Welcome to Chapter 1 of the International Diplomacy and Protocol Masterclass. This chapter is brief and is really about introducing you to the definitions of Protocol and Diplomacy and what the responsibilities are of a protocol consultant. These same responsibilities are also applicable for an events coordinator.

Please refer to pages 1-3 of your workbook.

Learning Outcomes:

• Definition of Protocol

• Definition of Diplomacy

• Protocol Officer Responsibilities

  
  

For real life examples click on the links below:

Plan for every eventuality!

https://www.youtube.com/watch?v=yPoYDfImnQU

As a protocol officer it is your responsibility to ensure your principal knows what she or he is doing every step of the way.

https://www.youtube.com/watch?v=SRf7EFJn574

Chapter 2 - Diplomatic Missions

Welcome to Chapter 2. This chapter focuses on understanding Diplomacy and Diplomatic Missions, more specifically.

Please refer to pages 4-14 of your workbook.

Learning Outcomes:

• What are Embassies, High Commissions and Consulates

• Difference between Ambassadors and High Commissioners

• Permanent Representatives & Missions

• Vienna Convention

• Diplomatic Communications

• The official languages of the United Nations

After you have watched your lectures, read an interesting story about how a man was almost kidnapped through the use of ‘diplomatic baggage’.

https://www.independent.co.uk/news/world/politics/umaru-dikko-the-man-who-was-nearly-spirited-away-in-a-diplomatic-bag-8061664.html

Chapter 3 - Precedence

Welcome to Chapter 3 where you will learn about Precedence and why it forms one of the very foundations of protocol.

Please refer to pages 15-16 of your workbook.

Learning Outcomes:

-Definition of Precedence

-Principle of the Right hand side

-Principle of Sovereign Equality

-Precedence between States

-Precedence Amongst Heads of State

-Precedence amongst Diplomats

-Precedence amongst UN, EU and AU member states

Once you have watched the lecture, watch how lots are drawn to see who will occupy the first seat at the UN General assembly:

https://www.youtube.com/watch?v=kpXNA-5yq5M

Chapter 4.1 - Pre-Arrival Stage

Welcome to Chapter 4 on Hosting International/State Visits. Due to the fact that this is a lengthy chapter, we have broken it down into smaller and more manageable tutorials.

The Tutorials are listed below:

Chapter 4.1 - Pre-Arrival Stage

Chapter 4.2 - Requirements for Hosting

Chapter 4.3 - Technical Considerations

Chapter 4.4 - Flag Protocol

Chapter 4.5 - Seating Plans

Chapter 4.6 - Achieving Objectives

Chapter 4.7 - Social Affairs & Invitations

In Chapter 4.1 you will learn how to clarify the purpose of the event as this will indicate the level of visit and preparations required.

Please refer to pages 17-18 of your workbook.

Learning outcomes for Chapter 4.1

• Defining a State Visit

• The 5 Areas of Focus for Hosting a successful visit

• Establishing the Purpose

• 3 Questions to Assist with Establishing a Clear Purpose

Please note that there is no quiz for this chapter.

Once you have watched your lecture, click on the link below to to see a brief overview of China’s state visit to the United Kingdom:

https://www.youtube.com/watch?v=c-0f93AHIcY

Welcome to Chapter 4.2. When hosting an event there are certain requirements that must be fulfilled before the actual visit or event can take place. Chapter 4.2 focuses on what these Requirements are and how to achieve them.

Please refer to pages 19-20 of your workbook.

Learning Outcomes

-Understanding the following Requirements

• Funding

• Accomodation and Air Travel

• Airport arrival and Departure

• Cultural Issues

• Publicity and Media Coverage

• Interpreters and Translators

• Creating a Finalised Program

Please note there is no quiz for this chapter.

Click on this link to watch a funny video on how cultural difference can be misinterpreted:

https://www.youtube.com/watch?v=6_WAmt3cMdk

Chapter 4.3 - Technical Considerations

In Chapter 4.3 you will learn about the Technical Operations required to Host a Successful Official or State visits.

The Technical Operations focus on the following:

• Official Arrival and Welcome

• Welcome at the Airport

• Welcome in front of the building

• Flag placement

• Preparation for talks

• Gift selection and Presentation

In this tutorial you will be introduced to the first three technical Operations.

Please refer to pages 21-22 of your workbook.

Learning Outcomes

• Arrangements required for

  • Official Arrival and Welcome

  • Welcome at the Airport

  • Welcome in front of the building

Once you have finished watching your lectures, view real life examples, click on the link below:

Welcome at Airport

https://www.youtube.com/watch?v=fHyFVDTXq5A

https://www.youtube.com/watch?v=pCJGHjHENA0

https://www.youtube.com/watch?v=UtTTiO0GrdQ

Welcome in front of the buildings and Inspecting the silent guard

https://www.youtube.com/watch?v=DHjEe7Z7UQw

https://www.youtube.com/watch?v=WJcPiI514Ug

Chapter 4.4 - Flag Protocol

Welcome to the Chapter 4.4. In this tutorial you will learn about the proper placement of flags according to International Flag Protocol. Most people may notice flags hanging around events, yet few people actually realise that there are rules and expectations for the placement of flags and the way in which they are hung.

Please refer to pages 23-29 of your workbook.

Learning Outcomes:

• Flag Precedence

• Flags in a straight line

• Flags Leading up to a Building

• Flags on Crossed Poles

• Flags in a semi-circle/full-circle

• Vertical vs. Horizontal Flag Hanging

• Vehicle and Podium Flag Placement

• Mourning Protocol and Flag height

Once you have watched your lectures, take note of the flag placements throughout this video, click on the link below to watch:

https://www.youtube.com/watch?v=UtTTiO0GrdQ&t=23s

Chapter 4.5 - Seating Plans

Welcome to Chapter 4.5 on Seating Plans. You will learn about seating people according to Precedence. Seating plays an important role at formal and ceremonial events and can either reflect the excellent quality of the coordinator or reflect poorly on their knowledge. Seating plans indicate hierarchy and importance by making use of precedence.

Please refer to pages 30-47 of your workbook.

Learning Outcomes

• Principle of Right Hand Side

• British and French Styles of Seating

• Seating plans for:

  • Negotations

  • Conference and Boardroom Table Seating

  • Reception Rooms

  • Formal events

  • Informal events

Chapter 4.6 - Achieving Objectives

Welcome to Chapter 4.6. This tutorial focuses on the 4th Area of Focus: Achieving Objectives. You will learn about the preparations necessary for Hosting successful talks and the correct set ups for negotiations and signing ceremonies.

Please refer to pages 48-50 of your workbook.

Learning Outcomes:

-Preparations for Talks

- Negotiation Set-Up

- Bilateral and Multilateral Signing Agreement Set-up

Once you have finished watching your lecture to view real life examples, click on the links below:

Bilateral Signing Agreements

https://www.youtube.com/watch?v=90tU1zqq64I

https://www.youtube.com/watch?v=fTDtxkyb7ss&t=7s

You need to watch the first 3 minutes only:

https://www.youtube.com/watch?v=9izeDgo5BHE

Actual Signing Ceremony Takes place at 10:47

https://www.youtube.com/watch?v=GBR5hWu-J8s

Multilateral Signing Agreements

https://www.youtube.com/watch?v=U8UqEbFI2UA

https://www.youtube.com/watch?v=xH0YAck-SWw