OneNote 2016: A Complete Guide

Discover OneNote, a digital notebook with sections for notes, drawings, links, and embedded files. It autosaves across devices and lets you import content or print to OneNote from other apps.

Navigate the OneNote environment by organizing notebooks, sections across the top, and pages inside each section. Open multiple notebooks, access quick notes, search, and use the ribbon.

access the backstage view via the file menu to manage notebooks, including info, new, open, print, sharing, export, send, and general options with exit tips.

Navigate the OneNote 2016 home tab to master copy and paste, font formatting, styles, and tags for organized note-taking and task integration.

Explore how to insert diverse content in the OneNote insert tab, including space, tables, printouts, attachments, spreadsheets, images, online video, links, audio and video, timestamps, templates, and equations.

Explore the draw tab to annotate with pens, colors, and handwriting recognition, and use the history tab to track edits, authors, and versions in shared notebooks.

Use the review tab for proofing, research tools, language options, accessibility, and linked notes. Use the view tab to adjust notebook views, page color, paper size, zoom, and window arrangements.

Learn to customize the OneNote 2016 interface by configuring the quick access toolbar and the ribbon, adding frequently used commands, right-click shortcuts, and creating custom tabs for efficient note-taking.

Create a notebook from the backstage view, choosing file new to set storage. Choose local, network, or cloud (OneDrive or SharePoint) to enable sharing and cross device access.

Create a structured OneNote 2016 notebook by adding sections and pages. Rename, add new sections or pages, and manage content using plus signs or right-click menus.

Share OneNote notebooks to collaborate by inviting people or creating view or edit links, with optional sign-in, and move local notebooks to the cloud for sharing.

Open an existing notebook in OneNote 2016 via File Open from cloud or local storage; pull it down to this device, and you can close notebooks without deleting them.

Add text to a OneNote 2016 page by clicking anywhere to create resizable text containers. Type or paste content and freely move and arrange text boxes like a whiteboard.

Learn to format text in OneNote 2016 with font type and size, bold, italic, underline, color, and alignment, and manage bullets, indentation, headings, styles, and clear formatting.

Insert tables, images, and other objects into OneNote 2016, create and format tables, convert to an Excel spreadsheet, and insert online pictures via Bing or local pictures.

Insert external files into your OneNote notebook using file attachment or printout, and embed Excel spreadsheets as a spreadsheet, chart, or table you can edit with updates saved.

Record and insert audio or video in your OneNote notebook with a microphone or camera, or import online video, creating a versatile multimedia note space.

Insert pre-made page templates from the templates pane to add content across categories such as academic or planners; each template inserts as a new page and cannot be edited afterward.

Learn how to print from any application to OneNote 2016, choose notebook, section, and page for each print, and manage the always-send option.

Explore OneNote 2016 drawing tools to annotate and highlight content with pens, highlighters, and shapes, then use lasso, eraser, and pan for precise edits.

Learn to organize notes in OneNote 2016 by tagging content with icons, creating custom tags, and using find tags to build a searchable summary page across notebooks.

Tag OneNote items as Outlook tasks, open them in Outlook to create to-do items, and use follow-up flags to manage reminders across both apps.

Explore OneNote 2016 search across a page, a notebook, or all open notebooks, and switch scopes to refine results, including items in the recycle bin.

Organize OneNote 2016 notebooks with section groups, color coding, and password protected sections, while noting notebook-wide sharing and the ctrl+alt+l lock shortcut.

Explore page management in OneNote 2016 by creating sub-pages, collapsing and expanding groups, organizing phase-based content under phase one and phase two, and moving or copying pages to other notebooks.

Explore OneNote’s proofing tools, including spell check, dictionary, thesaurus, and translation, to fix errors and access reference materials, password protect sections, and create linked notes for easier workflow.

Learn to print in OneNote 2016, use print preview and range options, adjust printer settings, and set a default location (current page or new page in the current section).

Export OneNote content to Word, PDF, or a webpage from backstage export view, choosing page, section, or notebook scope; PDFs preserve the spreadsheet, while Word exports omit the audio recording.

Access OneNote on iOS and Android, sync cloud notebooks across devices, and create or edit notes, drawings, and password-protected sections stored in OneDrive.

Explore OneNote Online in Office 365, accessing notebooks in the cloud via a browser. Organize with sections and pages, use password protection, tags, and flags, and sync across devices.

Explore core OneNote 2016 features for note taking and data access. Save notebooks to OneDrive to enable cross-device access and collaboration, with full-notebook sharing and optional section password protection.