Project Management Office (PMO) Setup Guide
3.8 (116 ratings)
Course Ratings are calculated from individual students’ ratings and a variety of other signals, like age of rating and reliability, to ensure that they reflect course quality fairly and accurately.
376 students enrolled

Project Management Office (PMO) Setup Guide

PMO Step-by-Step Implementation Plan
3.8 (116 ratings)
Course Ratings are calculated from individual students’ ratings and a variety of other signals, like age of rating and reliability, to ensure that they reflect course quality fairly and accurately.
377 students enrolled
Created by GoTrained Academy
Last updated 1/2019
English
English [Auto]
Current price: $69.99 Original price: $99.99 Discount: 30% off
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This course includes
  • 1 hour on-demand video
  • Full lifetime access
  • Access on mobile and TV
  • Certificate of Completion
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What you'll learn
  • PMO Roles and Responsibilities
  • PMO Models
  • PMO Structure and Organization
  • PMO Setup Process
  • PMO Best Practices
Requirements
  • Familiarity with basic concepts of Project Management
Description

A project management office (PMO) is a department within a business, agency or enterprise that defines and maintains standards for project management within the organization.


The Project Management Office (PMO) is increasingly becoming the central hub of the enterprise. Its tasks can include the direct support of project managers as well as building central competencies, methods, processes, and in-house standards. 


The objective of this PMO Course is to provide participants with a fundamental understanding of the Project Management Office (PMO). The role of the PMO in organizations continues to be a topic of great interest to project management communities, as it has proven to be a major contributor to successfully managing and delivering projects, programs or portfolios to achieve the business goals. As organizations realize the huge benefits of centralized management, which allows them to utilize resources, consistently apply standards, and reuse organization assets, PMO becomes more and more common in all industries. An appropriate PMO will play a pivotal role in helping the organization achieve its goals and objectives.


This course is divided into two sections.

  • The first section describes what a PMO is; its roles and its responsibilities. It also defines three major categories of PMO model, based on scope of operation and maturity. 
  • The second section describes the basic steps of the PMO set-up, and supports the practitioners in developing the PMO implementation plan, with focus on PMO structure and processes.


The first section of the course is intended to provide an overview of Project Management Office (PMO), including a standardized definition, its roles, and the common governance models. Upon completion of this part, participants will understand what PMO is and what roles it plays within an organization. Finally, PMO models will be defined, with specific services and the enterprise environment factors needed, for each model.

The focus of second section of the course is to provide detailed guidelines on how to setup a Project Management Office (PMO), with best practices and examples. Practically, there are 6 basic steps to follow in order to successfully implement a PMO within an organization.



Who this course is for:
  • Those who want to learn more about the Project Management Office (PMO)
  • Those who are going to set up a Project Management Office (PMO) and want to learn the exact process
Course content
Expand all 10 lectures 51:37
+ PMO Overview
3 lectures 15:42
There are many different definitions of PMO depending on industry. Also, an organization could keep its own unique definition as well. However, at the basic level, according to the PMBOK Guide, PMO is defined as “a management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques. “ Thus, PMO focuses on two areas: Centralized project management and resource allocation.
Preview 02:45
PMO Definition
3 questions

Roles and responsibilities of a fully-implemented PMO. The organization needs to make the decision of which roles should be deployed and when. Selecting appropriate roles with a feasible roadmap is very important to the success of a PMO.

Preview 06:12
PMO Roles and Responsibility
4 questions

There are three common governance models that PMOs can follow, these are Supportive, Controlling and Directive PMO. Each of these has specific roles, functions and a level of control over projects.

  1. Supportive PMO
  2. Controlling PMO
  3. Directive PMO
PMO Models
06:45
PMO Models
4 questions
+ PMO Setup Guide
6 lectures 29:38

The focus of this section of the course is to provide detailed guidelines on how to setup a PMO, with best practices and examples. Practically, there are 6 basic steps to follow in order to successfully implement a PMO within an organization. 

The first step is to conduct the GAP analysis, to get an understanding of the organization and its current and expected maturity level of project management, compared against worldwide standards or models.

Conduct Gap Analysis
06:22
Conduct Gap Analysis
4 questions

The next step for PMO setup is to identify the PMO’s goals and objectives. Based on predefined goals, PMO functions and services should be identified to ensure that they support the achievement of those goals. Once the PMO’s goals are established, the PMO’s organizational structure, and roles within the operating processes can be correspondingly established.

Preview 02:53
Define PMO Goals and Objectives
3 questions

After defining the PMO goals and objectives, the organization should define its functions in order to fulfill its predefined goals. This video describes all the functions that need to be established for a fully-implemented PMO.

Define PMO Functions and Services
05:04
Define PMO Functions and Services
5 questions

A PMO organizational structure should be established based on the PMO functions and services identified in the previous slides, in order to successfully deliver these services. In this video, you will learn that a fully-implemented PMO will consist four units, including project delivery, monitoring and reporting, methods and tools, and HR units.

Define PMO Organizational Structure
03:29
Define PMO Organization
4 questions

Based on the predefined PMO functions and services, there are five primary processes run by a PMO; this video explain the processes in detail.

Define PMO Processes
06:25
Define PMO Processes
5 questions

This video provides guidance on how to develop a PMO implementation plan. Like planning for a typical project, planning for PMO implementation includes defining PMO activities, analyzing these activities in detail, prioritizing, and scheduling. Upon completion of this video, you will understand what kind of activities should be done in which sequence, and whether should they be done in short-term or long-term implementation.

Develop PMO Implementation Plan
05:25
Develop PMO Implementation Plan
5 questions
+ PMO Success Factors
1 lecture 06:17
PMO Critical Success Factors
06:17