Compare Project Management Software 2019
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- Know what major hosted project management software systems are available
- Have a good idea of the layout of each software system
- Be able to access quickly the information they need to further evaluate the software for their business
- A basic knowledge of SaaS software & general project management terms will be helpful
Updated for 2019!
Join 1,500+ business owners who have saved hours on researching.
Every project is different and businesses have varied needs in terms of project management software. You don't want to be restricted by limited features, poor design, high per-user costs or software that takes hours of pouring through website help pages to learn.
The process for evaluating project management in the past was:
Do a Google Search for top project management software, ask business colleagues for advice, check out reviews etc to find software to test
Sign up to 10 different project management programs, getting several drip campaign emails from each and paying upfront for some (thankful that most have a free trial)
Test, test, test. Reducing the list based on that one feature that many don't have (and that you can't see on their roadmap).
Show the software to other staff (if you're working in a team)
Hope you (or they) like it.
I've created this course to make the process easier. Try this process:
Watch short videos that give you a window into the top-rated, established project management software systems. Companies that (we hope) won't be bought out or closed down soon, leaving you searching again.
Choose one or two to test with your team (after showing them the video of the one you like)
Save hours of time and get a high-five from your inbox for not clogging it up with emails
I've tested out around 100 project management software systems for my own business, trying to find the one that was the perfect fit (a rare find). Let me save you the time and effort that it takes to get a good fit.
Take this quick, broad course to fast-track your search today, saving you $$$ and time where you could have been working.
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- Project Managers
- Business Owners
Buying Considerations for Project Management Software
1. Types of projects
Managers know different projects require different team structures and management tactics. Project management software products are either built to support a specific kind of management schema or are customizable and require initial setup and configuration. Knowing what types of projects your team will be tackling and how you imagine organizing them in a PM system will help you select a product that fits your process. Some example questions to ask might be:
- Do I need create a queue of tasks for my team to claim and complete?
- Do I need to assign due dates to tasks?
- Are they one-off tasks, do they recur, and/or do they occur over time?
- Do my projects consist of interdependent tasks?
- How many projects will my team work on at once?
2. Size of team or company
Some products are better built for orchestrating a large number of team members than others. If you will require organizing users into different teams, assigning certain users to certain projects, or some other permissions structure to control which users can access or edit which information, then be sure to investigate products that scale appropriately. Many project management programs also charge per user, so budgeting for PM software should include discerning which users will reap the most benefit from management software. You might have to decide between a more powerful and expensive solution to manage your most mission-critical resources or a less expensive but perhaps less robust system for your entire enterprise.
3. In-house team or contracted resources?
Does your project team consist entirely of in-house personnel, or will you be managing contracted workers, consultants, or agency resources as well? Some project management software have special access and payment structures for sharing projects with people outside of your organization. This kind of tool can be a great aid for managers organizing efforts across many projects with various outside firms.
The project management market has found some success in specialization. Many industries have management software tools that are optimized and marketed primarily to managers in a single vertical. Hospitality, food and restaurants, marketing, architecture, and IT are just some of the industries that have dedicated project management products. These vendors can build tools based on an understanding of the intricacies of that industry’s work environment to provide the best available instruments to manage that environment’s projects. Additionally, there are bulkier time and expense software tools for firms that require time tracking or expense management, and professional services automation (PSA) software is available for consultants and other professionals. Source: G2
We have a quick Basecamp 3 project management software review / overview so you can have a comparison to see how it might suit your business or personal needs.