QuickBooks Online Plus shows the “Dashboard” page when you open a company file. This page was previously named the “Home” page, but is now called the “Dashboard” page. Learn this and more during this lecture.

The Create menu lets you create new company transactions. To access the Create menu, click the Create button, which looks like plus sign (+), in the toolbar at the top of the page. The Create drop-down menu that then appears shows all the available creation options. Learn this and more during this lecture.

The Navigation Bar lets you open different pages in QuickBooks Online. The Navigation Bar appears at left side of the screen and contains links to the different sections of QuickBooks Online Plus. You can click the name of the company in the toolbar at the top of the page to hide and show the Navigation Bar. Learn this and more during this lecture.

You can click the Gear in the upper-right corner of the screen to show a drop-down menu that contains links for your company file and account settings. The sections in the Gear button’s drop-down menu are “Your Company,” “Lists,” “Tools” and “Account Holder Name.” The “Account Holder Name” is the name of the person who created the account. The links in each section let you adjust the associated information or access the related tools and features. Learn this and more during this lecture.

To use QuickBooks Online, you must first sign up for QuickBooks Online. The different subscription options appear at the following link: http://quickbooks.intuit.com/online/. This tutorial covers the QuickBooks Online Plus version, which is the most complete version available. Learn this and more during this lecture.

If you have data to import into QuickBooks Online from a QuickBooks Desktop version, you can use the “Import Data” link in QuickBooks Online to accomplish this. To import data into QuickBooks Online, click the Gear button and then click the “Import Data” link. This opens a page that lets you select the data to import. Learn this and more during this lecture.

If you aren’t importing a company file after signing up for QuickBooks Online, then you must create a new company file. After the initial process, a “No two businesses are alike” page appears. Enter your company name and enter how long you have been in business into the fields. Learn this and more during this lecture.

There is no need to back up your data in QuickBooks Online. Anytime you change your company data, QuickBooks Online automatically creates a backup. QuickBooks Online stores its data on mirrored disks. This means your data is simultaneously written to two hard drives. If one disk drive fails, you will never notice, as there is already an exact copy. Learn this and more during this lecture.

QuickBooks Online Plus gives you up to five free users before charging more for additional user licenses. You can also set different access levels for your users. To set up a new user, click the Gear button and click the “Manage Users” link to open the “Manage Users” page. Each user appears in this page. Learn this and more during this lecture.

Only the current Master Administrator can transfer the role of Master Administrator to another user. The user to whom the Master Administrator role is transferred must be an active Company Administrator with a valid email account. Learn this and more during this lecture.

After creating a company file, you should customize its settings. To access these settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

To customize your company’s billing and subscription settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

To customize your company’s sales settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

To customize your company’s expenses settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

To customize your company’s payments settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six company settings categories appear in the menu at the left side of the screen. Learn this and more during this lecture.

To customize your company’s advanced settings, click the Gear button. Then click the “Account and Settings” link under the “Your Company” section of the drop-down menu to open an “Account and Settings” window. The six different categories of company settings appear in the menu at the left side of the screen. Learn this and more during this lecture.

To sign out of QuickBooks Online Plus, click the Gear button. Then click the “Sign Out” link in the drop-down menu under the “Account Holder Name” heading. After signing out, you will return to the QuickBooks Online login page. Learn this and more during this lecture.

If you have multiple company files within QuickBooks Online Plus, you can easily switch between them. Learn this and more during this lecture.

To cancel a company file, click the Gear button and select the “Account and Settings” link in the drop-down menu under the “Your Company” heading. Then click the “Billing & Subscription” link in the menu at the left side of the screen. Under the “QuickBooks” section, click the “Cancel” link to the right of the word “Subscribed” for the “Subscription status” setting. Learn this and more during this lecture.

In the Gear, you will find the heading “Lists.” It contains links for “All Lists,” “Products and Services,” “Recurring Transactions” and “Attachments.” You use lists to keep information about the items you enter into transaction forms. After an item is entered into a list, it can be used over and over again in transactions. Learn this and more during this lecture.

