Microsoft 365 PowerPoint

Reuse slides from an existing presentation in PowerPoint by browsing or searching for a file, then insert selected slides with or without source formatting into a new deck.

Learn to convert a Word outline into PowerPoint by using outline view to assign levels 1 to 3, then import slides from outline and finish with designer view and template.

Learn how to paste and link Excel charts in PowerPoint to keep data synchronized in real time, using paste specials like destination theme and link data.

Save your PowerPoint in a shared space on OneDrive or SharePoint to enable co-authoring. Receive change notifications, view version history, and see colleagues' locations on slides.

Learn to use comments for co-authoring in PowerPoint, including adding and deleting comments, tagging colleagues, assigning tasks, liking, resolving threads, and navigating the comments pane.

Learn how to compare and merge PowerPoint presentations, review changes, and accept or reject edits to slides, themes, and layouts during co-authoring.

Use the slide master to set a global theme, fonts, and layout for all slides in PowerPoint. Layout masters tailor formatting for specific layouts and add a logo.

Edit the slide master to apply global changes across the presentation, updating master styles, fonts such as Cambria, colors, and layout; watch changes reflect automatically on all slides.

Learn to customize layout masters in PowerPoint by editing individual layouts, adjusting colors, bullets, and fonts, hiding background graphics, and previewing changes across slides.

Add an image to the slide master by opening slide master view, inserting an image, and placing it on the bottom left to reflect across slides except the title slide.

Add headers and footers to slides using the insert tab, including date and time, slide numbers, and edited by Ellen Wilson, then adjust in the slide master.

Create and save a custom PowerPoint theme via the slide master, selecting fonts, colors, and logos to match branding, then save for future use in the design tab.

Create a PowerPoint template from an existing presentation by saving as a PowerPoint template to OneDrive for use in Teams, then others can reuse a consistent layout through custom templates.

Learn to create and customize notes and handouts in PowerPoint using the handout master, adjusting headers, footers, page numbers, orientation, and slide layouts for printing or PDF sharing.

Add and manage multiple slide masters in PowerPoint by inserting, editing, and applying different themes, colors, and fonts to slides using layout options.

Create smart art in PowerPoint to visually display data and lists with charts and icons, explore layouts, and convert text to smart art and back.

Learn to edit and expand PowerPoint SmartArt by adding sections and bullets, resizing text and boxes, and applying colors and effects, then convert between SmartArt and text for flexible formatting.

Add alt text to SmartArt and images to help screen readers describe slide content, using brief, clear descriptions of the image and its context. Use decorative options to hide nonessential visuals and try AI-generated alt text for efficiency.

Create action buttons in PowerPoint by inserting a shape and configuring an action for mouse click or mouse over to jump to slides, a URL, or a file.

Create a custom slideshow from an existing presentation by selecting training slides, rearranging order, and removing slides to display a tailored deck during a meeting.

Annotate slides in PowerPoint with a laser pointer, pen, highlighter, and ink, convert ink to text or shapes, and keep default annotation options for future slides.

Learn to hide slides in PowerPoint to tailor presentations for different audiences, and unhide them later as needed, using the slide deck’s ribbon and right-click options.

Use rehearse timings in PowerPoint to measure each slide and total presentation time, practice pacing, and set automatic playback for future runs.

Configure a self-running PowerPoint presentation by rehearsing timings, selecting kiosk mode for full-screen auto looping, and coordinating multiple monitors for smooth display.

Explore PowerPoint draw tools to annotate slides with ink before presenting. Use inks of various colors and textures, erase, and convert ink to shapes, text, or math.

Export your PowerPoint as a video with rehearsed timings and narration, or record a slideshow with a cameo and export an mp4 for colleagues.

Package a PowerPoint presentation for offline use by including all linked files and content, then copy the package to a folder or CD and save it to your hard drive.

Collaborate in PowerPoint by using slide masters and custom themes, explore SmartArt and advanced presentation features, and configure self-running presentations.