Oracle Fusion Financials - Expenses

In this chapter, you will be introduced to Oracle Fusion Expenses module. You will learn about the features and functionalities available in Oracle Fusion Expenses module.

In this chapter, you will learn about configuring system options for the Expenses module. These options control the behavior of the Expenses module in the following ways:

• You can define global system options that apply to all business units using the Expenses module.

• You can override specific options at the business unit level to accommodate unique requirements for particular business units.

In this chapter, you will learn about configuring templates for the Expenses module. Expense templates allow you to:

• Group related expense types under a template

• Configured options at the template level affect the settings for all the expenses under the template

Example of Expense Templates:

• Travel template: Includes Airfare, Hotel, Visa related expenses

• General template: Includes Subscription, Mobile phone etc. expenses

In this chapter, you will learn about configuring delegation for Expenses module. Delegation allows users to authorize another user to enter expense reports on their behalf in the system. This feature is particularly useful for senior management teams who delegate the task to their secretaries.

Key points:

• Delegation permits one user to enter expense reports for another in the system.

• Useful for senior management teams who delegate this task to their secretaries.

• Reports entered by a delegate first go to the owner of the report for approval before proceeding to manager approval.

In this chapter, you will learn about configuring bank account details for the Expenses module. Bank account information is essential for making electronic payments to employees. By setting up bank accounts in the system, employees can provide their details for electronic payments:

• Bank account configuration is important for making electronic payments to employees in the Expenses module.

• Employees can update their bank account information in the system.

• Bank account details stored will be used for electronic payments to employees.

In this chapter, you will explore configuring audit selection rules for the Expenses module. The audit selection rules enable you to determine what percentage of expense reports should be directed to an auditor for approval. Below are key points to consider:

• You have the flexibility to choose any percentage, including 100%, of expense reports for routing to an auditor.

• Adjusting the percentage is particularly helpful when facing a high volume of reports but have a limited number of auditors available for the approval process.

• Additional rules can be established in the configuration settings to ensure that reports with specific violations are automatically selected for auditor approval.

In this chapter, you will learn about configuring cash advance and spend authorization for Expenses module.

• Cash advance is useful for employees who need money from the organization before traveling.

• It allows employees to avoid using personal funds during the trip and then claiming it back later.

• Spend authorization provides the preliminary approval of expenses expected during the trip.

• It includes a budget check option to confirm if the trip expenses fall within the allocated budget.

• This feature grants visibility to managers, enabling them to make informed decisions about approving or rejecting the trip.

In this chapter, you will discover how to efficiently enter expense reports using the Spreadsheet for Expenses module. This feature is a popular choice among users due to its familiarity and ease of use.

• Users can leverage the full range of benefits offered by Excel.

• It provides the flexibility and controls of Oracle for entering expense reports directly within the Spreadsheet environment.

• This integration allows users to seamlessly input and manage their expense reports using a familiar platform.

In this chapter, you will learn about entering expense report in the system for Expenses module.

In this chapter, you will learn about configuring expense policies for Expenses module. Expense policies provide a convenient way of embedding your company's policies in the system.

Key points covered in this chapter include:

• Understanding the purpose of expense policies for the Expenses module.

• Defining expense policies that align with your company's guidelines.

• Linking defined policies with specific expense types.

• Automatic enforcement of policies when users submit expense reports.

In this chapter, you will learn:

• How to split expenses based on your business need

• Ways to split expenses across:

  • Multiple projects

  • Multiple accounts by percentage or amounts

• Options to split expenses at:

  • Expense report level

  • Expense line level

• Various setups to meet different split requirements