A chart of accounts is a listing of all the accounts used within your company file. You can open the chart of accounts by clicking the Gear button and then clicking the “Chart of Accounts” link under the “Your Company” heading. In the Chart of Accounts in QuickBooks Online Plus, accounts are ordered as follows: assets, liabilities, equity, income, expenses, other income and expense, and non-posting accounts. Learn this and more during this lecture.

To add new accounts, open the “Chart of Accounts” window by clicking the Gear button and then clicking the “Chart of Accounts” hyperlink under the “Your company” heading in the drop-down menu to open the “Chart of Accounts” window. Learn this and more during this lecture.

You must first enable account numbering in your company file before assigning account numbers. To do this, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu. Click the “Advanced” link to the left of the “Account and Settings” page. Learn this and more during this lecture.

To add new customers you must open the “Customers” page in QuickBooks Online. To do this, click the “Sales” link in the Navigation Bar and then click the “Customers” link at the top of the page that opens to the right. To add a new customer, click the “New customer” button in the upper-right corner of the “Customers” page to open a “Customer Information” window. Learn this and more during this lecture.

To open the “Customers” page in QuickBooks Online, click the “Sales” link in the Navigation Bar and then click the “Customers” link at the top of the page that appears to the right. The Money Bar at the top of the page shows the “Unbilled Last 365 Days,” “Unpaid Last 365 Days” and “Paid” activities and invoices. Learn this and more during this lecture.

To view your “Employees” list, select “Employees” from the Navigation Bar to open the “Employees” page. At the top of the page is a graph showing your annual payroll cost. You can expand or collapse this section using the small arrow in the lower-right corner of this section. Learn this and more during this lecture.

You can open the Vendors page by clicking the “Expenses” link in the Navigation Bar and then clicking the “Vendors” link at the top of the page that opens to the right. This page shows all your company’s vendors. In the upper-right corner of the page are two buttons. The first is the “Prepare 1099s/Pay Bills” drop-down button and the second is the “New Vendor/Import Vendors” button. Learn this and more during this lecture.

To open the “Vendors” page, click the “Expenses” link in the Navigation Bar and then click the “Vendors” link at the top of the page that opens to the right. At the top of the page is a Money Bar that shows “Unbilled Last 365 Days,” “Unpaid Last 365 Days,” and “Paid” items. Clicking any section in the Money Bar filters the vendor list to only show vendors with that type of transaction. Learn this and more during this lecture.

With QuickBooks Online Plus, you can sort any lists by clicking a column heading label. However, not all column headings are clickable. Hover your mouse pointer over a column heading label. Learn this and more during this lecture.

Inactivating items removes their display from lists, but retains the information. You can later reactivate inactive items if you need to use them again. At this time, the only items you can inactivate and reactivate are customers, vendors, and products and services. Accounts and other list items can only be deleted. Learn this and more during this lecture.

QuickBooks Online Plus makes printing your lists quick and easy. At the top of each list is a “Print list” button that looks like a printer. Clicking this button opens a new page or tab and shows the list in a printer-friendly format. It also automatically opens your browser’s “Print” dialog box. Simply click the “Print” or “OK” button in the “Print” dialog box to print the list. After printing the list, close the window or tab to return to the QuickBooks Online Plus window or tab. Learn this and more during this lecture.

You can rename items in a list to change their names. You can also often rename items in the same list to the exact same thing as another existing list entry to merge the two items into one. Merging list items lets you fix mistakes that can happen when multiple people perform data entry in lists. Learn this and more during this lecture.

You can import data into the “Customers,” “Vendors,” “Chart of Accounts” and “Products and Services” lists. The imported data must be in .CSV or .XLS file formats. The .CSV format is a comma-separated value plain-text file. The .XLS format is a Microsoft Excel workbook. Learn this and more during this lecture.

Collecting and paying sales tax can be complicated for some companies. For example, a company may have to collect and pay more than one sales tax. Many companies have a mix of taxable and non-taxable products and services to sell. Many also have some customers that are taxable while other customers are not. Learn this and more during this lecture.

