Project Management Office (PMO) Setup Guide
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Try Udemy for Business- PMO Roles and Responsibilities
- PMO Models
- PMO Structure and Organization
- PMO Setup Process
- PMO Best Practices
- Familiarity with basic concepts of Project Management
A project management office (PMO) is a department within a business, agency or enterprise that defines and maintains standards for project management within the organization.
The Project Management Office (PMO) is increasingly becoming the central hub of the enterprise. Its tasks can include the direct support of project managers as well as building central competencies, methods, processes, and in-house standards.
The objective of this PMO Course is to provide participants with a fundamental understanding of the Project Management Office (PMO). The role of the PMO in organizations continues to be a topic of great interest to project management communities, as it has proven to be a major contributor to successfully managing and delivering projects, programs or portfolios to achieve the business goals. As organizations realize the huge benefits of centralized management, which allows them to utilize resources, consistently apply standards, and reuse organization assets, PMO becomes more and more common in all industries. An appropriate PMO will play a pivotal role in helping the organization achieve its goals and objectives.
This course is divided into two sections.
- The first section describes what a PMO is; its roles and its responsibilities. It also defines three major categories of PMO model, based on scope of operation and maturity.
- The second section describes the basic steps of the PMO set-up, and supports the practitioners in developing the PMO implementation plan, with focus on PMO structure and processes.
The first section of the course is intended to provide an overview of Project Management Office (PMO), including a standardized definition, its roles, and the common governance models. Upon completion of this part, participants will understand what PMO is and what roles it plays within an organization. Finally, PMO models will be defined, with specific services and the enterprise environment factors needed, for each model.
The focus of second section of the course is to provide detailed guidelines on how to setup a Project Management Office (PMO), with best practices and examples. Practically, there are 6 basic steps to follow in order to successfully implement a PMO within an organization.
- Those who want to learn more about the Project Management Office (PMO)
- Those who are going to set up a Project Management Office (PMO) and want to learn the exact process
Roles and responsibilities of a fully-implemented PMO. The organization needs to make the decision of which roles should be deployed and when. Selecting appropriate roles with a feasible roadmap is very important to the success of a PMO.
The focus of this section of the course is to provide detailed guidelines on how to setup a PMO, with best practices and examples. Practically, there are 6 basic steps to follow in order to successfully implement a PMO within an organization.
The first step is to conduct the GAP analysis, to get an understanding of the organization and its current and expected maturity level of project management, compared against worldwide standards or models.
The next step for PMO setup is to identify the PMO’s goals and objectives. Based on predefined goals, PMO functions and services should be identified to ensure that they support the achievement of those goals. Once the PMO’s goals are established, the PMO’s organizational structure, and roles within the operating processes can be correspondingly established.
A PMO organizational structure should be established based on the PMO functions and services identified in the previous slides, in order to successfully deliver these services. In this video, you will learn that a fully-implemented PMO will consist four units, including project delivery, monitoring and reporting, methods and tools, and HR units.
This video provides guidance on how to develop a PMO implementation plan. Like planning for a typical project, planning for PMO implementation includes defining PMO activities, analyzing these activities in detail, prioritizing, and scheduling. Upon completion of this video, you will understand what kind of activities should be done in which sequence, and whether should they be done in short-term or long-term implementation.