Microsoft 365 for New Employees

Explore what microsoft 365 is and how to navigate it. Access key apps such as Outlook, Word, Excel, PowerPoint, Teams, Exchange, SharePoint, and OneDrive for Business, plus search and help.

Access Microsoft 365 in the web via office.com or login.microsoftonline.com, sign in with work or personal accounts, and explore the home screen for documents, favorites, and apps.

Learn to navigate Microsoft 365 with the app launcher, left navigation, and top bar, then use search across mail, files, and people to manage your day and settings.

Discover Microsoft search across Office 365 apps, surfacing results from files, people, sites, and conversations. Use double quotes for exact phrases and not or modifiers with filters to refine results.

Discover four ways to get help in Microsoft 365: contextual help in the Office 365 pane, app-focused guidance in Outlook, an administrator support button, and community forums.

Master microsoft 365 email essentials, navigating folders, reading pane, and the focused inbox, with search, filters, archiving, and sweep rules. Compose with rich formatting, attachments from computer or cloud.

Explore how to turn emails into calendar meetings using availability and sending invites in Outlook. Navigate mail and calendar in the web app, including pinning, replying, drafts, and immersive reader.

Learn to search emails and apply filters in Office 365 to find messages. Use advanced query strings, participants, attachments, dates, and sorting to narrow results.

Learn how to organize Outlook email with folders and subfolders, move and copy messages, use favorites, and share folder permissions for collaborative work.

Discover how Outlook categories tag emails with multiple labels and apply them to emails, calendars, and tasks across web and desktop, plus mentions with @name.

Learn to manage your inbox with junk mail controls, mark messages as not junk or junk, and tailor focused inbox and clutter to separate important emails from newsletters and ads.

Learn how to use Outlook archive to move processed emails out of inbox into a dedicated archive, including in-place and online archives, rule-based archiving, and autoarchive considerations.

Create and customize professional email signatures in Outlook on the web and desktop, including automatic insertion, formatting, logos, and contact information, plus tips from Exclaimer and HubSpot signature tools.

Configure automatic replies in Outlook (desktop and web) to set out-of-office messages with date ranges and separate inside and outside messages. Create rules to forward urgent emails when needed.

Learn to manage tasks across Outlook, To Do, and Planner by flagging emails, assigning to you, and creating lists with smart lists for prioritization.

Explore how Microsoft To Do integrates Outlook, Planner, and flagged emails with My Day feature. Use artificial intelligence to pick today’s tasks, add them to My Day, and track completion.

Learn how to use Outlook calendar in the web app, navigate week, month, and agenda views, manage multiple calendars, color categories, and split view to track events efficiently.

Learn how to add calendar events in Microsoft 365 by selecting the correct calendar, entering a title, start and end times, location, reminders, recurrence options, and privacy, then save.

Learn to schedule calendar events with attendees using the scheduling assistant, invite required and optional guests, reserve room resources, manage RSVPs, and propose new times with updates to all attendees.

Outlook’s people feature manages three address books—contacts, the global address list, and auto complete—and allows adding to lists, while creating, editing, and syncing rich contact records with notes and photos.

Explore how OneDrive and OneDrive for Business store and share work files in the cloud, integrate with Office 365, and enable co-authoring, versioning, and full-text search.

Sign in to OneDrive for Business online, access files and shared libraries, and manage access; create new documents and use sorting and filtering to find items.

Learn to manage OneDrive for Business files: upload, switch between list and tile views, use details and preview, and edit in Word Online or open in desktop app.

Discover how OneDrive Online previews non-office files and opens documents in Word, Excel, PowerPoint. Master drag and drop between PC and OneDrive, and using search to find PDFs and CSVs.

Explore how OneDrive for Business integrates with Word and Excel to open, save, and sync documents across PC, Mac, and mobile devices via SharePoint document libraries.

Learn to set up OneDrive sync on Windows 10 to keep copies in sync with the cloud, and note that OneNote notebooks appear as web shortcuts rather than local files.

Learn how OneDrive Files On-Demand syncs cloud files to your device, using always keep on this device, free up space, and share or view online across SharePoint and Teams.

Explore how to securely share files in OneDrive for Business, control permissions (specific people, organization, existing access), generate shareable links, set expiration, and manage access across apps.

Experience real-time co-authoring in Excel Online and the desktop app with presence indicators. Collaborate across OneDrive for Business, SharePoint, and Teams using comments with @mentions and the conversation pane.

Learn to use OneDrive version history to restore previous versions, save copies, and manage major and minor versions across web and desktop.

Discover how OneDrive uses a two-stage recycle bin to recover deleted files and restore versions. Understand retention policies and admin options for personal, business, and SharePoint contexts.

Master Microsoft Teams as a communication and collaboration platform for chat, team conversations, file sharing, and online meetings, and navigate Teams, channels, and SharePoint files.

Discover how to use tags and notifications in Microsoft Teams to alert colleagues, tag individuals or teams, and navigate unread messages and public conversations.

Learn private one-on-one and group chats in Microsoft Teams, with files stored in your personal OneDrive. Start video or audio calls, host channel meetings, and invite outsiders via calendar invites.

Learn the five core Microsoft Office apps—Word, Excel, PowerPoint, OneNote, and Outlook—and how to access them on web, desktop, and mobile, plus installing Office and managing licenses.

Learn how Microsoft 365 mobile apps put Excel, Word, PowerPoint, Outlook, Teams, and OneNote in your pocket, with cloud syncing, offline access, and Power Apps, Translator, and Lens integrations.