To enable sales tax, click the “Taxes” link in the Navigation Bar. In the “Sales Tax Center” page, the first time you visit it, you will see four options on the page. The first two options are “Mark all new customers taxable” and “Mark all new products and services taxable.” These two options can be changed later, either by default or on an individual basis. Learn this and more during this lecture.

The “Sales Tax Center” page lets you change any of the sales tax rates and agencies. Along the right side of the page is a list of “Related Tasks” links. These links let you manage the sales tax rates and agencies. The links are “View sales tax liability report,” “View taxable customer report,” “Edit sales tax settings” and “Add/edit tax rates and agencies.” Learn this and more during this lecture.

To set the default sales tax for your company, click the “Taxes” link in the Navigation Bar. Then click the “Sales Tax” link that appears at the top of the page to the right to open the “Sales Tax” page. Then click the “Edit sales tax settings” link in the list of “Related Tasks” at the right side of the window to open the “Edit Sales Tax Settings” window. Learn this and more during this lecture.

To set a customer as taxable or non-taxable, click the “Sales” link in the Navigation Bar and then click the “Customers” link in the page to the right. Select the customer from your list to open that customer’s details page. Click the “Edit” button at the top of the page to open the “Customer Information” window. Learn this and more during this lecture.

If selling products, you may want to keep track of your inventory. Inventory tracking is the easiest way to track the goods you have available for sale. To enable inventory tracking, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu to open the “Account and Settings” menu. Learn this and more during this lecture.

To create inventory items in QuickBooks Online Plus, click the Gear button and then click the “Products and Services” link under the "Lists" heading to open the “Products and Services” page. Click the “New” button in the upper-right corner of the page to open the “Product/Service Information” window. Here you can create a new inventory item. Learn this and more during this lecture.

If you use purchase orders for inventory, you may want to add custom fields to the basic purchase order form. To do this, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu. Learn this and more during this lecture.

To create a purchase order, click the “Create” button and then click the “Purchase Order” link under the “Vendors” heading in the drop-down menu to open the “Purchase Order” window. You can use the drop-down in the upper-left corner of the page to choose a vendor. You can also type a new vendor name here to quickly add a vendor. Learn this and more during this lecture.

After sending a purchase order and receiving the items purchased, you must record a bill, check, credit card charge or cash transaction to pay for the items. You can easily add open purchase orders to any of these transactions in QuickBooks Online Plus. This lets you quickly add open purchase orders to your preferred payment option without re-entering all the information. Learn this and more during this lecture.

If you are tracking inventory, you can manually adjust the quantity on hand. This is helpful if there is spoilage, damage or any event that changes the inventory amount, outside of regular purchases and sales. Learn this and more during this lecture.

To create a new product or service item, click the Gear button and then click the “Products and Services” link under the "Lists" heading to open the “Products and Services” page. Click the “New” button in the upper-right corner of the page to open the “Product/Service Information” window. Learn this and more during this lecture.

To create a new bundle item, click the Gear button and then click the “Products and Services” link under the "Lists" heading to open the “Products and Services” page. Click the “New” button in the upper-right corner of the page to open the “Product/Service Information” window. Learn this and more during this lecture.

Sometimes you will want to offer discounts to your customers. An easy way to do this is to create a discount item you can add to sales forms. To do this, first create a new product by clicking the Gear button and then clicking the “Products and Services” link under the “Lists” heading. Then click the “New” button in the upper-right corner of the page to open the “Product/Service information” pane. Learn this and more during this lecture.

QuickBooks Online Plus doesn’t let you record multiple payment types in a single sales form. However, can create a payment item(s) to work around this. For example, this is helpful if a customer wants to pay by check and by cash in a single transaction. Using your payment item in a sales form and then placing negative amounts for the payment item into the “Rate” column in the sales form lets you record multiple payment types in a single sales form. Learn this and more during this lecture.

QuickBooks Online Plus makes changing item prices easy. To change the price of an item, click the Gear button and then click the “Products and Services” link under the “Lists” heading in the drop-down menu. Learn this and more during this lecture.

As mentioned in an earlier lesson, you can add custom fields to sales forms to record custom data of your choosing. To add custom fields to sales forms, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu. Learn this and more during this lecture.

To create a customer invoice, either click the “Create Invoice” link under the “Action” column for the customer’s row in the “Customers” page or click the “Create” button and then click the “Invoice” link under the “Customers” heading in the drop-down menu that appears. In the “Invoice” window that then opens, enter all the information needed to invoice the customer. Learn this and more during this lecture.

To create a recurring invoice, open the “Invoice” window by clicking the “Create” button and then clicking the “Invoice” link. Then click the “Make recurring” button in the toolbar at the bottom of the window to open the “Recurring Invoice” window. Learn this and more during this lecture.

You can create batch invoices only for customers that have unbilled activity. To do this, click the “Sales” link in the Navigation Bar and then click the “All Sales” link at the top of the page that opens to the right to show the “Sales Transactions” page. In the Money Bar, click the “Unbilled Activity” section to display the list of unbilled activities. Learn this and more during this lecture.

To create a sales receipt, click the “Create” icon and then click the “Sales Receipt” link under the “Customers” heading. Alternatively, click the “Sales” link in the Navigation Bar and then click the “Customers” link at the top of the page that opens to the right. Then click the “Sales receipt” link under the “Action” column’s drop-down for the customer for whom you want to create a sales receipt. Learn this and more during this lecture.

To quickly find a recent, saved transaction form in QuickBooks Online Plus, click the “Recent Transactions” button at the top of the screen. This button looks like a magnifying glass and appears next to the Create button in the toolbar. Learn this and more during this lecture.

QuickBooks Online Plus lets you preview sales forms before sending or printing them. This lets you make sure they are correctly formatted and that the correct information appears. Learn this and more during this lecture.

To print an existing sales form, open the sales form to print. Then click the “Print or Preview” button in the toolbar at the bottom of the page. In the pop-up menu that appears, you will see a “Print later” checkbox. You will also see a “Print or Preview” command and a “Print packing slip” command. Learn this and more during this lecture.

When creating invoices, you will sometimes have different categories of charges. It may be helpful to group and subtotal these sections in your invoices. To do this, you must create a new form style. The first step is to click the Gear button and then click the “Custom Form Styles” link under the “Your Company” heading in the drop-down menu to open the “Custom Form Styles” page. Learn this and more during this lecture.

If your company is a purely serviced-based organization and you do not handle any sales that involve inventory tracking, you can create a group of services that hides the display of any sub-items in a group. This lets your invoices display only the total and description for any groups displayed on a printed invoice. Learn this and more during this lecture. 

A delayed charge is helpful when you have a product that may need to be created and then shipped. A delayed charge lets you create the charge and then convert it to an invoice when the product is shipped or picked up. To create a delayed charge, click the “Create” button and then click the “Delayed Charge” link under the “Customers” heading. This opens the “Delayed Charge” page. Learn this and more during this lecture.

To manage your sales transactions, click the “Sales” link in the Navigation Bar. Then click the “All Sales” link at the top of the page that opens to the right to view all your sales for the last 365 days. At the top of the page is a Money Bar that shows any “Unbilled,” “Unpaid” and “Paid” transaction summary totals from the last 365 days. Clicking any section of the Money Bar filters the list below it to show only those types of transactions. Learn this and more during this lecture.

You can also send links to invoices you create in QuickBooks Online to customers as an “e-Invoice.” To do this, you must first enable e-Invoices in QuickBooks Online. To enable e-Invoices in QuickBooks Online, click the Gear button and then click the “Account and Settings” link under the “Your Company” heading in the drop-down menu to open the “Account and Settings” window. Then click the “Sales” category button at the left side of the window to show your sales settings to the right. Learn this and more during this lecture.

There are two options available when entering customer charges. The first option is to create a journal entry for the charge. To create a journal entry, click the Create icon and select “Journal entry” from the “Other” heading to open the “Journal Entry #” window. Learn this and more during this lecture.

