PowerPoint for Beginner (Beginner to Intermediate)

1. Paste: Inserts copied or cut content into the slide.

2. Cut: Removes selected content and stores it on the clipboard.

3. Copy: Duplicates selected content to the clipboard.

4. Format Painter: Copies the formatting of selected text or objects and applies it to others.

1. New Slide: Adds a new slide to the presentation.

2. Layout: Changes the layout of a slide (e.g., Title Slide, Two Content).

3. Duplicate Slide: Creates a copy of the current slide.

4. Reset: Resets the slide layout to its original state.

5. Section: Organizes slides into collapsible sections.

Change font styles and sizes.

Apply bold, italic, underline, and other text effects.

Modify text color and highlight important text.

Use the Clear Formatting option to reset text to default settings.

You would be able to modify text styles, size, and color and apply decorative effects to enhance readability.

1. Bullets & Numbering – Adds bullet points or numbered lists.

2. Alignment – Aligns text to the left, center, right, or justified.

3. Line Spacing – Adjusts the space between lines of text.

4. Increase/Decrease Indent – Moves text in or out for better organization.

5. Text Direction – Changes text orientation (horizontal, vertical, rotated).

6. Align Text – Aligns text vertically within a text box.

7. Convert to SmartArt – Transforms a text list into a graphical SmartArt diagram.

By the end of this section, learners will be able to:

✔ Format text alignment and spacing.

✔ Apply bullet points and numbering for better structuring.

✔ Adjust indentation for better text organization.

✔ Change text direction and convert lists to SmartArt.

1. Shapes – Inserts various shapes (rectangles, circles, arrows).

2. Shape Fill – Fills a shape with color.

3. Shape Outline – Changes the border color of a shape.

4. Shape Effects – Adds 3D effects, shadows, and reflections to a shape.

5. Arrange – Controls layering of objects (Bring to Front, Send to Back).

6. Quick Styles – Applies predefined formatting styles to shapes.

By the end of this section, learners will be able to:

✔ Insert and customize shapes.

✔ Apply fills, outlines, and effects to shapes.

✔ Arrange shapes by layering them properly.

✔ Use Quick Styles for rapid formatting.

1. Dictate – Allows users to dictate text using voice recognition.

2. Read Aloud – Reads out selected text for accessibility purposes.

3. Voice Settings – Adjusts voice speed, volume, and language preferences.

4. Apply Sensitivity Label – Assigns a classification label (e.g., Confidential, Public).

5. View Label – Displays the applied sensitivity label.

6. Change Label – Modifies an existing sensitivity label.

By the end of this section, learners will be able to:

✔ Use the Dictate tool to convert spoken words into text

✔ Enable Read Aloud for accessibility and proofing.

✔ Adjust Voice Settings for an enhanced experience.

✔ Apply sensitivity labels to control document confidentiality.

✔ View and change sensitivity labels as needed.

1. Get Add-ins – Opens the Microsoft Store to browse and install PowerPoint extensions.

2. My Add-ins – Manages already installed add-ins.

By the end of this section, learners will be able to:

✔ Access and install useful add-ins from the Microsoft Store.

✔ Manage and remove add-ins for a customized experience.

1. Insert Table: Allows users to add a table by manually selecting rows/columns or importing from Excel.

2. Table Styles: Provides pre-designed formats for tables to ensure consistency and aesthetic appeal.

3. Shading and Borders: Enables customization of table cells by changing their background color and adding/removing borders.

What Learners Will Be Able to Do:

Insert tables into a slide and customize their appearance.

Use shading and borders to make table data visually appealing.

1. Insert Picture: Add pictures from your computer or online sources.

2. Crop Tool: Resize or shape an image by cropping unnecessary parts.

3. Picture Styles: Add effects like shadows, borders, and reflections.

4. Compress Pictures: Reduce file size by compressing images.

What Learners Will Be Able to Do:

• Insert, crop, and customize images for professional presentations.

• Optimize images for smaller file sizes.

1. Shapes: Add customizable shapes like circles, rectangles, or arrows.

2. SmartArt: Insert pre-designed visual layouts to communicate ideas (e.g., processes, hierarchies).

3. Icons: Add professionally designed icons to enhance slide content.

What Learners Will Be Able to Do:

• Insert and customize shapes, SmartArt, and icons for better visual storytelling.

• Use SmartArt to simplify complex ideas.

1. Existing File or Web Page – Links to a webpage or external document.

2. Place in This Document – Jumps to another slide within the same presentation.

3. Create New Document – Links to a new PowerPoint file.

4. Email Address – Opens an email client with a predefined email address.

Insert hyperlinks in PowerPoint slides.

✔ Link to websites, external documents, and other slides.

✔ Customize hyperlinks with different display texts.

1. Text Box: Add text in a free-floating box anywhere on a slide.

2. WordArt: Apply decorative text effects to enhance slide aesthetics.

3. Text Direction: Rotate or change the orientation of text in a text box.

What Learners Will Be Able to Do:

• Insert, format, and manipulate text effectively to convey messages clearly.

1. Symbol Insertion: Add special characters or symbols not available on the keyboard.

2. Equation Tool: Insert mathematical equations or create custom formulas.

What Learners Will Be Able to Do:

• Use symbols and equations to enhance the presentation's technical or mathematical aspects.

1. Audio on My PC – Insert an audio file from the computer.

2. Record Audio – Capture and insert a voice recording directly into the slide.

3. Playback Tools (Available after inserting audio)

   • Play in Background

   • Trim Audio

   • Loop Until Stopped

By the end of this section, learners will be able to:

✔ Insert audio files into PowerPoint slides.

✔ Record and edit voiceovers for presentations.

✔ Adjust playback settings like trimming and looping.

1. Pen: Draw freehand annotations or highlight text directly on the slide.

2. Eraser: Remove specific drawn elements.

3. Ink to Text/Shapes: Convert handwritten content into formatted text or shapes.

What Learners Will Be Able to Do:

• Use drawing tools for annotations and visual emphasis during presentations.

Apply and modify themes to create visually consistent presentations.

Tailor theme variants to match specific branding or preferences.

Customize slides to fit specific presentation needs such as event-specific formats or branding requirements.

Use PowerPoint Designer to create professional and visually engaging slides quickly.

1. Select Transition: Choose a transition like Fade, Push, Wipe, etc.

2. Effect Options: Customize transition effects, such as direction or sequence.

3. Duration: Set the time it takes for the transition to complete.

4. Advance Slide: Specify whether to advance slides on a click or after a set time.

What Learners Will Be Able to Do:

• Apply and adjust slide transitions to enhance the flow of presentations.

• Control the timing of transitions to match the presentation’s pace.

The Animations tab in PowerPoint controls the motion effects applied to text, images, shapes, and other objects on a slide. It allows users to enhance presentations by making elements appear, disappear, move, or emphasize key points.

1. Apply entrance, emphasis, exit, and motion path animations.

2. Use the Animation Pane to manage multiple animations on a slide.

3. Customize animation effects using Effect Options.

1. Start presentations effectively in different modes (full presentation or from a specific slide).

2. Present slides to an online audience using PowerPoint’s web presentation tools.

3. Set up a custom slide show to display only specific slides.

1. Start Recording – Begins recording slides with voice narration.

2. Pause Recording – Temporarily stops recording without resetting progress.

3. Stop Recording – Ends the recording session and saves the narration.

1. Spelling & Grammar – Checks spelling and grammar in slides.

2. Thesaurus – Suggests synonyms for selected words.

What Learners Will Be Able to Do

• Improve presentation clarity and professionalism by correcting spelling errors.