QuickBooks Pro 2016 Training: Manage Small Business Finances

Explore QuickBooks 2016 updates, including searchable custom fields in reports, fiscal year to last month date range, the bill tracker for paying open bills, and batch closing open purchase orders.

Create and customize a new QuickBooks company file by entering core business details, selecting industry and setup options, enabling estimates, sales tax, statements, and progress invoicing.

Turn on bill pay to track bills owed and generate reports, and enable inventory tracking, time tracking, payroll options, and the chart of accounts to build a complete company file.

Access the my company option in QuickBooks to edit contact, legal, and identification details, and set fiscal year, tax year, and payroll tax form information.

Identify the key components of the QuickBooks environment, including the title bar, the menubar, and the icon bar, to navigate the home page and access accounts, payroll, and banking features.

Convert your QuickBooks desktop data to QuickBooks Online by exporting a copy to the online account, enabling access from anywhere over the internet.

Explore QuickBooks preferences, including reminders, report defaults (accrual vs cash), aging options, sales tax, shipping, email forms, spell check, and time tracking, affecting the whole data file.

Learn to manage QuickBooks users, create individual logins, assign permissions, and use audit trail reports to track changes and limit access for employees and external accountants.

Explore part 1 of the chart of accounts in QuickBooks Pro 2016, learn to set up bank accounts and assets with opening balances and enable account numbers in preferences.

Explore how to set up customers and jobs in QuickBooks Pro 2016, navigate the customer center, manage transactions, attach files, and track notes, contacts, and to-dos for efficient accounts receivable.

Learn to create customer estimates in QuickBooks Pro 2016, select customer and job, manage items and markups, apply taxes, set dates, and print or export.

Email estimates with attachments and batch sending, manage estimates from the customer center, customize templates with spell check, and generate invoices and reports from estimates.

Learn to create invoices from estimates using progress invoicing, selecting items or a percentage, add costs like time or expenses, and keep the original estimate intact.

Learn to generate invoices from estimates in QuickBooks Pro 2016, using progress invoicing to bill remaining amounts and view transaction history in the customer center.

Learn to create a standalone invoice in QuickBooks Pro 2016 for products or services not tied to an estimate, enter items, save, and view it in the customer center.

Receive customer payments, apply them to invoices, and deposit funds using undeposited funds, with options for cash, checks, cards, or PayPal; manage underpayments and credits.

Access the income tracker from the customers menu to view income in one place, with unbuilt estimates, unpaid and overdue invoices, and payments, plus batch actions and display toggles.

Navigate the vendor center in QuickBooks Pro 2016 to set up vendors, view accounts payable transactions, and manage bills, checks, and related notes.

Learn to set up a new vendor in QuickBooks Pro 2016, including name, address, contact, payment settings, and options for opening balances, taxes, and 1099 status.

Explore managing items in QuickBooks Pro 2016, including service, inventory, and non inventory items, subtotals, groups, discounts, payments, and sales tax items, and how income and inventory accounts drive reports.

Set up a new inventory item in QuickBooks Pro 2016 by choosing type, entering description, cost, and price, and configure accounts, reorder points, and on-hand stock.

Create purchase orders to track items, vendors, quantities, and destinations, then print or email non-posting orders and review open orders and reports.

Receive items against the Perry Windows and Doors purchase order, update the correct PO, and increase inventory from five to fourteen as shipments arrive, noting item receipts and backorder adjustments.

Master creating bills for items in QuickBooks Pro 2016 by linking item receipts to bills, managing dates, net 30 terms, and related purchase orders and freight.

Learn how to pay for items in QuickBooks Pro 2016 by paying the selected bill from accounts payable and recording payment details.

Manually adjust item quantities in QuickBooks Pro 2016 to reconcile on hand counts and inventory value using cost of goods, with clear steps for adjustment date and accounts.

Explore QuickBooks registers, including checkbook, savings, and credit card registers linked to the chart of accounts, and learn one-line versus two-line displays and postdated items.

Work with QuickBooks registers, including credit card and loan registers, and apply payments to the correct register. Create entities that jump into registers and use the checks window.

Master creating entries with the check register and writing checks in QuickBooks Pro 2016, including splitting across accounts and using the items or expenses tabs.

Learn how to reconcile bank statements in QuickBooks Pro 2016, verify beginning and ending balances, enter service charges and interest, and match deposits and checks to keep books accurate.

Learn to create loan payments in QuickBooks Pro 2016 by recording payments from the checking account and splitting each payment into principal and interest, reducing the loan balance.

Master the loan manager to add a loan in QuickBooks, set up a notes payable account, input origination, terms, and interest, and build a payment schedule with principal and interest.

Enter credit card transactions for a Visa account by recording charges from vendors like Staples and Olive Garden, plus refunds, then review the Visa register and prepare for reconciliation.

Reconcile credit cards in QuickBooks Pro 2016, verify beginning and ending balances and finance charges, and process payments by writing checks to reduce balances.