange and manage the dependency of tasks. Users can be sent notification for the task waiting in the SAP inbox for approval or action. Users can be informed of milestones in the process.
By automating the process, you free the users from having to know what to do when. Work items are sent to the participants notifying them of what they have to do, and a single click on the notification calls the correct transaction and navigates to the relevant screen.
WebFlow is the internet functionality of SAP Business Workflow.
SAP Business Workflow enables the design and execution of business processes within SAP application systems: Workflow processes are delivered as content in the SAP Business Suite. Additionally, customers can not only enhance those workflows provided by SAP, but they can also create their own workflows. SAP Business Workflow is at the heart of the SAP system. Through integration with Organizational Management and standard SAP NetWeaver Business Intelligence for reporting and analysis, this enables you to manage business processes which fit into your organization, the application, and which can be used for auditing and business process compliance.
Companies have the following needs:
Approval processes - such as purchase requisition, purchase order, and invoice approval.
Definition of specific processes - processes that are repeated often and that must follow specific business rules. For example, business partner creation. After each business partner is created you need to set up additional information such as credit limit, contact information, and technical information for data exchange with the business partner. Another example is the hiring process.
Revision of processes - processes that could be audited, or areas where you want proof of execution for Sarbanes Oxley compliance, or other government or corporate policy regulations.