Project Management with ChatGPT: AI-Powered PM Guide

Name: Project Management with ChatGPT: AI-Powered PM Guide
Rating: 4.4 (928 reviews)

Real ChatGPT Plus sessions on one project: business case, plans, status, change and closure, all checked against sources

Created byDr. Amar Massoud

Last updated 6/2026

English

EnglishKorean [Auto],

What you'll learn

Set up a ChatGPT Project that answers only from your files and tags every fact with its source
Build a business case with deep research, and check every cited figure, year and currency
Draft a charter, stakeholder register, WBS, schedule, budget and risk register from your own project documents
Compute schedules, critical paths, cost baselines and risk heat maps with ChatGPT data analysis, then audit the results
Turn a meeting recording or transcript into minutes, decisions and an action log with an owner for every action
Write status reports from written RAG rules, and analyse change requests across scope, time, cost, risk and benefits
Use ChatGPT Work, scheduled tasks, skills and plugins safely, with a person accountable for every output
Protect project data and disclose AI use in line with PMI guidance and the EU AI Act

Course content

8 sections • 98 lectures • 7h 38m total length

Welcome: what changed, and the Green City project6:21
What ChatGPT can do for a project manager today6:14
Why fluent answers go wrong: ground it, then verify it6:11
Lab: set up the Green City project workspace11:00
Set Up a Grounded ChatGPT Project for Your Own Project
Section 1 quiz

Planning with AI: one scope, many plans6:06
Lab: scope statement and WBS, then remove what ChatGPT invented9:34
Lab: schedule and Gantt chart, then check the critical path8:08
Lab: budget, contingency and cost baseline chart8:40
Lab: risk register with a written scoring scale and heat map8:34
WBS and Risk Register with a Written Scoring Scale
The supporting plans: quality, communications, procurement, resources and engagement6:05
Section 3 quiz

Status reports we can trust: RAG rules written for a model6:18
Lab: weekly status report from the tracker, with sources6:08
Lab: change request impact analysis7:10
Status Report by Written Rules and a Change Request Analysis
Lab: ChatGPT Work builds the monthly steering pack11:58
Lab: a scheduled weekly digest and a live project dashboard9:37
Earned value and forecasts: reading what the model calculated6:15
Section 5 quiz

