QuickBooks Online (Bookkeeping & Accounting)

Explore creating a new company in QuickBooks Online, distinguish an account from a company, and set up billing, sales settings, and the 30-day trial for new companies.

Learn how to manage user access in QuickBooks Online by adding users, choosing standard or company admin roles, assigning permissions, and accepting access requests.

Learn how to set up the chart of accounts in QuickBooks manually or by importing from Excel, including account types, numbers, and essential tips for accuracy.

Learn to set up new customers in QuickBooks Online, manually or by import, including fields, opening balances, mapping, and managing active or inactive statuses.

Learn QuickBooks Online keyboard shortcuts to speed up sales tasks, including opening pages, creating invoices with Ctrl+Alt+I, saving with Ctrl+Alt+7, and searching with Ctrl+Alt+F.

Create estimates, convert them to invoices, and record payments to manage accounts receivable, then review journal entries and reports to see impact on profit, loss, and balance sheet.

Learn to set up new suppliers in QuickBooks Online, manually or by importing from a structured file, including entering contact details, addresses, opening balance, and tax ID.

Create purchase orders, convert them to bills, and pay suppliers using checks or credit cards, while updating inventory, applying purchase taxes and discounts, and recording supplier credits or refunds.

Learn how to set up new employees in QuickBooks Online, add employees with a display name, and save entries to build your employee list.

Demonstrate recording single time activity and weekly timesheets for nursing care house calls, tracking start and end times, and invoicing to receive payments.

Learn to process a weekly timesheet in QuickBooks Online by logging speech therapy hours, generating a 6,660 bill, and converting entries to invoices with zero-rated health tax.

Create and send customer statements in QuickBooks Online, selecting balanced forward, open item, or transaction statement, set dates, and download the report.

Adjust on-hand quantities by selecting items and entering new amounts, then save to record inventory shrink under cost of sales and view the transaction journal.

Record payments to a credit card balance and update the open balance. A 1000 payment from Wells Fargo checking reduces the RBC Visa Gold balance from 1839.20 to 839.20.

Learn to set up recurring transactions in QuickBooks Online, creating recurring invoices for customers, choosing scheduled, remainder, or unscheduled types, and configuring templates, dates, and line items.

Explore transfer services that move funds between bank accounts, such as from Wells Fargo checking to Bank of America savings, including a 3000 transfer and the balances shown.

Record and adjust journal entries for insurance and office supplies, calculating prepaid insurance expense from unexpired coverage and classifying assets and expenses.

Record fixed assets and depreciation using straight-line method, calculate annual depreciation, track accumulated depreciation, determine book value, and capture purchase and depreciation in journal entries.

Explore bank reconciliation in QuickBooks by connecting banks, uploading CSV files, and matching transactions, then fix reconciliation errors and perform credit card and paper reconciliations.

Master credit card reconciliation in QuickBooks Online by matching opening balances, payments and credits, recording new charges, converting pdfs to csv, uploading, categorizing, and completing the reconciliation.

Learn PayPal reconciliation in QuickBooks Online by verifying the PayPal account in the chart of accounts, handling USD and CAD, preparing and importing a CSV, and categorizing transactions with rules.

Learn to fix three bank reconciliation errors in QuickBooks Online by correcting reconciled versus cleared statuses, adjusting the beginning balance, and using account history and review tools.

Learn to back up QuickBooks Online data by exporting reports to Excel, including general ledger, profit and loss, balance sheet, trial balance, and journal, select all dates for backup.

Learn how the audit log tracks users and activities, showing who used QuickBooks and what actions they performed; freelancers should avoid subcontracting since clients can view this data.

Create bank rules in banking to automatically categorize transactions across all bank accounts, speeding reconciliation. Apply rules to expense categories like office supplies, advertising, and sales of product income.

Create a monthly budget by entering income, services, and expenses, copy values across the months, and balance spending with income while reviewing budget versus actuals.

Learn how to enable multicurrency in QuickBooks Online, add currencies like CAD and USD, set exchange rates, create CAD invoices, process payments, and review currency gains or losses in reports.

Create and manage projects in QuickBooks Online, generate invoices and expenses, track time, and review profitability with project reports and status updates.

Learn to generate and customize reports in QuickBooks Online, including profit and loss and balance sheet, compare current and prior year, and export to pdf or Excel.

Edit and customize management reports in QuickBooks Online, set the report period, add reports like profit and loss and balance sheet, then export the document as a PDF.

Learn how to set up payroll in QuickBooks Online, including software setup, adding employee information, configuring payroll settings, weekly timesheets, and finally running payroll.

Learn how to add employee information in QuickBooks Online, including personal details, payroll options, pay schedules, tax withholdings, deductions and benefits, and how to add employees manually or by importing.

Navigate payroll settings in the gear menu to configure general, federal, and Illinois withholding details, save changes, and enter employer ID, IRS form, quarterly filing, and monthly deposit rate.

Create weekly timesheets in QuickBooks Online, assign pay items such as regular pay, overtime, paid time off, and holiday pay, set the pay period, and save entries.

Master running payroll in QuickBooks Online by processing weekly timesheets, applying regular pay, paid time off, and holiday pay, and previewing, submitting payroll with bank setups and journal reviews.