At this time, QuickBooks Online Plus cannot automatically calculate finance charges, service charges or late fees on open invoices. To add finance charges to an open invoice, you must either add a finance charge line item to an invoice or create a new invoice for the charges. Learn this and more during this lecture.

After creating the finance charge items, then apply the finance charge item to either a new invoice or an existing invoice. To create a new invoice with a finance charge, click the Create button and then click the “Invoice” link under the “Customers” heading to open the “Invoice” menu. Learn this and more during this lecture.

To create customer statements, click the Create button and then click the “Statement” link under the “Other“ heading to open a pop-up browser window that shows your statement creation options. First, select a statement type from the “Statement type” drop-down. The choices are “Balance Forward,” “Open Item” and “Transaction Statement.” Learn this and more during this lecture.

You can easily enter payments received for invoices you sent in QuickBooks Online Plus. To record a customer payment, click the Create button and then click the “Receive Payment” link in the drop-down menu to open the “Receive Payment” window. Select the name of the customer from whom you are receiving payment by using the “Customer Name” drop-down at the top of the form to show the customer’s open invoices in the list below. Learn this and more during this lecture.

To enter a partial customer payment on an invoice, follow the same initial steps as when receiving a full customer payment in the “Receive Payment” window. Open the window, select the customer, enter the payment date, method, deposit account, and amount. Learn this and more during this lecture. 

You can also easily apply a single payment to multiple invoices for a selected customer in QuickBooks Online. To do this, open the “Receive payment” window and follow the same steps as when recording a full customer payment for a single invoice. Simply select the customer, enter the payment date, method, deposit account, and amount. Learn this and more during this lecture.

If a customer overpays an invoice, QuickBooks Online will generate a customer credit when the payment is entered into the “Receive Payment” window. To enter an overpayment, enter the payment in the same way as you would enter a full payment on an invoice. Simply select the customer, enter the payment date, method, deposit account, and amount. Learn this and more during this lecture.

You can also easily record a customer’s down payment or a prepayment in QuickBooks Online. To do this, record the payment in the “Receive Payment” window for the customer. Doing this then generates a customer credit, which can be applied to future invoices for the customer. Learn this and more during this lecture.

After creating a customer credit in QuickBooks Online, you must then apply it to an invoice later. To apply a customer credit to an invoice, use the “Receive Payment” window. To open this window, click the Create button and then click the “Receive Payment” link under the “Customers” heading in the drop-down menu. Learn this and more during this lecture.

When receiving customer payment in QuickBooks Online using the “Receive Payment” window, most often, the amounts are deposited into an “Undeposited Funds” account. To record a deposit of funds from the “Undeposited Funds” account to a bank account, like your company’s checking or savings account, click the Create button and then click the “Bank Deposit” link under the “Other” heading in the drop-down menu to open the “Deposit” window. Learn this and more during this lecture.

Sometimes a customer’s check may be returned for non-sufficient funds (NSF). You have three options for entering a bounced check in QuickBooks Online Plus. You can handle bounced checks by using either an invoice, check or journal entry. If you use a check, the check must come from a customer originally invoiced using the accounts receivable account. Learn this and more during this lecture. 

In addition to handling bounced checks by invoicing, as show in the previous lecture, you can also enter a bounced check into QuickBooks Online Plus by using the “Write Checks” window. As mentioned in the previous lecture, if you use a check, the check must come from a customer originally invoiced using the accounts receivable account. Learn this and more during this lecture.

The final option for handling bounced checks in QuickBooks Online is to create a journal entry. To do this, click the Create button and then click the “Journal Entry” link under the “Other” heading to open the “Journal Entry” page. Then enter the date the check bounced into the “Journal date” field. Learn this and more during this lecture.

There may come a time when you will be unable to collect money owed from a customer. You will want to track this money so your income reports will show you do not expect to collect this money. To do this, you must estimate and record the bad debt in QuickBooks Online. Learn this and more during this lecture.