Read first: this section is the previous version of the course0:51
Introduction7:10
Explore how ChatGPT enhances project planning, execution, and closure with AI-driven insights and automation tools. Leverage automated reports, risk assessments, scheduling, resource allocation, and improved collaboration to engage stakeholders.
Our Use Case - Green City Urban Renewal3:14
Use ChatGPT for project management to guide the green city urban renewal across planning, execution, and monitoring, automating documentation, risk management, and agile sprint planning.
Use ChatGPT to Create a Business Case4:08
Use ChatGPT to define project scope and goals, identify social, economic, and environmental benefits, outline costs and risks, assess stakeholders, compare alternatives, and draft a robust business case.
Green City Project Business Case1:53
Project Charter Using ChatGPT4:31
Learn how to create a project charter in the initiation phase using ChatGPT, outlining scope, objectives, stakeholders, initial risks, approval requirements, budget, and resources.
Green City Project Project Charter Creation1:44
Create Stakeholder Register With ChatGPT8:26
Identify stakeholders, categorize by interest and influence, and craft engagement strategies to build a structured, dynamic stakeholder register with ChatGPT for the Green City Urban Renewal project.
Create Stakeholder Register for the Green City Project1:40
Risk Management Plan4:51
Identify and analyze potential risks for the green city urban renewal project with ChatGPT, then mitigate, assign owners, monitor, update, and integrate the risk plan into the project management framework.
Create Risk Register for the Green City Project1:59
The Planning Phase3:53
Define the planning phase by detailing scope, milestones, budget, and resources, and create artifacts such as the scope statement, WBS, schedule, risk management plan, stakeholder engagement plan, and procurement plan.
Create Project Management Plan for the Green City Project2:11
Scope Statement4:32
Define goals, deliverables, inclusions and exclusions, scope, milestones, assumptions, and constraints in a formal scope statement for the Green City urban renewal project, with ChatGPT guidance.
Create a Scope Statement for the Green City Project1:50
Work Breakdown Structure4:08
Master how to create a work breakdown structure with ChatGPT, defining deliverables, decomposing into tasks, coding elements, reviewing completeness, and integrating the WBS into project management tools.
WBS for the Green City Project1:51
Project Schedule10:23
Create a complete project schedule for green city urban renewal by defining milestones, breaking down tasks, estimating durations, assigning resources, mapping dependencies, and generating a PlantUML Gantt chart with ChatGPT.
Create Project Schedule for the Green City Project2:07
Project Budget4:18
Define the project scope and deliverables for the Green City urban renewal project, then use ChatGPT to itemize cost elements, estimate costs, add contingencies, and review budget for approval.
Create Project Budget for the Green City Project2:01
Resource Plan4:38
Identify resources needed for the Green City urban renewal project—human resources, equipment, materials, and technology—using ChatGPT to lead an actionable resource plan.
Create a Resource Plan for the Green City Project1:50
Risk Management Plan4:51
Identify and analyze risks for the Green City Urban Renewal using a structured risk management plan with ChatGPT, prioritizing technical, financial, regulatory, environmental, and stakeholder risks.
Create a Risk Management Plan for the Green City Project2:13
Quality Management Plan4:51
Create a comprehensive quality management plan for the Green City urban renewal with ChatGPT, defining standards, measurable objectives, quality control and assurance, roles, and stakeholder communication.
Create Quality Management Plan for the Green City Project2:09
Communications Management Plan5:19
Develop a comprehensive communications management plan for the Green City project by identifying stakeholders, tailoring needs and channels, assigning roles, and establishing feedback and schedules with ChatGPT.
Create Communications Management Plan for the Green City Project1:55
Procurement Plan5:17
Identify all goods and services for the Green City project and establish supplier evaluation criteria. Set timelines, assign roles, document procurement activities, and monitor the process with ChatGPT.
Create a Procurement Plan for the Green City Project2:01
Stakeholder Engagement Plan5:26
Develop a stakeholder engagement plan for Green City urban renewal project across its life cycle using ChatGPT to identify stakeholders, tailor engagement strategies, plan communication, assign roles, and monitor outcomes.
Create Stakeholder Engagement Plan for the Green City Project1:57
The Execution Phase9:08
Explore how ChatGPT optimizes the execution phase by updating the PMP, drafting deliverables, and automating communications, change requests, and schedule updates for the Green City Urban Renewal Project.
Create Deliverable Documents for the Green City Project1:51
Performance Data4:50
Learn to create and manage work performance data for urban renewal projects like Green City by defining KPIs, establishing data collection methods, and generating actionable performance reports with ChatGPT.
Use ChatGPT for Performance Data2:01
Change Requests4:36
Harness ChatGPT to manage change requests from identification to approval, drafting documents, evaluating impacts on scope, schedule, budget, and quality, and communicating updates to stakeholders.
Use ChatGPT to Manage Change Requests for the Green City Porject1:57
Project Communications4:37
Study how to manage project communications during the execution phase with ChatGPT, creating templates for status updates, minutes, and progress reports, and using automation plus stakeholder feedback for continuous improvement.
Enhance Project Communications with ChatGPT1:53
Issue Log4:25
Explore how to manage an issue log for the Green City Urban Renewal Project with ChatGPT, using a structured template for issue id, description, impact, priority, status, and resolution date.
Maintain Issue Log for the Green City Project1:55
Project Schedule Updates4:37
Gather latest project progress data, analyze delays or accelerations with ChatGPT, and update the schedule with justified changes, then prepare stakeholder communications and monitor results.
Use ChatGPT to Update Green City Project Updates1:55
Cost Forecasts5:00
Define cost categories, including direct costs such as labor and materials and indirect costs such as overhead and administrative expenses, using historical data to build ChatGPT-driven forecasts for urban renewal.
Use ChatGPT for Cost Forecasts2:06
Quality Records4:57
Learn to manage quality records with ChatGPT, identifying metrics and standards, creating standardized templates, recording checks, analyzing trends, applying corrective actions, updating records, and reporting to stakeholders.
Use ChatGPT to Maintain Quality Records2:09
Procurement Documents4:46
Create and customize procurement documents with ChatGPT, including templates for RFPs, POs, and contracts, to ensure compliance with project terms. Track changes, securely store records, and communicate updates to stakeholders.
Maintain Procurement Documents for Green City Project1:57
Closing Phase4:10
Master the closing phase of project management by using ChatGPT to draft the final project report, closure documents, and post-implementation review, and to organize contracts, archiving, and stakeholder communications.
Final Project Report4:48
Learn to create a comprehensive final project report in the closing phase by structuring sections, gathering metrics, drafting each chapter with ChatGPT, and including lessons learned and appendices.
Create a Final Project Report for the Green City Project with ChatGPT2:01
Project Closure Document4:13
Draft a comprehensive project closure document using ChatGPT, outlining project overview, performance, outstanding issues, final budget status, lessons learned, and approvals to formally conclude the project.
Create Project Closure Document for the Green City Project2:01
Post Implementation Review4:51
Define objectives, gather data, and craft interview scripts with ChatGPT to conduct a structured post-implementation review, analyze findings, and produce actionable recommendations and an implementation plan.
Create Post-Implementation Review for the Green City Project2:03
Contract Closure4:38
Streamline contract closure by reviewing terms, creating comprehensive obligation checklists, drafting closure documents, resolving disputes, obtaining approvals, and securely archiving and notifying stakeholders with ChatGPT.
Perform Contract Closure for the Green City Project1:54
Archiving Project Documents4:52
Identify all project documents and create a comprehensive index. Use ChatGPT to standardize archiving, digitize records, organize files, enforce naming conventions, and secure backups for audits.
Archiving Project Documents for the Green City Project2:00
Communicating Project Closure4:09
Communicate project closure effectively by drafting a comprehensive announcement with objectives, achievements, outstanding issues, and next steps; use ChatGPT to tailor messages, create a stakeholder FAQ, and plan follow-up.
Communicating Project Closure for the Green City Project1:47
Conclusion3:02
Explore how ChatGPT transforms project management from initiation to closure by enhancing stakeholder analysis, planning artifacts, execution communication, real-time performance tracking, and closure reporting with automated tasks and AI insights.
Related Courses0:34
Download Your Free Companion Guide0:22

Requirements

A ChatGPT account. The labs use ChatGPT Plus; each lab shows its plan, and many steps work on any plan.
Basic project-management knowledge helps but is not required. We explain each document as we build it.
No coding.

Description

This course contains the use of artificial intelligence.

Most "ChatGPT for project managers" courses show a prompt on a slide and promise a great result. This course shows the real thing. Every lab is a genuine, unedited ChatGPT Plus session, recorded as it happened, on one project from the first idea to the final handover: Green City Urban Renewal, a 50 million dollar city regeneration programme.

In each lab we follow the same three steps. We build a project document from our own files, we push back with the hard question a sponsor would ask, and we verify the result against the sources. When ChatGPT gets something wrong, we keep it on screen, because spotting that mistake is the skill.

Updated for ChatGPT in late 2026. We use what a project manager actually has today: Projects with instructions and files, deep research with sources we open and check, data analysis for schedules, budgets and risk heat maps, meeting recordings and transcripts turned into minutes, ChatGPT Work for a steering pack, scheduled tasks, and project instructions, skills and plugins for a team standard, with an honest look at which features need ChatGPT Work. Canvas and custom GPTs are not taught, because Canvas has been removed and custom GPTs are being retired.

What you will build, step by step:

A grounded ChatGPT Project that tags every fact with its source file
A business case with checked benchmarks, a project charter and a stakeholder register exported to Excel
A scope statement and WBS, a schedule with a critical path, a budget with contingency, and a scored risk register
Meeting minutes and an action log from a recording, an issue log and difficult stakeholder messages
A status report driven by written RAG rules, a change request analysis and a monthly steering pack
A final report and lessons learned, then a team AI-use policy and a reusable project standard

Aligned with the PMBOK Guide, eighth edition (2025), PMI's 2026 standard for AI in project management, and the EU AI Act's literacy and transparency rules. Includes 7 section quizzes, a 40-question practice test, 7 hands-on assignments with model answers, and the full Green City toolkit to download: case files, a grounded prompt library, RAG rules, a risk-scoring scale, a verification checklist and a project AI-use policy template.

Each lab shows which ChatGPT plan it needs. Most work on any paid plan, and several on the free plan.

Who this course is for:

Project managers who want to use ChatGPT for real project documents without trusting it blindly
PMO staff and team leads setting a safe, shared standard for AI use on projects
Aspiring project managers who want a practical tour of the project life cycle with a modern tool
Previous students of this course: the content has been rebuilt for ChatGPT in late 2026

Project Management with ChatGPT: AI-Powered PM Guide

What you'll learn

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Course content

Start here: ChatGPT for project managers in 20264 lectures • 30min

Initiating4 lectures • 34min

Planning6 lectures • 47min

Executing4 lectures • 27min

Monitoring and controlling6 lectures • 47min

Closing3 lectures • 18min

Use it safely, make it a team standard4 lectures • 23min

Previous version of the course (kept for students already in progress)67 lectures • 3hr 52min

Requirements

Description

Who this course is for: